MINUTES OF THE FORMAL MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS:

OCTOBER 29, 2009

      Chairperson Neuzil called the Johnson County Board of Supervisors to order in the Johnson County Health and Human Services Building at 9:01 a.m.  Members present were: Pat Harney, Terrence Neuzil, Sally Stutsman, and Rod Sullivan.

      Unless otherwise noted, all actions were taken unanimously.

Motion by Stutsman, second by Sullivan, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Sullivan, second by Stutsman, to approve the minutes of the formal meeting of October 22, 2009 and October 26, 2009. 

Motion by Harney, second by Stutsman, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Motion by Harney, second by Sullivan, to accept the Recorder’s Report of Fees Collected for the month of September, 2009, in the amount of $159,086.53, as submitted by County Recorder Kim Painter.

      Convened Public Hearing on FY 2010 Budget Amendment at 9:03 a.m.

Budget Coordinator Richard Claiborne presented the details and explanations of the FY 2010 budget amendment.  Sullivan said the County passes two budget amendments per year, as most governments do, because the budget is prepared 18 months in advance.  Claiborne said some department budgets change constantly due to environmental conditions, such as the Department of Public Health in response to the H1N1 virus.

RESOLUTION 10-29-09-B1

AMENDING THE FISCAL YEAR 2010 JOHNSON COUNTY BUDGET

      Whereas, the Board of Supervisors has held a public hearing pursuant to Chapter 331, Code of Iowa, to amend the fiscal year 2009-2010 County Budget; and

      Whereas, the explanation of changes is as follows:

Expenditures and other financing uses increased for:

Public Safety and Legal Services service area for Attorney department personnel adjustments ($54,282)

Public Safety and Legal Services service area for Sheriff for sick time payout ($6,814)

Public Safety and Legal Services service area for General Basic Block Grants for Haz-Mat adjustment ($1,327)

Public Safety and Legal Services service area for General Basic Block Grants for Joint Emergency Communications Center ($1,500,000)

Physical Health & Social Services service area for Public Health programming changes ($14,962)

Physical Health & Social Services service area for Department of Human Services youth program Focus on Youth ($72,848)

Physical Health & Social Services service area for Department of Human Services youth program Special Project/Youth Programming ($3,000)

Physical Health & Social Services service area for Department of Human Services youth program Community Partnership to Protect Children ($2,400)

County Environment & Education service area for Rural Basic Block Grants for JCCOG assessment ($3,851)

County Environment & Education service area for Conservation for construction materials ($19,271)

County Environment & Education service area for Rural Basic Block Grants for County Trails Plan ($14,000)

Roads & Transportation service area for Secondary Roads department for vehicle purchase ($105,000)

Government Services to Residents service area for Recorder’s Records Management document management ($50,000)

Administration service area for Attorney for administrative personnel adjustments ($45,030)

Non-program Current service area for establishment of the County Farm departmental management budget ($3,000)

Debt Service service area for JECC bond principal payment ($285,000)

Debt Service service area for JECC bond interest payment ($140,000)

Debt Service service area for GO bond principal payment ($4,320,000)

Other Capital Projects service area for Capital Expenditures for Ambulance vehicle purchase ($10,000)

Other Capital Projects service area for Technology for Ambulance hardware purchase ($1,425)

Other Capital Projects service area for Technology for COTT software contract ($4,340)

Other Capital Projects service area for Capital Projects Armory Project ($1,300,000)

Other Capital Projects service area for Capital Projects flooded property buy-outs ($2,500,000)

Other Capital Projects service area for Capital Projects for the Conservation Headquarters ($1,050,291)

Other Capital Projects service area for Capital Projects for the Conservation Shop ($856,171)

Other Capital Projects service area for Conservation Trust for construction materials ($20,000)

Other Capital Projects service area for Technology for Elections hardware purchase ($92,931)

Other Capital Projects service area for Technology for I-Voters ($14,095)

Other Capital Projects service area for Technology for departmental purchases ($41,254)

General Basic to Capital Projects for Interfund Operating Transfer Out ($10,000)

General Basic to Secondary Roads for Interfund Operating Transfer Out  ($105,000)

