MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:
MAY 22, 2008
Chairperson Sullivan called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:01 a.m. Members present were: Pat Harney, Larry Meyers, Terrence Neuzil, Sally Stutsman, and Rod Sullivan.
Unless otherwise noted, all actions were taken unanimously.
Motion by Stutsman, second by Meyers, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.
Motion by Neuzil, second by Stutsman, to approve the minutes of the formal meeting of May 15, 2008.
Motion by Harney, second by Meyers, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.
Motion by Stutsman, second by Meyers, to approve and authorize the Chairperson to sign: Outdoor Service Privilege for Club 76, North Liberty, as submitted by Tracy Folkmann.
Convened Public Hearing on FY 2008 Budget Amendments at 9:03 a.m.
Budget Coordinator Rich Claiborne presented the budget amendments. There were no comments from the public.
Public Hearing closed at 9:07 a.m.
RESOLUTION 05-22-08-B1
AMENDING THE FISCAL YEAR 2008 JOHNSON COUNTY BUDGET
Whereas, the Board of Supervisors has held a public hearing pursuant to Chapter 331, Code of Iowa, to amend the fiscal year 2007-2008 County Budget; and
Whereas, the explanation of changes is as follows:
Expenditures increased for:
Public Safety and Legal Services service area for Ambulance department merit pay ($4,453)
Public Safety and Legal Services service area for Attorney department merit pay ($8,699)
Public Safety and Legal Services service area for Medical Examiner department merit pay ($1,369)
Public Safety and Legal Services service area for Sheriff department inmate housing ($131,000)
Public Safety and Legal Services service area for Sheriff department gasoline ($30,000)
Public Safety and Legal Services service area for Sheriff department SCAAP Grant fees ($6,200)
Public Safety and Legal Services service area for Sheriff department sick time payout ($8,233)
Physical Health & Social Services service area for Public Health department merit pay ($11,900)
Physical Health & Social Services service area for Public Health department programming changes ($78,355)
Physical Health & Social Services service area for SEATS department merit pay ($1,602)
Physical Health & Social Services service area for Department of Human Services for merit pay ($1,873)
Physical Health & Social Services service area for Veterans Affairs for merit pay ($227)
Physical Health & Social Services service area for Public Health department sick time payout ($12,889)
Physical Health & Social Services service area for SEATS department fuel ($49,022)
Physical Health & Social Services service area for SEATS department driver wages ($12,392)
Mental Health, MR & DD service area for MH/DD department merit pay ($7,612)
County Environment & Education service area for Planning & Zoning department merit pay ($6,417)
County Environment & Education service area for Conservation department merit pay ($8,521)
Roads & Transportation service area for Secondary Roads department for merit pay ($7,644)
Government Services to Residents service area for Elections department primary election ($3,500)
Administration service area for Board of Supervisors department merit pay ($1,826)
Administration service area for Human Resources department merit pay ($3,532)
Administration service area for Information Services department merit pay ($7,787)
Administration service area for Physical Plant department merit pay ($1,744)
Administration service area for Board of Supervisors department meeting and planning expense ($5,000)
Administration service area Attorney department for merit pay ($1,242)
Non-program Current service area for County Farm management fees ($2,400)
Capital Projects service area for Elections department hardware purchase ($127,250)
Capital Projects service area for Elections department software purchase ($2,750)
Expenditures decreased for:
Administration service area for Central Services department publications expense ($2,400)
Physical Health and Social Services service area for Public Health department program changes ($4,286)
Revenues increased for:
Public Health for Intergovernmental revenue ($72,100)
Secondary Roads for Intergovernmental revenue ($482,056)
SEATS department for Intergovernmental revenue ($47,412)
Public Health for Miscellaneous revenue ($6,255)
Secondary Roads for Proceeds from Asset Sales revenue ($160,000)
Revenues decreased for:
Public Health for Miscellaneous revenue ($4,286)
Whereas, after consideration of all comments at said hearing the Board of Supervisors has determined that it will be necessary to amend the 2007-2008 budget; and
Whereas, the amendment does not increase taxes to be collected in the fiscal year ending June 30, 2008.
