MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:
MARCH 23, 2006
Chairperson Lehman called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m. Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, Sally Stutsman, and Rod Sullivan.
Unless otherwise noted, all actions were taken unanimously.
Motion by Stutsman, second by Harney, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.
Motion by Sullivan, second by Neuzil, to approve the minutes of the formal meeting of March 15, 2006.
Motion by Harney, second by Neuzil, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.
Motion by Stutsman, second by Neuzil, to approve and authorize the Chairperson to sign: a Renewal Application for a Class B Beer Permit, Application For Outdoor Service Area, and Application For Sunday Sales Privilege for Hi Point Golf Course, Iowa City, as submitted by Scott Wood.
Motion by Harney, second by Sullivan, to place on file the Clerk’s Report of Fees Collected for the month of February, 2006, in the amount of $9,575.59, as submitted by Clerk of District Court Lodema Berkley.
Convened Public Hearing on FY 2006 Budget Amendment at 9:02 a.m.
Budget Coordinator Rich Claiborne presented the FY 2006 budget amendment. There were no comments from the public.
Public Hearing closed at 9:04 a.m.
RESOLUTION 03-23-06-T1
TRANSFERRING FROM THE GENERAL BASIC FUND TO THE DEBT SERVICE FUND
Whereas, the Debt Service Fund owes the General Basic Fund a total of $86,000 that was borrowed to retire an outstanding loan in fiscal year 2005; and
Whereas, there are sufficient funds in the General Basic Fund to cover this outstanding interfund loan payment; and
Whereas, the Debt Service Fund will have no further revenue sources in the current fiscal year and the proceeds of this transfer will be immediately paid back to the General Basic Fund for the purpose of removing this loan obligation;
Therefore be it resolved that the Auditor is authorized to transfer $85,344.32 from the General Basic Fund to the Debt Service Fund.
Motion by Sullivan, second by Neuzil, to approve Resolution 03-23-06-T1.
RESOLUTION 03-23-06-B1
AMENDING THE FISCAL YEAR 2006 JOHNSON COUNTY BUDGET
Whereas, the Board of Supervisors has held a public hearing pursuant to Chapter 331, Code of Iowa, to amend the fiscal year 2005-2006 County Budget; and
Whereas, the explanation of changes is as follows:
Expenditures increased for:
· Capital Projects service area for land acquisition and demolition ($900,000)
· Public Safety & Legal Services service area for Medical Examiner services and fees ($70,000)
Whereas, after consideration of all comments at said hearing the Board of Supervisors has determined that it will be necessary to amend the 2005-2006 budget; and
Whereas, the amendment does not increase taxes to be collected in the fiscal year ending June 30, 2006.
Therefore be it resolved that the following expenditures of the fiscal year 2005-2006 county budget be amended:
EXPENDITURES (by Service Area):
Capital Projects service area by $900,000 to $8,688,448
Public Safety & Legal Services service area by $70,000 to $13,555,229
Motion by Neuzil, second by Harney, to approve Resolution 03-23-06-B1.
RESOLUTION 03-23-06-B2
CHANGING DEPARTMENTAL APPROPRIATIONS
Whereas, the Board of Supervisors has held a public hearing pursuant to section 331.434(3), Code of Iowa, to amend the fiscal year 2005-2006 County Budget; and
Whereas, the explanation of changes is contained in Resolution 03-23-06-B1; and
Whereas, the amendment does not increase the taxes to be collected in the fiscal year ending June 30, 2006; and
Whereas, all comments from the public have been heard.
Therefore be it resolved that the following department appropriations be changed as follows:
DEPARTMENT EXPENDITURES (Service Area):
Dept. 10- Medical Examiner (Public Safety and Legal Services service area) increases $70,000 for YTD appropriation $470,000
Dept. 85- Capital Projects (Non-program and Other Finance Use/Capital Projects service area) increases $900,000 for YTD appropriation $4,400,000
Motion by Sullivan, second by Stutsman, to approve Resolution 03-23-06-B2.
Convened Public Hearing on Johnson County’s Mental Health/Developmental Disabilities Services Management Plan Policies and Procedure Manual and Strategic Plan at 9:06 a.m.
Mental Health/Developmental Disabilities Director Elaine Sweet and Mary Dubert presented the changes to Johnson County’s Mental Health/Developmental Disabilities Services Management Plan Policies and Procedure Manual and Strategic Plan.
