Horne handed out the correspondence from Mr. Gauthier in the University that proposed 2 budgets, one with the field investigators and one without them. He said they are approximately the same and they would like some direction, it would use more of Dr. White’s time if they don’t have the field investigators. Lehman said it is more of an impact on them and they feel they could use less valuable personnel to do some of the tasks rather than tying up the Medical Examiner. He wondered if they needed to change a contract in order to do that. Horne said he hasn’t gotten anything from Shramek as to what that might entail with personnel and the Sheriff’s Department has reservations about the new personnel also. Horne said he would like to get Mr. Gauthier and Dr. White together with the Sheriff’s Department, Ambulance Director Mike Sullivan, and members of the police departments to discuss the topic since it’s so new to the area. He said having the police departments’ input on this would be important. Horne said they aren’t in a rush. Stutsman questioned the police department’s involvement. Horne said that when he mentioned this to Sheriff Carpenter and Major Duane Lewis, they had some reservations about that in terms of it overlapping their investigations. Lehman said somebody needs to have the first say to coordinate their activities. Horne said Mr. Gauthier and Dr. White should alleviate the concerns themselves. Lehman said they need somebody to decide who is calling the shots when they’re both on the scene. Stutsman said she thought the County had all responsibility, but when the city has a need, then that’s their jurisdiction. Horne said Iowa City is the municipality that would take most of the examiner’s time. Thompson said they should add North Liberty because they would have jurisdiction if a death occurred there. Harney said there was a fine line as to whether it was a murder or homicide, or mysterious circumstances. He had questions himself as to whether these people are going to be doing the investigations. He said they shouldn’t duplicate things and he would like to hear the conversation also. Lehman gave the situation of a wrongful death in the hospital, and the Medical Examiner may be the first one there and he could raise the question where you know it’s a crime and if it’s in the community, the law enforcement would be the first on the scene. Harney said the Medical Examiner would look more closely at the younger people that have passed on and babies with SIDS and do more autopsies than they have in the past. Horne asked for the Board’s direction on the personnel. Lehman said they should look into it with 2 Supervisors. Thompson said there is a big difference in the amount of start-up expenses. Horne said he thought their number for autopsies is high. Thompson said they should go with the more standard one for the first year and hope to get the second one by the next year. She said the investigators need to be trained and certified. Horne said part of what they are requesting is a specialized vehicle. Stutsman said this would go into effect on July 1st and they are going to operate on the current budget. Thompson didn’t think they could be ready by July 1st. Horne said they weren’t really adding personnel, but overtime because they are people already employed by the County. Stutsman said they need a subcommittee to direct the Board on which way to go. Lehman said the one Horne put together is the same as last year and they have their recommendation submitted. Thompson said if they decide to go with the investigators the first year budget would be $214,000. Horne said the number for autopsies is very high. He said Dr. Bozek had been doing 19 a year and they feel they should be doing 35 to 40. Dameron had told Horne the State charges $1,000 in Des Moines but they are doing it in the Pathology Lab at a much lower expense so the number is too high. Horne said he would talk to them about that. Horne said they should take 30 off of the autopsies and go to $125,000. Thompson said there is a dramatic difference in the amount of reimbursement, because it goes from 34 to 50. She said that accounts for some of the difference. Horne said they hoped to get some savings they didn’t get from Dr. Bozek also. He said they are also adding $14,000 in revenue that was never in previous years. Horne said there is really no net change in the budget at all. Neuzil said he should contact them about reducing the amount of autopsies in the projection. Horne said they really don’t know how many there will be and they will have to see how a year of experience plays out in the County. He said they should go with $125,000 and knock 30 off of the autopsies. Horne said the $14,000 revenue is from the cremation fees that remanded back to the County now. Thompson said it went from 32 to 36 so it’s actually $18,000 now. Horne agreed. He asked the Board if they wanted Dr. White to prepare his budget in the future. Stutsman said that made sense. Horne said that would relieve the Auditors Office of preparing the budget and White can bill the time that’s used to do the budget. He said Gauthier really does the numbers and is the administrator there. Stutsman said he certainly would have input into the budget. Horne said he would get back to him after he had talked to the Board and received direction. Lehman said they were trying to base the new budget on the past and it’s subject to interpretation. Horne said White is a little different from Bozek in that he is a full time physician at the University Hospitals and they were looking for ways to minimize his time. Lehman said that would cut the cost. Horne said in the long run they would be better off with the field investigators.