Therefore be it resolved that the following expenditures of the fiscal year 2007-2008 county budget be amended:
EXPENDITURE INCREASES (by Service Area):
Public Safety & Legal Services increases by $189,954 to $15,105,509
Physical Health & Social Services increases by $163,974 to $8,084,876
Mental Health, MR & DD increases by $7,612 to $14,229,397
County Environment & Education increases by $14,938 to$2,936,287
Roads & Transportation increases by $7,644 to $7,106,019
Government Services to Residents increases $3,500 to $2,105,173
Administration increases by $18,731 to $6,488,970
Non-program Current increases by $2,400 to $2,400
Capital Projects increases by $130,000 to $10,541,973
REVENUE (by type):
Intergovernmental increases by $601,568 to $21,562,213
Miscellaneous increases by $1,969 to $1,845,950
Proceeds from Asset Sales increases by $160,000 to $162,400
Motion by Neuzil, second by Stutsman, to approve Resolution 05-22-08-B1.
RESOLUTION 05-22-08-B2
CHANGING DEPARTMENTAL APPROPRIATIONS
Whereas, the Board of Supervisors has held a public hearing pursuant to section 331.434(3), Code of Iowa, to amend the fiscal year 2007-2008 County Budget; and
Whereas, the explanation of changes is contained in Resolution 05-22-08-B1; and
Whereas, the amendment does not increase the taxes to be collected in the fiscal year ending June 30, 2008; and
Whereas, all comments from the public have been heard.
Therefore be it resolved that the following department appropriations be changed as follows:
DEPARTMENT EXPENDITURES (Service Area):
Dept. 01- Ambulance (Public Safety & Legal Services service area) increases $4,453 for YTD appropriation $2,484,985
Dept. 02- Attorney (Public Safety & Legal Services service area) increases $8,699 for YTD appropriation $1,642,445
Dept. 02- Attorney (Administration service area) increases $1,242 for YTD appropriation $801,769
Dept. 04- Public Health (Physical Health & Social Services service area) increases $98,858 for YTD appropriation $3,313,627
Dept. 05- Board of Supervisors (Administration service area) increases $6,826 for YTD appropriation $594,129
Dept. 06- Human Resources (Administration service area) increases $3,532 for YTD appropriation $254,021
Dept. 07- Information Services (Administration service area) increases $7,787 for YTD appropriation $941,615
Dept. 08- Sheriff (Public Safety & Legal Services service area) increases $175,433 for YTD appropriation $8,314, 776
Dept. 10- Medical Examiner (Public Safety & Legal Services service area) increases $1,369 for YTD appropriation $589,621
Dept. 12- SEATS (Physical Health & Social Services service area) increases $63,016 for YTD appropriation $1,748,194
Dept. 17- Physical Plant (Administration service area) increases $1,744 for YTD appropriation $942,883
Dept. 18- Central Services (Administration service area) decreases $2,400 for YTD appropriation $719,285
Dept. 19- Planning & Zoning (County Environment & Education service area) increases $6,417 for YTD appropriation $724,083
Dept. 24- Conservation (County Environment & Education service area) increases $8,521 for YTD appropriation $1,252,217
Dept. 25- County Farm (Non-program Current service area) increases $2,400 for YTD appropriation $2,400
Dept. 33- Elections (Government Services to Residents service area) increases $3,500 for YTD appropriation $781,700
Dept. 40- Technology (Capital Projects service area) increases $130,000 for YTD appropriation $1,020,295
Dept. 45- Department of Human Services (Physical Health & Social Services service area) increases $1,873 for YTD appropriation $1,652,091
Dept. 46- MH/DD (Mental Health & MR & DD service area) increases $7,612 for YTD appropriation $14,229,397
Dept. 49- Secondary Roads (Roads & Transportation service area) increases $7,644 for YTD appropriation $7,106,019
Dept. 50- Veterans Affairs (Physical Health & Social Services service area) increases $227 for YTD appropriation $99,641
DEPARTMENT REVENUES (Type):
Public Health (Intergovernmental revenue) increases $72,100 for a budgeted total of $1,728,432
Secondary Roads (Intergovernmental revenue) increases $482,056 for a budgeted total of $4,781,575
SEATS (Intergovernmental revenue) increases $47,412 for a budgeted total of $1,119,433
Public Health (Miscellaneous revenue) increases $1,969 for a budgeted total of $48,587
Secondary Roads (Proceeds from Asset Sales revenue) increases $160,000 for a budgeted total of $161,000
Motion by Harney, second by Meyers, to approve Resolution 05-22-08-B2.
