MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:

MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:

DECEMBER 4, 2008

Chairperson Sullivan called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m. Members present were: Pat Harney, Larry Meyers, Terrence Neuzil, and Rod Sullivan; absent: Sally Stutsman.

Unless otherwise noted, all actions were taken by the following vote: Roll call: aye: Harney, Sullivan, Neuzil, Meyers; absent: Stutsman.

Motion by Neuzil, second by Meyers, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Meyers, second by Neuzil, to approve the minutes of the formal meeting of November 25, 2008, and the November 26, 2008 canvass of votes for the Conservation Bond issue recount.

Motion by Harney, second by Meyers, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Convened Public Hearing on Proposal to Institute Proceedings to enter in a General Obligation Equipment Loan Agreement in a Principal Amount not to exceed $11,500,000 for a Joint Emergency Communications System at 9:02 a.m.

Jon Burmeister, CFA with Public Financial Management, Inc., spoke for the proposal to institute proceedings to enter in a General Obligation Equipment Loan Agreement in a principal amount not to exceed $11,500,000 for a Joint Emergency Communications System.

RESOLUTION 12-04-08-01

RESOLUTION TAKING ADDITIONAL ACTION TO ENTER INTO A GENERAL OBLIGATION COMMUNICATIONS EQUIPMENT LOAN AGREEMENT

Whereas, pursuant to the provisions of Sections 331.402 and 331.441 of the Code of Iowa, the Board of Supervisors of Johnson County, Iowa (the “County”), has heretofore proposed to contract indebtedness and enter into a loan agreement (the “General Obligation Communications Equipment Loan Agreement”) in a principal amount not to exceed $11,500,000, for the purpose of acquiring equipment for a Joint Emergency Communications System, and has published notice of the proposed action and has held a hearing thereon;

Now, therefore, be it resolved by the Board of Supervisors of Johnson County, Iowa, as follows:

Section 1. The Board hereby determines to enter into the General Obligation Communications Equipment Loan Agreement in the future, determines that General Obligation Bonds should be issued in evidence of the County’s obligations under the General Obligation Communications Equipment Loan Agreement and determines that this Resolution constitutes the “additional action” required by Section 331.402 of the Code of Iowa.

Section 2. All resolutions and orders or parts thereof in conflict with the provisions of this resolution, to the extent of such conflict, are hereby repealed.

Motion by Harney, second by Neuzil, to approve Resolution 12-04-08-01.

Public Hearing closed at 9:06 a.m.; Convened Public Hearing on Proposal to Institute Proceedings to enter in a General Obligation/General Fund Building Loan Agreement in a Principal Amount not to exceed $4,500,000 for a Joint Emergency Communications Center at 9:06 a.m.

No one from the public was present to speak regarding the proposal to institute proceedings to enter in a General Obligation/General Fund Building Loan Agreement in a principal amount not to exceed $4,500,000 for a Joint Emergency Communications Center.

Public Hearing closed at 9:07 a.m.; Convened Public Hearing on FY09 budget amendments at 9:08 a.m.

Budget Coordinator Richard Claiborne presented the FY09 budget amendment.

Neuzil asked if savings generated from not having to pay utility bills in other facilities after the Health and Human Services Building is completed will be incorporated in a later budget as revenue, or will those be adjusted. Claiborne said savings are already being realized now and the Board will decide how to handle the savings in FY11.

Harney confirmed that the $10,000 is actually insurance money for replacement and repair of the squad car. County Sheriff Lonny Pulkrabek said when there is an insurance payment the insurance company requires the vehicle be totaled, so the payment comes back to the Board instead of the Sheriff's Department. Pulkrabek requested the payment be amended back to the Sheriff’s budget so they can put it towards the vehicle replacement.