Lehman said they need to review their qualifications and asked if there was a cost savings for appointing an assistant over Dr. White. Stutsman said there was. Lehman said it was an assistant Medical Examiner for Dr. White. Thompson said they are all doctors and they get the same rate. She said the field examiners would be a lot less than what a doctor gets. Horne said they prefer the investigators be County personnel. Thompson said it’s interesting that the base budget without the start-up expenses is almost the same. She thought there should be more of a savings. Thompson said that once you have a vehicle, there is more fuel, so that’s where the expenses come in. She wondered what they save then by having the field investigators, just $600. Lehman said you have to worry about turnover also. Thompson said there is the expense of the $36,000 vehicle and repairing it. Lehman said in the past the Auditor just went on past history. Deputy Auditor Joe Elder said he sat down with Mr. Bozek this year. He said he would annually get together with Mr. White also. He said they have been pretty close on spending their budget. Harney asked if he had any experience as far as paying mileage versus renting or purchasing a vehicle for this purpose. Elder said he hadn’t researched it at all, but the amounts were probably not very significant. Stutsman said she wasn’t in favor of a separate vehicle for the Medical Examiner. Thompson said the doctors would use a University vehicle and we would reimburse the University. She said if there were non-University field investigators, they would need to provide a vehicle. Horne said it was a specialized vehicle. Stutsman wondered if they could use an ambulance. Harney said they would probably want to line item that. Horne said Mike would want to break that out some how. Stutsman said Dr. Bozek used his car but she didn’t know enough about this department to know if they needed the car or not. Lehman said once you make the change, it’s hard to get rid of the vehicle after the first year. Thompson said they spent $46,600 for autopsies last year and they are asking for $65,000 next year, it was $28,000 the year before. She said it was up and down. Horne said this is a very hard one to budget for because you are using the medical professionals discretion regarding autopsies. Stutsman said the crime scenes throughout the year add to it. Thompson said the vehicle is used for all the death investigations. Neuzil asked how many visits Bozek made because if there weren’t very many, they shouldn’t need a brand new vehicle. Horne said this vehicle would have special equipment. Neuzil asked where the vehicle would be stored. Stutsman said that unless it was a vehicle that had to have special equipment like an ambulance, she couldn’t see spending the money. Neuzil recommended reimbursing mileage. Horne said he had various mileage scenarios written up. Lehman said it’s worked in the past so it should still work. Thompson said that for a $600 difference in price, she was in favor of doing it without the field investigators. Horne said the situation between the Jail and Dr. White is something all together different. He said White is being paid reimbursement for mileage through the Sheriff’s Department because it’s separate. He said Dr. White isn’t doing anything through the Jail, but the University EMS is. Thompson said it is controversial and would cause trouble. Lehman said they should get a year under their belt. Stutsman said it should go to the subcommittee to see what they think is best. Horne said this is being done in Dallas County, but Mike was going to see how it’s gone there. Thompson said they should put in the $154,000 minus whatever is taken off the autopsies, and the $9,600 for the start-up expenses. Horne asked if the Board would like Mr. Gauthier to come to a meeting to discuss it. Neuzil said it could be just a couple Supervisors meeting with him. Thompson said they should put that on an agenda. Horne said he could have Gauthier in there next Monday. Thompson said the committee should do that.

