MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:

APRIL 24, 2008

Chairperson Sullivan called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m. Members present were: Pat Harney, Larry Meyers, Terrence Neuzil, Sally Stutsman, and Rod Sullivan.

Unless otherwise noted, all actions were taken unanimously.

PROCLAMATION 04-24-08-01

YOUTH WEEK

May 5-9, 2008

Whereas, the Benevolent and Protective Order of Elks has designated the first week in May, as Youth Week to honor America’s Junior Citizens for their accomplishments, and to give fitting recognition of their services to Community, State and Nation; and

Whereas, Iowa City #590 will sponsor an observance during that week in tribute to the Junior Citizens of this Community; and

Whereas, no event could be more deserving of our support and participation than one dedicated to these young people who represent the nation’s greatest resource, and who in the years ahead will assume the responsibility for the advancement of our free society; and

Whereas, our Youth need the guidance, inspiration and encouragement which we alone can give in order to help develop those qualities of character essential for future leadership; and go forth to serve America; and

Whereas, to achieve this worthy objective we should demonstrate our partnership with Youth, our understanding of their hopes and aspirations and a sincere willingness to help prepare them in every way for the responsibilities and opportunities of citizenship; and

Now therefore, we, the Johnson County Board of Supervisors, do hereby proclaim the first week in May as:

YOUTH WEEK

and urge all departments of government, civic, fraternal and patriotic groups, and our citizens generally, to participate wholeheartedly in its observance.

Motion by Harney, second by Stutsman, to approve Proclamation 04-24-08-01.

Motion by Neuzil, second by Meyers, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Meyers, second by Stutsman, to approve the minutes of the formal meeting of April 17, 2008.

Motion by Stutsman, second by Harney, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

RESOLUTION 04-24-08-T1

TRANSFERRING FROM THE GENERAL BASIC FUND TO THE SECONDARY ROADS FUND

Whereas, it is desired to make periodic transfers of the budgeted amount from the General Basic Fund to the Secondary Roads Fund during the 2008-2009 fiscal year as needed; and

Whereas, these transfers are made in accordance with sections 331.429 and 312.2, Code of Iowa; and

Whereas, the budgeted amount to be transferred is $663,839.

Therefore be it resolved that the Auditor is authorized to make periodic transfers from the General Basic Fund to the Secondary Roads Fund during the 2008-2009 fiscal year as funds are needed and available, not to exceed the sum of $663,839

Motion by Neuzil, second by Stutsman, to approve Resolution 04-24-08-T1.

RESOLUTION -04-24-08-T2

TRANSFERRING FROM THE GENERAL BASIC FUND TO THE TECHNOLOGY FUND IN THE FY09 BUDGET

Whereas, $1,142,690 is budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2008-2009 fiscal year; and

Whereas, the Board of Supervisors desires to designate this amount for specific technology projects; and

Whereas, expenditures for these projects will be made from the Technology Fund.

Therefore be it resolved that the $1,142,690 budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2008-2009 fiscal year be designated as follows:

Dept.01-Ambulance-$9,955 for software maintenance contract

Dept.02-Attorney- $29,748 for software maintenance contract, hardware and software purchases

Dept. 03-Auditor- $6,986 for hardware and software purchase

Dept. 04-Health- $1,600 for hardware and software purchase

Dept.07-Information Services- $6,000 for software purchases

Dept.08-Sheriff- $92,693 for software and maintenance contracts, hardware and software purchases

Dept.10-Medical Examiner- $3,800 for hardware and software purchases

Dept 11-Recorder- $18,636 for software maintenance contracts

Dept.12-SEATS $8,900 for hardware maintenance contracts

Dept.19-Planning & Zoning- $4,000 for hardware purchase

Dept.24-Conservation $5,000 for hardware purchases

Dept.33-Elections-$362,200 for software maintenance contract, software and hardware purchases

Dept.18-Central Services-$268,272 for connection fees, software maintenance, hardware repair, hardware and software purchase

Dept.40- Technology- $140,600 for GIS hardware and, software

Dept.45- DHS- $2,800 for hardware purchase

Dept.40-Technology- $23,000 for Document Imaging hardware purchase

Dept.01- Ambulance- $12,000 for Document Imaging

Dept.02- Attorney- $38,000 for Document Imaging

Dept.14-Treasurer- $18,000 for Document Imaging

Dept.19-Planning & Zoning- $1,000 for Document Imaging

Dept.49-Secondary Roads- $1,500 for Document Imaging

Dept 40-Technology- $55,000 for GEMS software maintenance

Dept.14-Treasurer- $33,000 for real estate and tax software

Motion by Stutsman, second by Neuzil, to approve Resolution 04-24-08-T2.

RESOLUTION 04-24-08 -T3

DESIGNATING FUNDS TO BE TRANSFERRED FROM THE GENERAL BASIC FUND TO THE CAPITAL EXPENDITURES FUND IN THE FY09 BUDGET

Whereas, it is desired to make periodic transfers of the budgeted amount from the General Basic Fund to the Capital Expenditures Fund; and

Whereas, this transfer is made in accordance with section 331.427 Code of Iowa, and

Whereas, the budgeted amount to be transferred is $641,470.