RESOLUTION 12-04-08-B1

AMENDING THE FISCAL YEAR 2009 JOHNSON COUNTY BUDGET

Whereas, the Board of Supervisors has held a public hearing pursuant to Chapter 331, Code of Iowa, to amend the fiscal year 2008-2009 County Budget; and

Whereas, the explanation of changes is as follows:

Expenditures increased for:

Public Safety and Legal Services service area for Ambulance department IPERS adjustment ($2,385)

Public Safety and Legal Services service area for Ambulance department fuel increase ($15,000)

Public Safety and Legal Services service area for Ambulance department for medical supplies ($4,500)

Public Safety and Legal Services service area for Sheriff department for gasoline ($35,000)

Public Safety and Legal Services service area for Sheriff department for overtime for contract law enforcement ($10,000)

Public Safety and Legal Services service area for Sheriff department for prisoner transport ($22,965)

Public Safety and Legal Services service area for Sheriff department for fees with law enforcement administration ($6,477)

Public Safety and Legal Services service area for Juvenile Crime Prevention department for Consortium for Youth Employment ($16,679)

Physical Health & Social Services service area for Veterans department for state grant- services to veterans ($10,000)

Physical Health & Social Services service area for Public Health department program expenses ($142,706)

County Environment & Education service area for General Basic Block Grants for Coralville Center for the Performing Arts ($5,000)

Administration service area for gas for new HHS Building ($12,000)

Administration service area for electric for new HHS Building ($24,000)

Administration service area for water & sewer for new HHS Building ($4,500)

Capital Projects service area for completion of various buildings and projects ($7,740,000)

Capital Projects service area for GIS department for aerial photos ($6,300)

Capital Projects service area for Auditor department for document imaging ($1,400)

Capital Projects service area for Attorney department for document imaging ($27,285)

Capital Projects service area for Sheriff department for communication hardware purchase ($213,000)

Capital Projects service area for Sheriff department to replace a squad car ($10,775)

Capital Projects service area for Elections department for vehicle purchase ($10,500)

Capital Projects service area for Physical Plant department for equipment ($30,000)

Expenditures decreased for:

Physical Health & Social Services service area for Public Health department program expenses (-$4,943)

Revenues increased for:

Public Health for Intergovernmental revenue ($182,501)

Veterans Affairs for Intergovernmental revenue ($10,000)

Revenues decreased for:

Public Health for intergovernmental revenue ($5,776)

Whereas, after consideration of all comments at said hearing the Board of Supervisors has determined that it will be necessary to amend the 2008-2009 budget; and

Whereas, the amendment does not increase taxes to be collected in the fiscal year ending June 30, 2009.

Therefore be it resolved that the following expenditures of the fiscal year 2008-2009 county budget be amended:

Expenditure increases (by Service Area):

Public Safety & Legal Services increase by $113,006 to $20,245,209

Physical Health & Social Services increase by $147,763 to $8,591,971

County Environment & Education increase by $5,000 to $3,148,196

Administration increase by $40,500 to $6,767,488

Capital Projects by $8,039,260 to $19,557,212

Revenue (by type):

Intergovernmental increased by $186,725 to $22,092,867

Motion by Neuzil, second by Meyers, to approve Resolution 12-04-08-B1.

RESOLUTION 12-04-08-B2

CHANGING DEPARTMENTAL APPROPRIATIONS

Whereas, the Board of Supervisors has held a public hearing pursuant to section 331.434(3), Code of Iowa, to amend the fiscal year 2008-2009 County Budget; and

Whereas, the explanation of changes is contained in Resolution 12-04-08-B1; and

Whereas, the amendment does not increase the taxes to be collected in the fiscal year ending June 30, 2009; and

Whereas, all comments from the public have been heard.

Therefore be it resolved that the following department appropriations be changed as follows:

Department expenditures (Service Area):

Dept. 01- Ambulance (Public Safety and Legal Services service area) increases $21,885 for YTD appropriation $2,719,472

Dept. 08- Sheriff (Public Safety and Legal Services service area) increases $74,442 for YTD appropriation $9,345,409

Dept. 54- Juvenile Crime Prevention (Public Safety and Legal Services service area) increases $16,679 for YTD appropriation $631,235

Dept. 50- Veterans Affairs (Safety and Legal Services service area) increases $10,000 for YTD appropriation $107,930

Dept 04- Public Health (Physical Health & Social Services service area) increases $137,763 for YTD appropriation $3,549,171

Dept 20- General Basic Block Grants (County Environment & Education service area) increases $5,000 for YTD appropriation $5,313,693

Dept 17- Physical Plant (Administration service area) increases $40,500 for YTD appropriation $977,858

Dept 85- Capital Projects (Capital Projects service area) increases $7,740,000 for YTD appropriation $15,448,742

Dept 40- Technology (Capital Projects service area) increases $247,985 for YTD appropriation $1,390,675

Dept 44- Capital Expenditures (Capital Projects service area) increases $51,275 for YTD appropriation $692,745

Department revenues (Type):

Public Health (Intergovernmental revenue) increases by $176,725 for a budgeted total of $3,588,133

Veterans Affairs (Intergovernmental revenue) increases by $10,000 for a budgeted total of $10,000

Motion by Meyers, second by Neuzil, to approve Resolution 12-04-08-B2.

