Horne stated he called the City of Iowa City and Deb Mansfield has been promising a number for the Senior Center and for the Library but she hasn’t provided those yet. Thompson said the Senior Center contract says they have to get it in by January 31st. She said last year they went through the new staff requests first and that made it easier when they got to the budget packages because they could just throw the ones out where they didn’t approve the staff. She said they can then look at the staff as a group rather than one by one. Thompson said they need to cut the remaining requests in half in order to come out with a reasonable number. She said $2,000,000 has to go. She said there is not much in the budget that is big numbers so they need to cut a lot of small items. Thompson said they should determine what is most important first. She said the decision package pages have a lot more questions for new personnel than for other items, which has led to fewer requests for new employees. Stutsman thought that would be a good way to start, with priorities. She said her priorities are with the Jail and they need to staff the Jail for safety reasons. She stated they should include the two full-time deputies. Thompson said there should be four in there. Horne said that doesn’t include what was asked for in the budget amendment. Thompson said it was in the decision package one. She said it should have an additional $792,498 for the first four he asked for not granted in the budget amendment. Stutsman said the Sheriff should have full staffing in the Jail around the clock with a supervisor on every shift. Thompson said that would be 4 with leave time figured in. Horne said he was going on the two that were in decision package two. Thompson said there would be six total because the Sheriff asked for four now and two more in July. She said the four that aren’t on the sheet would cost about $800,000, then said that dollar amount must be the whole budget amendment. Horne thought the $211,000 for four would be right. Stutsman said that in the budget amendment he said four new deputies plus equipment and training was $98,838. Thompson said they should double that for a whole year. Stutsman said there was also a control center operator for $16,953. Lehman said they have nothing in the tax askings for the Sheriff, so they need to add over $200,000. Neuzil said they should just add the $211,582 for the four deputies and that would be the only thing. Harney said he got a return telephone call from the Fed’s but he missed it due to a meeting. He said he was checking to see if there were any Federal dollars available to help support this. He didn’t know if it was just road deputies, or if they would give money for the Jail also. Neuzil said the Sheriff needs full-time deputy status in order to be in the Jail. Harney said they have to be trained so by the time you figure in those costs, you’re better off with the full-time. He said it is totally different training for the Jail and for road deputies. Thompson said patrol does backup for the Jail. Neuzil said his point was whether there was a different level of deputy. Harney said it’s the same pay, but totally different training. Neuzil said that because either position is a deputy, they should be able to get federal money. Thompson said sometimes you can only get Federal money for law enforcement purposes and not for Jail purposes. Stutsman said the City got money for street patrol. Thompson asked if they should tell Sheriff Carpenter that he has to use Federal money because he hasn’t done that in the past. Stutsman said they shouldn’t give him all of the requests, but she just wanted to appropriately staff the Jail. Thompson said they should do the four and not the other two. Neuzil said they could encourage him to seek additional Federal help. Harney said they need to make a commitment to get Federal money and the Board of Supervisors needs to commit to picking those deputies up down the road. Neuzil said they would have to anyway. Harney said they don’t know how much money is there because it’s a jail deputy instead of a road deputy. He said if they don’t put something aside for that they are short-changed because it’s out of their control. He stated if it is there, they should certainly try to get some of those funds. The Board decided to leave the four in and not do the other two. Neuzil said that as a Board it’s a pretty bold statement with the four and putting them in the Jail. He said they are sharing with the community that they want to save the facility and it’s a strong message. Lehman asked if that carried any equipment. Horne said the training was in that figure. The Board decided to keep the four deputies for $211,582 plus $20,000 for training.