Bob Welsh, Goodwill Industries Representatives Nancy Overstreet and Carmen Hatt, Community Mental Health Center Director Stephen Trefz, Mental Health/Developmental Disabilities Chairperson and Life Skills Director Gillian Fox, and Visiting Nurses Association Director Suellen Novotny and spoke regarding the Mental Health/Developmental Disabilities Services Management Plan Policies and Procedure Manual and Strategic Plan. Systems Unlimited Representative Dan Williams spoke in favor of the Mental Health/Developmental Disabilities Services Management Plan Policies and Procedure Manual and Strategic Plan.
Public Hearing closed at 11:12 a.m.
Motion by Stutsman, second by Sullivan, to approve and authorize the Chairperson to sign the Johnson County Mental Health/Developmental Disabilities Strategic Plan.
Motion by Neuzil, second by Harney, to approve and authorize the Chairperson to sign the Johnson County Mental Health/Developmental Disabilities Services Management Plan Policies and Procedure Manual. Roll call: aye: Harney, Stutsman, Lehman, Neuzil; nay: Sullivan.
Motion by Stutsman, second by Sullivan, to approve and authorize the Chairperson to sign the FY 2006 County Farm Lease Agreement.
Recessed at 11:28 a.m.; reconvened at 11:40 a.m.
Motion by Stutsman, second by Harney, to approve and authorize the Chairperson to sign a contract awarding Johnson County Project Number STP-S-CO52(67)—5E-52/FM-TSF-CO52(73)—5B-52 (Sand Road from 480th Street to Sycamore Street) to Fred Carlson Company, LLC for the low responsible bid amount of $2,818,729.51.
Motion by Stutsman, second by Harney, to approve and authorize the Chairperson to sign the Five-year Road Construction Program 2007-2011 for submittal to the Iowa Department of Transportation. Roll call: aye: Harney, Stutsman, Lehman; nay: Neuzil, Sullivan.
RESOLUTION 03-23-06-01
ESTABLISHING SPEED LIMIT ON SCALES BEND ROAD NE
Whereas, the Johnson County Board of Supervisors is empowered under authority of Sections 321.255 and 321.285 of the Code of Iowa, to determine upon the basis of an engineering and traffic investigation, that the speed limit of any secondary road is greater than is reasonable and proper under the conditions existing, and declare a reasonable and proper speed limit, and
Whereas, such an investigation has been requested, completed and reviewed by the Johnson County Engineer.
Now, Therefore, Be It Resolved by the Board of Supervisors of Johnson County, that the speed limit be established and appropriate signs be erected at the location described as follows:
Beginning at the intersection of Scales Bend Road NE and Hwy 965 NE continuing north and east along Scales Bend Road NE shall be 40 m.p.h to the already established 30 m.p.h speed limit. This segment of Scales Bend Road NE is located entirely within Madison Township, Section 1 T-80N, R-7W of the 5th P.M.
Motion by Sullivan, second by Harney, to approve Resolution 03-23-06-01.
Motion by Stutsman, second by Sullivan, to approve and authorize the Chairperson to sign contracts related to 2006 color orthophotography with Kucera International, Inc. ($96,170) and Dan Corbin, Inc. ($8,206).
Recessed at 11:46 a.m.; reconvened at 1:25 p.m. with Neuzil absent.
Motion by Stutsman, second by Sullivan, to enter Executive Session at 1:25 p.m. to discuss collective bargaining strategy for the Ambulance Department under section 20.17(3), Code of Iowa: “negotiating sessions, strategy meetings of public employees… shall be exempt from the provisions of chapter 21 (Official Meetings Open to the Public).” Roll call: aye: Harney, Stutsman, Lehman, Sullivan; absent: Neuzil.
Motion by Stutsman, second by Harney, to leave Executive Session at 1:56 p.m. Roll call: aye: Harney, Stutsman, Lehman, Sullivan; absent: Neuzil.
Motion by Stutsman, second by Sullivan, to approve the Fact Finder's recommendation for collective bargaining agreement with American Federation of State, County and Municipal Employees (AFSCME) Local 183 for the Ambulance Department. Roll call: aye: Harney, Stutsman, Lehman, Sullivan; absent: Neuzil.
Adjourned at 1:56 p.m.
/s/Mike Lehman, Chair, Board of Supervisors
Attest: Tom Slockett, Auditor
By Casie Kadlec, Recording Secretary
These minutes were sent for publication and formal approval on March 30, 2006.