RESOLUTION 12-04-08-B3

FY09 APPROPRIATION CHANGES TO TECHNOLOGY (DEPT. 40), CAPITAL EXPENDITURES (DEPT. 44), SECONDARY ROADS (DEPT. 49), AND CAPITAL PROJECTS (DEPT. 85)

Whereas, the appropriations for Capital Project’s Capital Projects Service Area, were not sufficient to meet payments for various building projects, and Resolution 11-13-08-B1 was passed to cover this temporary shortfall, and

Whereas, Resolutions 12-04-08-B1 and 12-04-08-B2 have amended the budget and restored these appropriations to adequate levels; and

Whereas, the Technology, Capital Expenditures and Secondary Roads Department had available funds in their budgets; and

Whereas, pursuant to section 331.434(6) of the Code of Iowa, a department appropriation may be decreased without a public hearing if the decrease is not more than the greater of $5,000 or ten percent of the department’s total budget; and

Therefore, be it resolved that the following reversals of appropriations will return the levels to match the appropriations prior to Resolution 11-13-08-B1: Capital Projects (dept. 85), Capital Projects Service Area, is herewith reverse appropriated $1,024,000 and a total appropriation of $15,448,742 for fiscal year 2008-2009. The appropriation for Technology is increased $114,000 for a total of $1,390,675, Capital Expenditures is increased $20,000 for a total of $692,745 and Secondary Roads is correspondingly increased by $890,000 for a total of $8,969,499 for fiscal year 2008-2009. The relevant county service area is Capital Projects, which remains unchanged.

Motion by Harney, second by Meyers, to approve Resolution 12-04-08-B3.

Public Hearing closed at 9:15 a.m.

RESOLUTION 12-04-08-02

RESOLUTION TO ADD LOCALLY AND FM FUNDED PROJECT(S) TO THE ACCOMPLISHMENT YEAR OF THE 2009 FIVE YEAR ROAD PROGRAM

JOHNSON COUNTY

Be it resolved: that the Board of Supervisor of Johnson County, Iowa, initiates and recommends that the addition of the following project(s) to the Accomplishment year (FY 2009) be approved by the Iowa Department of Transportation (Iowa DOT) for improvement with local and/or FM funds for the period covering the current secondary road construction program.

Project Number

Local ID

TPMS #

Description of Work

Location

Section-Town-Range

AADT

Length

FHWA #

Type Work

Fund basis

Prior FY

Accomplishment year

($1000's of dollars)

Amount

New

amount

Net

change

L-BR1705-73-52

L-BR 1705

TPMS:ID 17207

Linn Johnson Road: Over Branch of Knapp Creek

Timber Bridge and Approach Grading

S4:T81:R8

130

205711

320-

Bridges

County:

Farm-to-Market

$115

+$115

Totals

$115

+$115

Motion by Harney, second by Meyers, to approve Resolution 12-04-08-02.

Motion by Meyers, second by Neuzil, to approve and authorize the Chairperson to sign a 28E Project Agreement between Johnson County and Linn County for cost sharing for Bridge #1705 located on the Linn-Johnson Road NW, directly west of the entrance to Wendling’s “Four County” Quarry.

Motion by Neuzil, second by Meyers, to approve and authorize the Chairperson to sign the renewal of the annual “Road Kill Pickup” Contract with Marty Jiras for $9,245.00 for the calendar years 2009 and 2010.

Motion by Neuzil, second by Meyers, to appoint Mark Nolte to the Johnson County Council of Governments Cool Cities Taskforce.

Adjourned to informal meeting at 9:19 a.m.

/s/Rod Sullivan, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Nancy Tomkovicz, Recording Secretary

These minutes were sent for publication and formal approval on December 11, 2008.