Lehman moved on down the list to the Ambulance Department and their two part-time paramedics. Stutsman said they have to cut somewhere and she wasn’t supportive of either one of them. She said that was to provide coverage out at Coralville. Lehman said it was 2 part-time, or .6 full-time to provide EMS coverage to cover identified peak demand periods during the week. Stutsman said if they pass on it, they can always come back and they usually have a preliminary run through. Neuzil said they pay time and a half right now when people are on call. Thompson said they could give him permission to use his overtime money to hire someone. Neuzil said he hasn’t heard any complaints from employees about having to be on call. Thompson said there have been comments about reaction time. Stutsman said he’s well within reason on reaction time for any part of the County. She said there was one time in an ice storm that the ambulance couldn’t get from Lone Tree to Iowa City, so those were extenuating circumstances. Lehman stated there was a tentative no on both of the positions.

Lehman moved on to the Attorney. Thompson said they should pass on that, because they got one last year. Stutsman agreed.

The next item was the Mapping/GIS deputy. Stutsman stated since they were in the process of hiring the GIS Coordinator, they should wait on that until they have a better sense of where they are at. Lehman stated it would take a while for the Coordinator to get the program going. Harney asked if they have enough help to carry through what they may need to get it set up without the individual. Thompson said they should and if they really need the person, it’s possible to get it out of the GIS money. Neuzil said they didn’t know where the $150,000 not in salary was going anyway. Stutsman said this was in the Auditors Office. Thompson said they have a precedent of using some GIS money for staff. She said if they get the polygons closed, some of their work may be made easier. Stutsman said they should wait and see. The Board agreed.

Lehman moved on to the Health Department. Thompson asked if the information specialist was a revenue neutral position. Horne said this was a public relations position. Neuzil said they couldn’t afford that. Thompson said when they came in they talked about it as part of their overall plan. Stutsman said she would like to wait until they get their new director in place. The Board decided to pass on that one.

Lehman stated Human Resources was looking for a permanent part-time position. Stutsman said she was supportive of the position. She thought it was a very busy office and it continues to have a huge workload. Neuzil wondered if Jen Feldmann was full-time right now and was told she was. Thompson said they did get a new person last year. Stutsman said it was upgrading Feldmann’s position also. Horne said part of it was re-organization and part of it is upgrading Jen Feldman’s position. Stutsman said the part-time would be more clerical. Horne said they would do away with their summer intern. Neuzil asked if they had room for the person. Horne said they would if the remodeling was done. Thompson said it should be done by summer. The Board agreed they would tentatively OK this one.

Thompson stated they deleted the next two Sheriff personnel. Neuzil stated they deleted those because they were already in the other budget. Harney said that was to give him the four for the Jail.

Lehman stated the Recorder had a Clerk I and a Clerk II. Thompson said that was to re-organize the office and upgrade some people. Horne stated the net cost was listed on the sheet for each position. Neuzil thought that was pretty reasonable. Horne said the Recorder was going to lengthen some hours in the office. He thought she wanted to hire another full-time person. Stutsman thought they were going to bring in another deputy. She thought they should skip that before they made any decision. Thompson said when she did the budget presentation, she had wanted one Account Clerk II for 40 hours a week, which was reclassified from Clerk II. Horne thought she had an open slot right now. Lehman said the Clerk II was vacant, it would combine two into one and save on benefits, one person instead of two. Thompson said it looks like it saves $1,000 and it didn’t add anything to the budget. The Board agreed they didn’t need either one of those.

Lehman stated the Treasurer wanted to eliminate the Clerk I. The Board agreed to that.

Horne, in looking at Planning and Zoning, stated they have changed this from an office manager to upgrading one of their people to full-time. He said they weren’t sure they could do that because the person they wanted full-time didn’t want to go to full-time. Stutsman said they should revisit with them to see what their plans are. She wondered how important the person was if they could change that between when they put in their budget and now, how needed is the position? Thompson said it does make sense that adding three full-time people to their staff plus the paperwork for the Building Code is going to increase the amount of clerical time they need. She said they adjusted their revenues to cover that so it was a revenue neutral position. Stutsman said it was in Planning and Zoning, not the Building Department. Thompson said it was to cover work created by the Building Code. Horne said Planning and Zoning Director Rick Dvorak doesn’t break down the time of his people. Thompson said it was a half-time Secretary I going to a full-time Secretary I. Stutsman said she had a $13,000 increase written down. Horne didn’t know how certain that number was. Stutsman said they should come back in and explain exactly what they have in mind. She said they have a difficult time filling a part-time position. Thompson said as long as it’s budget neutral and they plan increased revenues, she would leave it in there as the correct amount. Lehman had a note saying that Building Inspectors I and II would help with office filing, etc, for cross-training.