Therefore be it resolved that $641,470 is to be transferred from the General Basic Fund to the Capital Expenditures Fund during the 2008-2009 fiscal year be designated as follows:

Dept. 01- Ambulance $121,000 for vehicle purchase

Dept. 02- Attorney $5,000 for a copier

Dept 03- Auditor $7,000 for office equipment

Dept 07- Information Services $3,000 for vehicle purchase

Dept 08- Sheriff $150,470 for vehicle purchase

Dept 12- SEATS $75,000 for vehicle purchase

Dept. 17- Physical Plant $162,000 for construction and maintenance equipment

Dept 19- Planning & Zoning $18,000 for vehicle purchase

Dept 44- Capital Expenditures $100,000 for trail construction

Motion by Stutsman, second by Meyers, to approve Resolution 04-24-08-T3.

RESOLUTION 04-24-08-T4

DESIGNATING FUNDS TO BE TRANSFERRED FROM THE GENERAL BASIC FUND TO THE CAPITAL PROJECTS FUND IN THE FY09 BUDGET

Whereas, it is desired to make periodic transfers of the budgeted amount from the General Basic Fund to the Capital Projects Fund; and

Whereas, this transfer is made in accordance with section 331.427 Code of Iowa, and

Whereas, the budgeted amount to be transferred is $8,110,330.

Therefore be it resolved that $8,110,330 is to be transferred from the General Basic Fund to the Capital Projects Fund during the 2008-2009 fiscal year be designated as follows:

Dept. 85- Capital Projects $8,110,330 for building construction

Motion by Meyers, second by Stutsman, to approve Resolution 04-24-08-T4.

RESOLUTION -04-24-08-T5

TRANSFERRING FROM THE GENERAL SUPPLEMENTAL FUND TO THE GENERAL BASIC FUND

Whereas, property taxes are levied in the General Supplemental Fund for allowable expenditures made from the General Basic Fund; and

Whereas, it is desired to make periodic transfers of the budgeted amount from the General Supplemental Fund to the General Basic Fund during the 2008-2009 fiscal year as needed; and

Whereas, this transfer is made in accordance with section 331.424, Code of Iowa; and

Whereas, the budgeted amount to be transferred is $11,832,690.

Therefore be it resolved that the Auditor is authorized to make periodic transfers from the General Supplemental Fund to the General Basic Fund during the 2008-2009 fiscal year as funds are needed and available, not to exceed the sum of $11,832,690.

Motion by Neuzil, second by Meyers, to approve Resolution 04-24-08-T5.

RESOLUTION 04-24-08-T6

TRANSFERRING FROM THE RURAL BASIC FUND TO THE SECONDARY ROADS FUND

Whereas, it is desired to make periodic transfers of the budgeted amount from the Rural Services Basic Fund to the Secondary Roads Fund during the 2008-2009 fiscal year as needed; and

Whereas, these transfers are made in accordance with sections 331.429 and 312.2, Code of Iowa; and

Whereas, the budgeted amount to be transferred is $2,582,230.

Therefore be it resolved that the Auditor is authorized to make periodic transfers from the Rural Services Basic Fund to the Secondary Roads Fund during the 2008-2009 fiscal year as funds are needed and available, not to exceed the sum of $2,582,230.

Motion by Harney, second by Stutsman, to approve Resolution 04-24-08-T6.

Motion by Stutsman, second by Meyers, to approve and authorize the Chairperson to sign a right-of-way agreement for a portion of Calkins Avenue for $1,456.00 with Bernice M. Crozier

Motion by Neuzil, second by Stutsman, to approve and authorize the Chairperson to sign a right-of-way agreement for a portion of Calkins Avenue for $884.00 with Edward A. Goebel and Katherine Goebel

Motion by Harney, second by Meyers, to approve and authorize the Chairperson to sign the SEATS 28E Agreement renewal between the City of Iowa City and Johnson County for the period of July 1, 2008 through June 30, 2013 for Paratransit Service.

Recessed to the informal meeting at 9:20 a.m.; reconvened at 9:31 a.m.

Motion by Stutsman, second by Meyers, to approve and authorize the Chairperson to sign three copies of the Optical Scan Funding Allocation Agreement between Johnson County, Iowa, Election Systems & Software, Inc. and the Iowa Secretary of State after review by the County Auditor and County Attorney.

Motion by Meyers, second by Stutsman, to approve and authorize the County Auditor to sign two copies of the voter tabulation system and services agreement between Johnson County, Iowa and Election Systems and Software, Inc. after review by the County Auditor and County Attorney.

Motion by Harney, second by Stutsman, to approve and authorize the Chairperson to send Alfred Carr a letter of appreciation and certificate for serving on the Johnson County Planning and Zoning Commission.

Adjourned to informal meeting at 9:33 a.m.

______________________________________________________________________

Rod Sullivan, Chair, Board of Supervisors

______________________________________________________________________

Attest: Tom Slockett, Auditor

By:

On the _______ day of _____________________, 2008

By John Deeth, Recording Secretary

These minutes were sent for publication and formal approval on May 1, 2008.

Sent to the Board of Supervisors on April 24, 2008 at 12:00 p.m.