MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:

JANUARY 6, 2005

Chairperson Stutsman called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m.  Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, Sally Stutsman, and Rod Sullivan.

Unless otherwise noted, all actions were taken unanimously.

Motion by Lehman, second by Neuzil, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Neuzil, second by Sullivan, to approve the minutes of the formal meetings of December 30, 2004 and January 4, 2005.

Motion by Harney, second by Lehman, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Motion by Harney, second by Sullivan, to accept the Recorder’s Report of Fees Collected for the month of November, 2004, in the amount of $135,883.27, as submitted by County Recorder Kim Painter.

Motion by Sullivan, second by Lehman, to approve and authorize the Chairperson to sign the contract renewal with CJ Cooper for Department of Transportation drug testing services. 

Motion by Lehman, second by Harney, to set a public hearing for an amendment to the FY 2005 budget for January 27, 2005 at 9:00 a.m. and authorize the Budget Coordinator to publish.

RESOLUTION 01-06-05-T1

TRANSFERRING FROM THE NUTRITION TRUST TO THE GENERAL BASIC FUND

Whereas, the funds for the Nutrition Trust were transferred to Elder Services Inc. in Fiscal Year 2004 from Johnson County; and

Whereas, there was a residual interest payment credited to the bank account after the transfer; and

Whereas, it is the desire of the Board of Supervisors to move these funds to Elder Services Inc; and

Whereas, a small payment will then be made to the Elder Services, Inc. from the general fund for the amount of the residual interest plus any interest incurred since;

Therefore be it resolved that the Auditor is authorized to transfer $27.20 plus any interest from the Nutrition Trust to the General Basic Fund.

Motion by Harney, second by Sullivan, to approve Resolution 01-06-05-T1.

RESOLUTION 01-06-05-01

AUTHORIZING THE COUNTY ENGINEER TO CERTIFY FARM-TO-MARKET CONSTRUCTION PROJECTS

Be It Resolved by the Board of Supervisors of Johnson County, Iowa, that Greg Parker, the County Engineer of Johnson County, Iowa, be and is hereby designated, authorized, and empowered on behalf of the Board of Supervisors of said County to execute the certification of completion of work and final acceptance thereof in accordance with plans and specifications therefore in connection with all Farm-to-Market construction projects in this county.

Motion by Neuzil, second by Lehman, to approve Resolution 01-06-05-01.

RESOLUTION 01-06-05-02

AUTHORIZING THE IOWA DEPARTMENT OF TRANSPORTATION TO HOLD LETTINGS ON FARM TO MARKET PROJECTS

Whereas, rules and regulations of the Iowa Department of Transportation require authorization from local County Boards of Supervisors to hold Farm to Market project lettings;

Now therefore be it resolved that the Iowa Department of Transportation may hold lettings on projects financed from the Farm to Market Road Fund.

Motion by Harney, second by Lehman, to approve Resolution 01-06-05-02.

RESOLUTION 01-06-05-03

DEFINING CONDITIONS UNDER WHICH COUNTY ROADS MAY BE TEMPORARILY CLOSED

Whereas, Section 306.41, Code of Iowa (2003), provides for the closing of certain highways when necessary for maintenance, construction or natural disaster;

Therefore be it resolved:

1.  That all portions of roads in the 2005 Construction Program be closed when necessary during the construction processes;

2.  That any roads having maintenance operations performed be closed when necessary;

3.  That any portions of road incurring some type of natural disaster be closed when necessary; and

4.  The actual dates of closure are to be determined by the County Engineer for each necessary closure.

Motion by Lehman, second by Neuzil, to approve Resolution 01-06-05-03.

Motion by Lehman, second by Harney, to approve and authorize the Chairperson to sign the letter of commitment for the newly created Central GIS Data Repository with in-kind support and annual funding of $500.00 starting in FY 07.

Adjourned to informal meeting at 9:20 a.m.

/s/ Sally Stutsman, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Casie Kadlec, Recording Secretary

These minutes were sent for publication and formal approval on January 13, 2005.