MH/DD was discussed next. Lehman stated it was a request for a Quality Assurance Specialist and a Data Technician. Thompson asked if one was Lou’s position. Stutsman stated it was the Quality Assurance Specialist. Horne thought that was going to the Medicare reviewer. Stutsman thought MH/DD Coordinator Elaine Sweet was thinking of doing some reorganization. She said the Quality Assurance Specialist was Cleo’s position and that position is paying for itself. Stutsman stated she really follows through on the Medicaid billing. Thompson said they have already approved Lou’s. Lehman stated Lou’s was a $12,000 increase over what the job description was. Stutsman said it was basically changing the job description and upgrading that position to reflect accurately what she’s doing. The Board agreed they were OK with both of those items for the time being.

Lehman moved on to Assistant County Engineer. Thompson said they asked for it last year and they didn’t get it and this year it was the Engineer’s first priority. Stutsman said last year they asked for it because Supervisor Jonathan Jordahl asked why they didn’t have another engineer. Neuzil said they are obviously saying they need the person because there are so many road projects and the question is are we being too aggressive on road projects. Stutsman said that was an alternative, to back off those projects. Neuzil mentioned things like chip seal roads, and their elimination. He thought they didn’t need to be re-paving all the chip seal roads because they were in good condition. Horne thought Jinyeene Neumann is close to being an engineer. Thompson said they would lose Neumann. Stutsman said she hesitates to get into reclassifications or job changes just for a particular individual. She said they would like to keep Jeanine, but these are long term impacts for a particular situation. She said if they really do need an additional engineer, they should do it because that’s the direction the Board of Supervisors wants to go. Thompson said they were doing two things in speeding up the rate of work for them with new roads, but they are also changing the process with which they do the Five Year Road Plan. She said they are adding a lot of public scrutiny so they have to spend time redoing the charts and doing work several times. She stated the work they can’t do is contracted out, which is expensive. Horne stated they have GASB 34 looming in the horizon also and they would have to have someone who can go out and accurately appraise infrastructure. Stutsman said this does come out of the Rural Basic side of the budget where they aren’t near their limit on that. Thompson said she’d give them this one and not the road maintenance person since they got one last year. Stutsman said she would give them the road maintenance person and not the engineer. Neuzil thought they were being too aggressive on certain road projects. He said they need to decide if they want to continue to update roads and get rid of chip seal and things like that. Lehman said there was a lot of money out there that doesn’t have to come directly out of their pockets. He said they need the engineer for the Farm to Market roads. Harney said a lot of roads are badly in need of repair. Thompson said they keep approving zonings and putting traffic on them. Neuzil said he was talking about the particular five-year projects. He said one of the biggest problems is that County Engineer Mike Gardner has the engineer certification but he’s the administrator. Thompson said she was worried they would lose Assistant Engineer Al Miller because he’s working too many hours. Stutsman said the solution to that is backing off some of the projects. She said if they hire another engineer, they need to continue to be aggressive. She said her reason for supporting the maintenance personnel is Secondary Roads is a department with lots of people who have been there a long time and are up to five weeks of vacation. She said they either hire another person to help with that vacation or you pay overtime. She stated the one they got last year wasn’t enough. Neuzil asked what the priority was for the road maintenance person. Thompson said it was to keep the routes covered. Lehman said this person would be assigned primarily to the Roadside Vegetation Manager, but would fill in as needed to perform other roadside management. Stutsman said in the summer people want to take vacations. Recording Secretary Casie Parkins stated it was the Sheriff’s Office that has the five weeks of vacation and in Secondary Roads last negotiation they did request it. Thompson said they probably won’t give them both. A majority of the Board decided to keep the Engineer and take out the Road Maintenance person. Neuzil stated they would have a lot more roads to build then.