Capital Projects to Debt Service for Interfund Operating Transfer Out  ($3,000,000)

Expenditures and other financing uses decreased for:

Administration service area for Insurance department policy fee adjustment ($-475,938)

General Basic to Conservation Trust for Interfund Operating Transfer Out  ($965,617)

Revenues and other financing uses increased for:

Capital Projects for Intergovernmental revenue ($3,475,000)

Public Health for Intergovernmental revenue ($14,962))

Department of Human Services for Intergovernmental revenue ($84,806)

Department of Human Services for Miscellaneous revenue ($3,000)

Capital Projects from General Basic for Interfund Operating Transfer In  ($10,000)

General Basic to Secondary Roads for Interfund Operating Transfer In ($105,000)

Debt Service from Capital Projects for Interfund Operating Transfer In  ($3,000,000)

Revenues decreased for:

General Basic to Conservation Trust for Operating Transfer In ($965,617))

General Obligation Bond Proceeds revenue ($16,100,000)

      Whereas, after consideration of all comments at said hearing the Board of Supervisors has determined that it will be necessary to amend the 2009-2010 budget; and

      Whereas, the amendment does not increase taxes to be collected in the fiscal year ending June 30, 2010.

      Therefore be it resolved that the following expenditures of the fiscal year 2009-2010 county budget be amended:

EXPENDITURE INCREASES (by Service Area):

Public Safety & Legal Services increases by $1,562,423 to $31,728,361

Physical Health & Social Services increases by $93,210 to $8,404,431

County Environment & Education increases by $37,122 to $3,301,149

Roads & Transportation increases by $105,000 to $6,960,646

Government Services to Residents increases $50,000 to $2,258,433

Non-program Current increases by $3,000 to $3,000

Debt Service increases by $4,745,000 to $8,890,356

Capital Projects increases by $5,890,507 to $13,808,597

Other Financing Uses: Operating Transfers OUT increases by $2,149,383 to $27,158,778

EXPENDITURE DECREASES (by Service Area):

Administration decreases by $430,908 to $6,659,925

REVENUE (by type):

Intergovernmental increases by $3,574,768 to $26,382,299

Miscellaneous increases  by $3,000 to $653,950

General Long-Term Debt Proceeds decreases by $16,100,000 to $0

Operating Transfers IN increases by $2,149,383 to $27,158,778

Motion by Stutsman, second by Sullivan, to approve Resolution 10-29-09-B1 amending the FY 2010 Johnson County Budget.

RESOLUTION 10-29-09-B2

CHANGING DEPARTMENTAL APPROPRIATIONS

      Whereas, the Board of Supervisors has held a public hearing pursuant to section 331.434(3), Code of Iowa, to amend the fiscal year 2009-2010 County Budget; and

      Whereas, the explanation of changes is contained in Resolution 10-29-09-B1; and

      Whereas, the amendment does not increase the taxes to be collected in the fiscal year ending June 30, 2010; and

      Whereas, all comments from the public have been heard.

      Therefore be it resolved that the following department appropriations be changed as follows:

DEPARTMENT EXPENDITURES (Service Area):

Dept. 44- Capital Expenditures (Other Capital Projects service area) increases $11,425 for YTD appropriation $813,180

Dept .02- Attorney (Public Safety & Legal Services service area) increases $54,282 for YTD appropriation $1,893,256

Dept. 02- Attorney (Administration service area) increases $45,030 for YTD appropriation $731,627

Dept. 04- Public Health (Physical Health & Social Services service area) increases $14,962 for YTD appropriation $3,349,754

Dept. 08- Sheriff (Public Safety & Legal Services service area) increases $6,814 for YTD appropriation $9,930,694

Dept. 87- Recorder’s Records Management (Government Services to Residents service area) increases $50,000 for YTD appropriation $80,200

Dept. 20- General Basic Block Grants (Public Safety & Legal Services service area) increases $1,501,327 for YTD appropriation $14,720,369

Dept. 22-Insurance (Administration service area) decreases $475,938 for YTD appropriation $948,500