Thompson talked about the merit raises, saying that Shramek has the $40,000 in her budget. She said they have never used all of that so they could increase the amounts of the special merit raises by a certain percentage and still come within the $40,000. She said the Board should get together and talk to her about how much they want to increase that, with no change in the budget. Stutsman asked if Shramek would bring a proposal to the Board. Thompson said it could be accommodated in the $40,000, but didn’t know how much it would be. Stutsman said any change in the merit means long term changes. Thompson said in the future, they may need to increase the $40,000.

Assistant Planner Dan Swartzendruber said the biggest thing they took out was a $6,900 dollar line item in data processing which was a duplication. Planning and Zoning Administrator Rick Dvorak said one of the requests was for an office manager and they also requested a full time secretary. He said the Board had discouraged that so the re-wrote it, increasing the part time person from 24 hours to a full-time position. He said the additional cost to the budget was $13,000. Dvorak said they also dropped a copier request out of the decision package, for $5,000 and a laser printer for $1,700. Neuzil asked if they had a Secretary I half-time position right now. Dvorak said they did, and they would like to keep the classification but make it full time. He said they don’t feel the need to have 2 secretary II’s. Dvorak said the printer is also a duplication. He said they hadn’t known what the Board was giving them, and then it was decided they would give them the amount they requested at the time. He said they were now taking out the duplications like printers, copy machines, and digital cameras. Stutsman said nothing has changed from the original budget, except they took out the budget amendment items.

Dvorak said they increased one line item. Swartzendruber said it was for staff registration fees for the building inspector. He said after reviewing some classes and seminar costs, they thought it wouldn’t be enough. He said they changed it from $2,500 to $3,500. Dvorak said they hadn’t anticipated that there would be more classes. He said they were hoping to hire someone with experience, and was certified in some of the fields, but had nobody apply, so they had to train laborers and those classes are out of state. He said 2 of them are going to Colorado for a week, and that cost $1,400 which isn’t too bad. He said they checked with other building inspectors and their staff attended these meetings frequently and they are probably the best classes. He said there is nothing in Iowa to support this at this time. Thompson asked for a revenue page. Swartzendruber said they did reduce the amount of expected revenue from the building permits by about 200 or 177 as far as the re-estimation for FY02. He said their total estimated revenue should be $200,000 for the building permits alone. He said before they were at about $220,000. He said that for FY01 there was $63,400 revenue and they are predicting revenues of $240,900 which is fairly substantial. Dvorak said Swartzendruber computed the tax askings from last year to next year. Swartzendruber said it was about 80% in FY01 with tax askings, and it should be down to about 50. Neuzil asked what they wanted to spend out of the $200,000. Thompson said they get $170,000 and they are going to spend $160,000. Dvorak said they were encouraged to be conservative on the anticipated revenues. Swartzendruber said the total for just the building permits should be $160,000. Thompson said the revenues cover the expenses for the building department and they are attributing the cost of the full time secretary to the building. Assistant Planning and Zoning Administrator R.J. Moore said they added Swartzendruber to the staff on July 1st so they have added 4 professional staff members and no support staff.

Lehman asked what revenue they would get in building permits. Dvorak said they wanted to be more closely related to their expenditures. Thompson said a survey of the best and worse years, in a bad year, they would be slightly off. Neuzil wondered if they had seen any discouragement in building because of the fees. Dvorak said they have heard no complaints, but there still could be some complaints. He said they have heard good things from the public and have had inspection requests for an hourly fee. Moore said they were conservative with their estimate, then the number may turn out better. Neuzil said their request for the car was a one time cost. Dvorak said they did purchase the car from the budget amendment. He said this $10,000 is to replace a 1997 Dodge pickup truck that has 90,000 miles and is more expensive to maintain and the downtime is costly. Neuzil wondered if they’d find a used one. Dvorak said they would, and they anticipated one with 15,000 to 20,000 miles. He said they get a small Ranger or an S10 to go to sites and they’ll get about $2,000 on their trade-in and purchase a decent vehicle. Thompson said in a bad construction year, they wouldn’t take in quite enough to support the department. She said in a bad year, every other department suffers also. Stutsman said she had talked to a builder and he is booked solid all year.