Lehman moved on to Senior Dining and the Food Services Supervisor. Thompson said the Director was deleting one position and this person wouldn’t make $18,900. She said it would be more next year. Stutsman wondered if Heritage would pay anything towards the person. Thompson said Heritage would probably give Johnson County a 3% personnel increase but no new position and the same money they got for food last year, and about the same on the other items. She said they would basically get the same budget as last year and anything else they put in, the County will pay for. She stated they were paying 15 cents for every meal, which is in decision package two, at 100,000 meals times 15 cents per meal. She said Heritage wouldn’t give more money for raw food because they say Johnson County spends too much and other people produce better meals for less cost. Stutsman stated there is a lot of food there. Thompson said it was around 700 or 800 calories. Stutsman wondered if they needed to be giving that much food. Thompson said a lot of them take it home. Neuzil wondered what it would cost if they reorganized. Thompson said it used to be a program that was just Federal money and the County keeps putting more and more money into it. She said they gave $3,000 two years ago and $14,000 was asked for the year after. Neuzil said if they gave additional money last year, what budget were they going from? Thompson stated the Board turns in a proposal in December and they find out how much money they get. She said they got a budget increase this year, but none for Senior Dining. Neuzil wondered if it was a proposal from the old number or from the number after they gave them money. He stated the County makes up the shortfall. Thompson said two years ago they budgeted $14,000 and spent about $3,000 because they spend the County money last. She said last year it was about $20,000 and this year it is $30,000, so it’s going up very fast. Neuzil wondered if it was the Board’s role to do that or not. Stutsman said that’s a policy decision the Board needs to make. Thompson said it was probably 100 people that eat at the lunches and another 100 that get home delivered meals. She said Heritage tells them that in Cedar Rapids they have twice the population and they have 10 times the number of waiver meals than Johnson County does. She said waiver meals bring in a lot more money and they are a separate program which covers a lot of meals. She stated that waiver meals were Federal Title XIX. Stutsman said she was wondering why they continue to put more and more dollars into the program with less and less return. She said it was an important program, but is to the point of not wanting to subsidize it any more. She couldn’t blame Heritage if the County is willing to step up to the plate. Thompson stated they told the Senior Dining director to have someone there to run the kitchen when he was gone. Neuzil said he was supportive of efforts in the past of supplementing it. He said they need to decide now and to let them know if they will continue that. Lehman asked who decides how to lower the cost of the meals, if it was the Nutrition Committee. Thompson said if they serve more meals than were budgeted for, they get money from Heritage who will get the money from USDA.

Stutsman said the Board needs to decide on a total amount they give them and make them live within their budget. She said she would approve giving the program $30,000 and they can do what they want. Neuzil agreed on that amount. Thompson said they have extra money in their funds through trust funds. She said the Board would have to give them permission to use that money. Thompson said they should cover the raw food costs by the extra donations they are taking in. Harney wondered if it would affect the number of meals being served. Stutsman said it will force them to make some management decisions. Thompson said if they can stay in the budget they give them the Board doesn’t care if they reorganize. Thompson said one thing Cedar Rapids does to save money is to buy food from one source to get volume discounts, and we buy from several providers, which is time consuming, and doesn’t lead to great prices. Harney said the Nutrition Board should step up to the plate and take charge. Lehman wondered if they should lower the $30,000. Thompson thought they should give the employees comparable raises to other county employees regardless of what they get from Heritage, which will eat up some of the $30,000. Thompson said they need to cover an adequate raise for the employees and $30,000 should cover it. Neuzil didn’t think $30,000 was sending the message. Stutsman stated they had a 1% increase in meals and an 8% increase in their budget. Thompson said they have held all the other human services to 4 or 5%. She said they can’t continually give this group 10% and everybody else a smaller amount. She said they should use the $30,000. The Board agreed on that amount. Thompson said they shouldn’t approve the $18,000. The Board agreed to that.