Motion by Stutsman, second by Meyers, to approve and authorize the Chairperson to sign a letter of support for the United Action for Youth Teen Parent Program.
RESOLUTION 05-22-08-B3
NAMING DEPOSITORIES
Whereas, the Johnson County Board of Supervisors in Johnson County, Iowa approves the list of financial institutions to be depositories of Johnson County funds and specifies the maximum amount which may be kept on deposit in each depository, in conformance with Code of Iowa, section 12C.2, Deposit of Public Funds, Approval-requirements; and
Whereas, this resolution amends Resolution 11-08-07-B1;
Therefore be it resolved that the following depositories and maximum deposit balances be approved:
Auditor: US Bank, Iowa City $750,000
Public Health: Hills Bank & Trust, Hills $20,000
Recorder: Hills Bank & Trust, Hills $500,000
SEATS: Farmers & Merchants Savings Bank, Lone Tree $400
Hills Bank & Trust, Hills $250,000
Solon State Bank, Solon $400
Sheriff: Hills Bank & Trust, Hills $5,000,000
West Bank, Iowa City $10,000
Treasurer: Bank of America, Des Moines $40,000,000
Farmers & Merchants Savings Bank, Lone Tree $500,000
First Trust & Savings Bank, Oxford $500,000
Freedom Security Bank, Coralville $9,000,000
Hills Bank & Trust, Hills $85,000,000
Iowa State Bank/ Midwest One Bank, Iowa City $20,000,000
Liberty Bank, Iowa City $2,000,000
Solon State Bank, Solon $500,000
Swisher Trust & Savings Bank, Swisher $500,000
University of Iowa Community Credit Union, Iowa City $500,000
US Bank, Iowa City $30,000,000
Wells Fargo Bank, Coralville $500,000
West Bank, Iowa City $2,000,000
First American Bank, Iowa City $12,000,000
Motion by Stutsman, second by Harney, to approve Resolution 05-22-08-B3.
RESOLUTION 05-22-08-01
SUPPORTING THE IOWA CITY SAND LAKE RECREATION AREA PROJECT INDICATING A FINANCIAL COMMITMENT OF $20,000 AS PART OF IOWA CITY’S COMMUNITY ATTRACTION TOURISM GRANT APPLICATION
Whereas, the Johnson County Board of Supervisors supports the Iowa City Community Attraction and Tourism project called the Iowa City Sand Lake Recreation Area Project; and
Whereas, the Vision Iowa Board requires local financial support for Community Attraction and Tourism projects to go forward for Vision Iowa Funding,
Now, therefore, be it resolved that the Johnson County Board of Supervisors will grant a maximum of $4,000 per year for fiscal years 2009 through 2013 for a maximum total of $20,000 for the Iowa City Sand Lake Recreation Area Project contingent upon the project receiving funding from the Vision Iowa Board.
Motion by Neuzil, second by Stutsman, to approve Resolution 05-22-08-01.
Motion by Stutsman, second by Neuzil, to approve the job description for temporary Jail Alternatives/Mobile Crisis Team Lead position.
Motion by Stutsman, second by Meyers, to approve and authorize the Chairperson to sign a two-year renewal of the 28E Agreement for Judicial Hospitalization Referee in the amount of $30,000 per year.
Motion by Stutsman, second by Neuzil, to appoint Shelli Meyer to the Johnson County Zoning Board of Adjustment for an unexpired term ending December 31, 2008.
Motion by Meyers, second by Stutsman, to approve and authorize the Chairperson to send Dean Dykstra a letter of appreciation and certificate for serving on the Johnson County/Iowa City Airport Zoning Board of Adjustment.
Motion by Harney, second by Stutsman, to approve and authorize the Chairperson to sign Applications for Fireworks Permits for Harold Hopp, 3149 Sandy Beach Rd. NE, Solon, on June 27, 2008, and for Dennis Long, 8 Brickwood Knoll NE, Iowa City, on July 5, 2008.
Adjourned to informal meeting at 9:25 a.m.
______________________________________________________________________
Rod Sullivan, Chair, Board of Supervisors
______________________________________________________________________
Attest: Tom Slockett, Auditor
By:
On the _______ day of _____________________, 2008
By John Deeth, Recording Secretary
These minutes were sent for publication and formal approval on May 29, 2008.
Sent to the Board of Supervisors on May 23, 2008 at 3:20 p.m.