Horne asked Swartzendruber if he had worked with Joe Raso and what it pertained to. Lehman said if they were going to be paying them money, they need to get something for it. He said the Board needs to let Raso know what they want and they would need Planning and Zoning to help out with that. Moore said he could help them out with the economic development planning that they are in the process of and they are picking up again soon. He said Raso could help if the Board has them sit down again with the City of Iowa City about the Herbert Hoover interchange and create a development plan there. Lehman said he may be the liaison they need between the two departments. Dvorak said Marty Kelly had never been in contact with him and since Raso’s been there, he’s made contact two or three times. He said Raso was interested in working with the staff. Stutsman said if they are not getting $20,000 worth using ICAD, it’s not a good use of the County’s dollars. Dvorak said it’s the Board’s decision whether to use them or not, but they are more cooperative lately. Moore said if they continue the Land Use Plan implementation, the only growth areas are the villages. He said they need to do planning in that and have them develop like they want, and Raso could assist in that. Lehman said they are not talking about eliminating that fund. Dvorak said they really haven’t pushed the issue in the past, but Neuzil and Lehman are going to help now and they have the people to sit down and get something done with ICAD. Stutsman said they should at least be considered as a player, and mentioned the newspaper article where Johnson County wasn’t mentioned. Swartzendruber said they could meet at any time. Lehman said they should do it soon because Raso is very active and working fast. Dvorak said as soon as the Board was done with the budget, they would actively work on it. Stutsman said she’s ready to start the economic development now. Lehman said they were talking to Iowa City about the fringe area, and they need to have a plan in doing that. Neuzil said this is the time to do the economic development. Stutsman said they were never included in the North Corridor discussions. She said they should let them know when the annex is in. Moore said the staff has been doing some work on the economic development planning, and the Board should tell them when they are ready to start their involvement. Neuzil thought they should start in February. Lehman asked for any other questions.

Horne said they were revisiting the Physical Plant budget again, Department 17. He said there is not a new budget yet, and that’s what he wants to discuss. Lehman asked Horne for a recommendation. Thompson said he had worked on the re-estimations and she was concerned that this year’s budget was $17,000 in arrears. She said they will need an amendment at the end of the year. She said there are no line items for the big repairs that Langenberg had been talking about. Thompson said there is $12,000 for minor equipment at the jail. Stutsman thought that was in capital expenditures. Thompson said it was unexpected and they had budgeted $4,000 and they spent $16,500. Lehman said there was $6,000 for maintenance supplies. Thompson said that was also at the Jail, and that had to do with having more people there. She said he had decreased some line items, and they increased the snow removal fees. Thompson said they didn’t have enough money in for grounds maintenance at the Courthouse. She said the budget for the next year has the same problem in that it’s based on the FY01 budget, with not much extra next year in the same line item that has the $12,000 this year. Stutsman asked if it needed to be reworked. Thompson said the thing that broke at the Jail this year probably won’t break next year, but there will probably be something. She said they have no history on what’s been averaged over 5 years or so. Horne asked if they wanted to put gasoline, fuels, and electricity a little higher. Lehman said the utilities go through contracts. Horne said that was set, but mentioned the gasoline for vehicles. Thompson said they just drive out to DHS or Secondary Roads and it wasn’t that big of an expense. Horne said the electricity does go through there on a contract, but the natural gas does not have a contract. Thompson said he had increased that by 5%. Horne said he had put a little extra in for the Jail and Administration Building, but nothing for the Courthouse. Thompson said the Courthouse was interesting from the history. She said to understand the numbers, they need to add all 3 buildings together and it comes out right. Horne said he’d find out if they had separate statements for each building. He said he’d work on the budget a little bit. He said he didn’t know what was going on with the Facilities Manager yet.