Horne stated they have $131,263 new requests. Thompson stated they had more than that because the Sheriff was $211,580. Horne said they should add that on. He asked if they included the part-time prosecutor. The Board said no, and Horne stated it would be less than $131,000 then. Thompson stated it’s a total of $371,389. Stutsman asked if any of the positions had technology with them. Horne said they did. Thompson said they deleted decision package two on the Sheriff, which was $101,000. Horne said that was part of the package. Thompson asked what Elder’s total was on Nutrition. Elder stated they were replacing all the decision packages with one amount of $30,000. Thompson said when they did the budget last year they didn’t put in the extra money they were going to give them. She stated they had $403,000 in their budget from Heritage. She said their re-estimate is $434,000 so if they add to that, it would be $431,711. Lehman stated they were looking at a reduction of $1,431. He stated they would reduce the budget by $1,431. Neuzil stated instead of $31,431, they are going to make it $30,000. Thompson said the FY02 number would be $433,280 if they add $30,000 to their current budget. Neuzil said that was a 7% increase. Thompson said this year’s budget line only shows the Heritage money, and not all of the money. Neuzil said they are reimbursed a lot of that, except for $30,000. Thompson said they did project at $32,000 increase in revenue next year to help cover expenses. She said they have to give the money that people pay for the meal back to Heritage and it is hundreds of thousands of dollars. She said at the point at which they could tell Heritage to give them the USDA pass through, the revenues would make up the difference, then they could get out of the contract with Heritage. She said the cost per meal is $3.80 and they are only asking full pay people to pay $3.50 because Heritage hasn’t approved that. Neuzil said that people coming off the street that don’t mind paying it should just pay it. Stutsman said people would be willing to pay if they knew the cost of the meal. Thompson said they are picking more donations. Lehman wondered who promotes the waivers. He stated if you go to Lake Ridge, how they were expected to go out there and increase that. Thompson said there was a meeting with the people from Elderly Services that do this and the question she has is why does Linn County have such a high proportion getting Elderly Waiver meals and most of our people are getting day programming or a home visit which is very expensive. She said you can only get so much money on waiver so if you use it going to Pathways, you don’t have money to buy a meal. She thought they could find people earlier that are eligible and get them on the meals and they wouldn’t have to go to Pathways. Thompson stated Johnson County has less of a percentage of elderly poor than Linn County does, but they shouldn’t have 10 times as many meals as Johnson County. She said they might want to talk to the new Elderly Services Director for a better answer.

Neuzil wondered who adjusts the Technology budgets. Horne said they’d have to go back and review the personnel decisions to make the corresponding changes in the technology budget for requests that dealt with new personnel. Neuzil wondered if they eventually get updated budget sheets. Thompson said eventually it comes out in the budget on the green and white pages. Stutsman stated they used to have a running update every day of what was in and what was out. She said that was very helpful. Neuzil said something keeping up-to-date with the little line items would be good. Lehman said separating out who was approved and who wasn’t would be good. Horne said he could do that. Stutsman asked if Horne had a copy of what Kim Benge used to put together as a spreadsheet. Horne said he made a spreadsheet with a running total that was for an overhead. He asked if they wanted it totaled by department. Stutsman said it was not every line item, but especially in the new requests, so they know what they had approved. Horne summarized that they wanted a list by department running down with the total for requests. He said he’d have something together for Wednesday. Neuzil said he knew he was going to be getting calls and he’d need something to refer to.