Dept 23- Rural Basic Block Grants (County Environment & Education service area) increases $17,851 for YTD appropriation $780,571

Dept. 24- Conservation (County Environment & Education service area) increases $19,271 for YTD appropriation $1,420,185

Dept. 25- County Farm (Non-program Current service area) increases $3,000 for YTD appropriation $3,000

Dept. 40- Technology (Capital Projects service area) increases $154,045 for YTD appropriation $806,512

Dept. 45- Department of Human Services (Physical Health & Social Services service area) increases $78,248 for YTD appropriation $1,605,752

Dept. 49- Secondary Roads (Roads and Transportation service area) increases $105,000 for YTD appropriation $6,960,646

Dept. 65- Debt Service (Debt Service service area) increases $4,320,000 for YTD appropriation $8,465,356

Dept. 82- Conservation Trust (Other Capital Projects service area) increases $20,000 for YTD appropriation $335,000

Dept. 85- Capital Projects (Capital Projects service area) increases $5,706,462 for YTD appropriation $9,053,855

Dept. 21- General Supplemental Block Grants (Debt Service service area) increases $425,000 for YTD appropriation of $425,000

General Basic to Conservation Trust (Interfund Operating Transfer Out) decreases $965,617 for a budgeted total of $100,423

EXPENDITURES AND USES:

General Basic to Capital Projects (Interfund Operating Transfer Out) increases $10,000 for a budgeted total of $4,357,393

General Basic to Secondary Roads (Interfund Operating Transfer Out) increases $105,000 for a budgeted total of $805,000

Capital Projects to Debt Service (Interfund Operating Transfer Out) increases $3,000,000 for a budgeted total of $3,000,000

DEPARTMENT REVENUES (Type):

Capital Projects (Intergovernmental revenue) increases $3,475,000 for a budgeted total of $3,475,000

Public Health (Intergovernmental revenue) increases $14,962 for a budgeted total of $1,562,969

Department of Human Services (Intergovernmental revenue) increases $84,806 for a budgeted total of $494,624

Department of Human Services (Miscellaneous revenue) increases $3,000 for a budgeted total of $43,000

Capital Projects from General Basic (Interfund Operating Transfer In) increases $10,000 for a budgeted total of $4,357,393

General Basic to Secondary Roads (Interfund Operating Transfer In ) increases $105,000 for a budgeted total of $805,000

Debt Service from Capital Projects (Interfund Operating Transfer In) increases $3,000,000 for a budgeted total of $3,000,000

General Basic to Conservation Trust (Interfund Operating Transfer In) decreases $965,617 for a budgeted total of $100,423

Central Services (General Obligation Bond Proceeds revenue) decreases $12,000,000 for a budgeted total of $0

General Supplemental Block Grant (General Obligation Bond Proceeds service area) decreases $4,100,000 for a budgeted total of $0

Motion by Harney, second by Sullivan, to approve Resolution 10-29-09-B2.

Public Hearing closed at 9:14 a.m.

RESOLUTION 10-29-09-Z1

RESOLUTION APPROVING THE SITE PLAN

JOHNSON COUNTY EXTENSION SERVICE LOT 1 OF JOHNSON COUNTY EXTENSION SERVICE SUBDIVISION

      Whereas, the owner has filed application 15919 for approval of a Site Plan of Lot 1 of Johnson County Extension Service Subdivision and

      Whereas, the County Zoning Commission, having studied said application recommends approval.

      Now, Therefore, be it Resolved by the Board of Supervisors of Johnson County, Iowa:

      That said site plan be approved.

Motion by Stutsman, second by Sullivan, to approve Resolution 10-29-09-Z1.

Motion by Harney, second by Sullivan, to approve and authorize Johnson County Ambulance Service Director Steve Spenler to purchase a 2010 Ford diesel chassis for $40,455.00 for a replacement ambulance.

Motion by Harney, second by Sullivan, to approve the Buy Local Policy.

      Adjourned to Informal meeting at 9:22 a.m.

/s/Terrence Neuzil, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Nancy Tomkovicz, Recording Secretary

These minutes were sent for publication and formal approval on November 5, 2009.