Lehman said he and Thompson had talked to an out-sourcing company and would do the same as the manager now, but they would use their resources for trouble-shooting. He said they also want a $200 analysis before they would go any further. Stutsman asked if they should put that on as an agenda item. Thompson said it’s part of the budget. Lehman said they need to discuss it. Horne asked the Board would like him to budget for a Facilities Manager position as they are currently doing. The Board said he should. Neuzil said if you break down the 3 parts of the salary, it’s in the range of what’s being advertised. Lehman said there would be a little savings if a new person comes in. Stutsman said they aren’t paying for an interim person because Dvorak said his department would be a point person. Neuzil said that amount would go down a little bit. Lehman said the new person might be at full salary by July 1st, or shortly after so they need to pencil that in. Stutsman said they should just put the full amount in the budget because they can always lower the budget. Thompson said Scheer had projected a 3.4% increase. Lehman said they would have to go in and re-estimate it as a baseline. Thompson said the re-estimate has the long time items in there like the $12,000. She said they can’t predict what’s going to break next year so she thought they should go ahead with the $281,000. Lehman said they want to be a little on the upside. Thompson said it takes in no revenue so they don’t have to worry about that. She said Scheer had some items in capital projects and savings for a truck. She asked Horne to look into the capital expenditures worksheet for the Physical Plant to see if there was an amount to save for this year. Horne said it was $4,000. Lehman agreed. Thompson said that was the amount they needed to save every year to replace 2 vehicles, or one every 8 years.

Horne said they don’t have the budget for 44 yet because it takes the longest to complete and it’s on the schedule for next Monday morning, along with technology. Stutsman asked about 30, capital projects. Horne said capital projects is 85 and capital expenditures is 44. Thompson said there is no 30. Thompson said they need to go over Central Services also on Monday morning. Stutsman said they needed to do the Board of Supervisors also. Horne said that one was taking him a while. Horne asked if he should just leave the Physical Plant budget alone. Lehman said they are looking at $281,000 but if there are any major problems like electricity or fuel, he should change them. Horne said he would get back to them on Monday. Thompson said there is a lot of variety in the bills that doesn’t make since unless it was a budget plan with small payments to make up for the 6th month. Lehman said that meter readers might not have gotten there on a regular schedule. Neuzil said he has been asked about the impact of fuel prices on taxpayers budgets. Thompson said it is a contract with the utility company, so the increase is restricted to one percent a year. Horne said it is a graded schedule. Neuzil said gas and postage seem to be the big increases. Neuzil asked if they inform people to make sure they are using certain tips to keep the costs down. Thompson said the County has done a lot of energy saving features like automatic lights in the bathroom.

Horne said this is the re-submitted budget. Stutsman thought SEATS Director Lisa Dewey would need to come back in to explain it. Thompson said it’s still an 11% increase, so while it’s different in the dollars, it still has the same bottom line. She said the revenues went down from 21% to 18%, or $968,000 to $951,000. Horne said those were the contracts influencing the changes. Thompson wondered if the number for Systems transportation was accurate. Horne said Dewey wasn’t even sure if they needed to have that service provided. Lehman said that was a big increase. Stutsman said that was something she was going to talk to Systems about. Thompson said she was concerned they might get the service from the bus system and they wouldn’t have that revenue. Horne said he’d add up the Iowa City Transportation Grant again because there was a decimal point in it. Stutsman said the Iowa City contract should be more. Thompson wondered if they would be willing to re-negotiate those contracts because she thought the revenues were not quite right. Stutsman said Dewey was estimating the revenues and has the numbers this time to show what the service is actually costing. Thompson said she didn’t see any other reason to have Dewey come in again. Lehman said that Systems was a big chunk of revenue. Stutsman said Dewey was reflecting what the costs are. Lehman said it was quite a change. Stutsman asked Horne what the money flow was with the Systems contract. She wondered if MH/MR/DD department pays that. Horne said he’d check on that. Thompson said he needed to ask Sweet which houses the SEATS people come from, and how their bills are paid whether it’s waiver or HCVS or something the County pays directly. Horne said Systems has some of their own vehicles. Stutsman said this is more of a subscription ride for rides to work, and they use the vans for doctors appointments and items like that. Thompson asked if the people were coming from the apartments or the group homes. Stutsman thought they were both. Horne thought they were from the group homes. Thompson said the people from the apartments should be able to make their own arrangements, and they should qualify for the ride as a regular rider. She said the people in the group homes are so disabled that staff have to do that for them. Stutsman thought the apartment people should ride regular transit. Thompson said if they were in a wheelchair, but of normal intelligence, they would be eligible for SEATS without anyone paying extra. Horne said he’d get clarification on that. Neuzil said if it’s pretty complex, he should have Dewey come in.

