Chairperson Neuzil called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m. Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, Sally Stutsman, and Carol Thompson.

Unless otherwise noted, all actions were taken unanimously.

Motion by Stutsman, second by Lehman, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Thompson, second by Stutsman, to approve the minutes of the formal meetings of January 29, 2004 and February 2, 2004.

Motion by Harney, second by Stutsman, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Motion by Stutsman, second by Lehman, to approve and authorize the Chairperson to sign the Premises Update form for Baxa’s Sutliff Store and Tavern, Sutliff, as submitted by Randy Howell.

Motion by Harney, second by Thompson, to accept the Recorder’s Report of Fees Collected for the month of December, 2003, in the amount of $178,369.50, as submitted by County Recorder Kim Painter.

Convened Public Hearing on Fiscal Year 2004 Budget Amendments at 9:04 a.m.

Budget Coordinator Jeff Horne presented the Fiscal Year 2004 Budget Amendments. No one from the public was present to speak.

Public Hearing closed at 9:10 a.m.

Whereas, the Board of Supervisors has held a public hearing pursuant to Chapter 331, Code of Iowa, to amend the fiscal year 2003-2004 County Budget; and

Whereas, the explanation of changes is as follows:

Expenditures increased for:

• Administration service area for mapping wages & benefits and deputy salary & benefit adjustment ($22,945)
• Administration service area for flexible benefit plan claims ($120,000)
• Administration service area for higher than anticipated workers compensation insurance cost ($110,000)
• County Environment service area for correction to solid waste management cost ($4,229)
• Public Safety service area for EMS Association grant adjustment ($11,839)
• Health & Human Services service area for increased use of the Toledo Youth Home ($8,000)
• Capital Projects service area for completion of financial system acquisition ($234,804)
• Capital Projects service area for GIS aerial photo project ($173,684)
• Capital Projects service area for SEATS Systems, Conservation communications tower, and Ambulance computer ($29,400)
• Capital Projects service area for Ambulance Replacement ($95,000)
• Health & Human Services service area for adjustment to Veteran Affairs life insurance ($21)
• Mental Health service area for Leinfelder Trust vehicle reimbursement to Chatham Oaks ($2,432)

Revenues increased for:

• Miscellaneous revenues for change in Employee flexible benefit plan administration ($120,000)
• State-shared revenues for EMS Grant adjustment ($11,839)

Revenues decreased for:

• Use of Money and Property in general fund for loss of general interest revenue ($175,000)

Whereas, after consideration of all comments at said hearing the Board of Supervisors has determined that it will be necessary to amend the 2003-2004 budget; and

Whereas, the amendment does not increase taxes to be collected in the fiscal year ending June 30, 2004.

Therefore be it resolved that the following expenditures of the fiscal year 2003-2004 county budget be amended:

EXPENDITURES (by Service Area):

Public Safety service area by $11,839 to $11,476,591

Health & Human Services service area by $8,021 to $6,326,074

Mental Health service area by $2,432 to $9,491,783

County Environment & Education service area by $4,229 to $2,274,580

Administration service area by $252,945 to $5,038,187

Capital Projects service area by $532,888 to $4,333,043

REVENUES (by type):

Intergovernmental revenues increase by $11,839 to $15,264,785

Miscellaneous revenues increase by $120,000 to $1,488,403

Use of Money & Property decrease by $175,000 to $480,401

Motion by Stutsman, second by Harney, to approve Resolution 02-05-04-B1.

Whereas, the Board of Supervisors has held a public hearing pursuant to section 331.434(3), Code of Iowa, to amend the fiscal year 2003-2004 County Budget; and

Whereas, the explanation of changes is contained in Resolution 02-05-04-B1; and

Whereas, the amendment does not increase the taxes to be collected in the fiscal year ending June 30, 2004; and

Whereas, all comments from the public have been heard.

Therefore be it resolved that the following department appropriations be changed as follows:

DEPARTMENT EXPENDITURES (Service Area):

Dept. 03-Auditor (Administration) increases $22,945 for ytd appropriation $821,195;

Dept. 18-Central Services (Administration) increase $120,000 for ytd appropriation $416,962;

Dept. 22-Insurance (Administration) increases $110,000 for ytd appropriation $731,740;

Dept. 23-Rural Block Grants (County Environment & Education) increases $4,229 for ytd appropriation $520,876;

Dept. 31-EMS Grant (Public Safety) increases $11,839 for ytd appropriation $22,074;

Dept. 40-Technology (Capital Projects) increases $437,888 for ytd appropriation 1,815,304;

Dept. 41-Institutional Accounts (Health & Human Services) increases $8,000 for ytd appropriation $46,450;

Dept. 44-Capital Expenditures (Capital Projects) increases $95,000 for ytd appropriation $318,970;

Dept. 50-Veteran Affairs (Health & Human Services) increases $21 for ytd appropriation $65,571;

Dept. 84-Leinfelder Trust (Mental Health) increases $2,432 for ytd appropriation 12,432.

DEPARTMENT REVENUES (Type):

Dept. 18 Central Services (Miscellaneous) decreases $55,000 for budgeted total of $1,334,291;

Dept. 31 EMS Grant (State Shared) increases $11,839 for budgeted total of $22,074.

Motion by Thompson, second by Lehman, to approve Resolution 02-05-04-B2.

Whereas, Iowa Code Section 331.805(3)(b) requires that a permit for cremation be obtained from the County Medical Examiner; and

Whereas, House File 2453 Seventy-Ninth General Assembly, effective July 1, 2002, authorized cremation permit fees to be increased from $35 to $75; and

Whereas, The Johnson County Board of Supervisors desires to increase the fee from the current $50 level passed in Resolution 08-01-02-C1 to $75 to help reduce the amount of property tax needed for operation of the Medical Examiner Program;

Therefore Be It Resolved that the fee for a cremation permit to be issued by the Johnson County Medical Examiner is revised to $75.

Motion by Stutsman, second by Lehman, to approve Resolution 02-05-04-B3.

Whereas, $40,000 is budgeted to be transferred from the Road Construction Escrow Fund to the Secondary Roads Fund during the 2003-2004 fiscal year; and

Whereas, sufficient funds are available in the Road Construction Escrow Fund.

Therefore be it resolved that the Auditor is authorized to transfer $40,000 from the Road Construction Escrow Fund to the Secondary Roads Fund.

Motion by Lehman, second by Thompson, to approve Resolution 02-05-04-B4.

Whereas, $100,000 is budgeted to be transferred from the Reservoir Roads Trust Fund to the Secondary Roads Fund during the 2003-2004 fiscal year; and

Whereas, sufficient funds are available in the Reservoir Roads Trust Fund.

Therefore be it resolved that the Auditor is authorized to transfer $100,000 from the Reservoir Roads Trust Fund to the Secondary Roads Fund.

Motion by Harney, second by Thompson, to approve Resolution 02-05-04-B5.

Motion by Stutsman, second by Lehman, to approve and authorize the Chairperson to sign the Licensing Agreement with Scott County for rights to use and modify the Polk/Johnson County Mental Health/Developmental Disabilities software.

Motion by Harney, second by Thompson, to approve and authorize the Chairperson to send a letter of support for Ireland Avenue Revitalized Iowa’s Sound Economy (RISE) Grant.

Motion by Stutsman, second by Thompson, to appoint Douglas Ruppert to the Civil Service Commission for a term ending October 15, 2005.

Adjourned to informal meeting at 9:20 a.m.

/s/Terrence Neuzil, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Casie Kadlec, Recording Secretary

These minutes were sent for publication and formal approval on February 12, 2004.