Lehman said Dewey had asked for $30,000 to put aside for SEATS facilities and wondered if the Space Needs Committee had any discussion on that. Thompson said she didn’t get the budget in on time, so she’s not inclined to give them the decision package. Lehman said he agreed with that, but if they penalize them, they are penalizing themselves. Thompson said that Federal might pay the whole thing anyway. Thompson asked for a capital expenditure of $30,000 to save up for the building to be built in 5 years. She said Dewey got $100,000 last year to move to rented space in Coralville. Lehman said that in terms of future expenditures, she is requesting $30,000. Thompson said if they have money saved for that, the Fed’s aren’t going to give them money. Stutsman said they didn’t spell out any consequences for the department heads for not getting their budgets in on time. She didn’t think they could deny them on that even though they knew about the deadline. She said they have never penalized before for missing the deadlines. She said they need a policy and implement it next year. Harney said the easy way to do that is to tell them they will use last year’s budget. Stutsman said that was fine, but they need to give the department heads fair warning. Lehman said if they have to do a budget amendment, they need to take care of that before they run into trouble. Stutsman said that’s what the Board has tried to move towards with budget amendments, to use them for unforeseen expenses. Neuzil thought that should be part of the evaluations also. Thompson said she could see a difference between the departments that tried to work with the Board, and the departments that just blew it off. Stutsman said they need to be consistent across the Board. Horne said they would discuss the building expenditure for SEATS when they get to the capital budget next week. Thompson said they usually put in an amount for capital and they make a budget for that before it goes to the public hearing. Horne said they have Central Technology, Central Services, and capital expenditures on for next Monday. He said Jean would be there for that and it would last all day Monday. Stutsman said they would start deliberating then.

Thompson asked about the requests for capital projects and the new definition. She said the Ambulance Department is requesting to save up for an expense for a classroom, and the total project amount is only $4,000. She asked if that should just be in their budget. She said there is no way for them to save up in their budgets, therefore it would have to be done in the capital projects. Stutsman said that’s how it’s supposed to be. Thompson asked if it was necessary to save up for something that only costs $4,000 all together. Neuzil thought that should come out of their budget. Stutsman said if they put it in their budget and Sullivan decided he really didn’t need that, he could spend it somewhere else. Thompson asked if the same thing would happen if it was in the capital expenditures budget. Stutsman said it would have to be transferred into their budget. She thought it is just the Board’s way of tracking the funds so they know what is budgeted is spent. She said there is flexibility in line items and most cases are true to form, but there have been times they have spent the money in other places. Thompson said that in the capital expenditure budget, they have a phone system that’s $14,000. She wondered if the $4,000 expense could be in there. Stutsman said there is no carryover in capital projects and the money has to be spent during that fiscal year. She said if it’s in their budget and it’s not spent, it goes back to the general fund. Thompson said they have a $14,000 interest amount on that, and it’s in capital expenditures so they must let it carryover. Stutsman said they do in capital projects. Thompson said there is one in capital expenditures also. Horne said that was possible with the large capital expenditures that go over a series of years that never leaves and cited the example of vehicles. Stutsman said there has been a lot of confusion over capital expenditures and projects and the Board has never been clear about it. She said she wouldn’t mind having a capital projects budget and forgetting about capital expenditures. She said they could just do a transfer when a department is ready to spend the money. Horne said they were set up to avoid large spikes in operating expenses year to year. He said capital expenditures are like capital inventory as opposed to space inventory. He said capital projects is more like space infrastructure where the other is trucks or hard assets like lawnmowers. Thompson asked him where he would put the classroom expense and the Health Department parking lot. She said those are the 2 in capital projects that don’t meet the definition. Horne said the parking lot is a maintenance function. Thompson asked if he should move it to Physical Plant and it will make a spike in the budget. Stutsman said it would for one year and after that, they would know about those expenses. She said by transferring the money to a specific department, it gives a more accurate reflection of what the costs are in that department. Thompson said that’s important in a department like DHS where they get reimbursed for part of their expenses. Horne said they pulled the technology out already so they have found a totally true view of the department’s costs. Thompson said that’s something they need to talk to DMG Maximum about. Stutsman said they should keep those smaller expenses in the department budget because it gives a more accurate reflection of the costs in that department. Stutsman said capital expenditures would include things like carpet. Horne said it would be a depreciable asset. Stutsman said the department couldn’t access those dollars until they are transferred from capital expenditures to their department. Thompson said the carpet and the parking lot were in the same category. She said she wasn’t arguing either way, but it just doesn’t fit the description of capital projects. She said they should either move it or revise the definition to include a small project. Horne said they should leave it in Sullivan’s budget because it’s too small for capital projects. Thompson said we would budget for them, and tell the departments to budget for them in capital expenditures and during that year the money would be moved to their accounts. Stutsman said they are doing that now when they do budget amendments. Horne said they authorize and budget them to be spent. Thompson said they aren’t consistent, even from capital projects. Stutsman said they need to agree on a system. Horne said it could be a dollar unit or space. Harney said if it is a capital project line item, it should be under capital projects and whatever department it is, they spend it towards the particular item it’s listed for, otherwise it’s not spent. Stutsman said that’s how it’s spent now and that’s what they’ve done. She said the departments can save from year to year for a future project because the money goes back into the general fund. Stutsman said it allows for a flat budget rather than a budget amendment. She said it allows departments to plan better for future expenses. She asked Horne to lay out a process or procedure to discuss with the Board in the future. She said the Board can change the whole process.

Horne said the evaluations need to reflect those that did their jobs on time. Harney said that was fine if they are personnel, but it’s the elected officials are the ones that haven’t gotten their budgets in. Thompson said that wasn’t true, because SEATS was late. Neuzil said he was still confused about the $100,000 expenditure of SEATS. Thompson said that was the difference between their old rent and the new rent for the rest of the fiscal year, and what it cost to move their stuff. She said it was a brand new building so there were build out expenses. Neuzil asked about the money he was saving up for FY07. Thompson said the $100,000 will be gone at the end of this year, so the $30,000 will be the first installment of saving up for the building in FY07. Harney said she originally said $30,000 a year for 6 years if they built on County property. Lehman said she’s been told there won’t be any Federal funds for a building for at least 6 years, so that’s where the figure came from. Thompson wondered what a building like that would cost. Stutsman thought it was a million. Horne said it was $720,000. Thompson thought it would be like the Secondary Roads building where part is insulated and part isn’t. The other Board members thought it was all insulated. Horne said that would be a discussion for another day as to what direction the Board of Supervisors want to go with the future of SEATS. Harney said there was a 7 year contract right now. Lehman said she had a 5 year with an option for the 6th. Horne said a lot of things could happen by then with the Armory. Thompson said her suggestion for being at Secondary Roads is they have the shop up there that she could share. Lehman said it would all boil down to priorities and how they want to affect the taxpayers. Lehman reminded the Board they are meeting all day Monday starting at 9:00. Horne mentioned they were also scheduled all day next Wednesday.

Adjourned at 4:25 p.m.

/s/Attest: Tom Slockett, Auditor

By Casie Parkins, Recording Secretary