Lehman said they need to look at Technology other than associated with personnel. Thompson said Schultz was going to bring it back. Thompson said they should start with Ambulance and look at the decision packages and throw them out one at a time. She said the budget package is designed so that in FY02 budget, they include the routine increases in their budget. She said the decision packages should be a package so they can delete all of it. Thompson continued using decision package threes as a group and said in the general fund it only comes out to $14,000 and they could delete all of it. She said when they get to decision package one, some department heads still put items in there that should have been in the FY02 budget column, so they’d have to fool around with it. Lehman said Ambulance had a total increase in expenditures of $197,000. Thompson said their personnel cost was going to be about $60,000 for raises, so they need to add that on. She said they didn’t do any FY02 budget, so the decision package one includes all of their routine expenses. She said they need to talk to him again. Stutsman said he actually stayed within the budget, but was just making adjustments to line items in it. Thompson said he added $54,000. Neuzil said he had a 3.4 increase but didn’t include what could be increases in personnel. Thompson said on the bottom of the page it shows the non-personnel sub-total is $20,085 which is mostly things that should have gone on the FY02 budget line. She said the personnel sub-total is $37,137. She said, if they take decision package one and subtract the $37,137, it’s about what it should be. She said there wasn’t a decision package two or three. Stutsman said the vehicles are in capital expenditures. Neuzil said there was a $1,000 increase in stationery and forms. Horne said that was due to a change in Medicare forms. Neuzil said he had $34,000 for technology. Stutsman said they never save money in technology. Thompson said his increase would be in the 3 1/2 to 4% range. She said there was a $15,000 increase in revenue. She said on decision package one, she changed it from $54,046 to $16,909, which includes all the non-personnel items. Neuzil wondered when they found out about salaries. Horne said they have some of them now. Lehman said the union increases are one of the last things they decide. Thompson stated the $59,994 is payroll adjustment. Thompson asked if Ambulance had a two-year contract or if they were doing it now. Parkins said she wasn’t sure, but she might be able to find that before they adjourn. Stutsman said they were doing the Admin Unit and Secondary Roads. Parkins agreed. Thompson thought they had a two-year contract. She said the management raise was probably not included in the $59,994. She said they decide that later on. Stutsman said they usually make them the same as elected officials, but that is to be decided.

The Board moved on to the County Attorney. Stutsman stated they didn’t give him the staff person. Thompson said the decision package one was the phone system. Lehman said it was $17,757. Stutsman stated decision package one was just $5,000 or so to replace the photocopier. Thompson said that would be in capital expenditures. Stutsman said they should approve that, because they are saving for one. Lehman said the $17,757 was for the phone and the $5,000 this year and the $5,000 for last year would give him a $27,212 decision package one increase. Thompson said that was the staff person plus $5,000, so they deleted $22,212 and $5,000 is left in there. She said decision package two is the phone. Neuzil asked if they were going to give them some of decision package 2. Thompson said it is the new phone system for $17,000. She said a couple years ago when they were doing the plan, the Board of Supervisors was about $15,000. She said it was a different phone company because White didn’t want their phone company. She said they don’t have voice mail. Stutsman said she was disappointed that he didn’t do this when they were doing the others. Thompson said they had 9 or 10 thousand left over that they could have put towards it and it went back to the general fund. Neuzil wondered if he could plan that out over two years or if it needs to be done in FY02. Thompson said he didn’t request any of that over time. Thompson said they could put $10,000 in to save up. Lehman thought they could put $10,000 aside for future use of the phone system. Stutsman said that was $10,000 in decision package two. Thompson said they could give them $7,000 next year. Thompson said he could maybe get it for $10,000. Thompson said decision package three was for two laptop computers in the Technology budget. Lehman said he doesn’t get those because he didn’t get the two part-time prosecutors. Thompson said one was for the new person and the other was for the front desk where two people share. She said she didn’t know if they were complaining about it. Neuzil said they should just give them one. Stutsman said they should give him none. Neuzil asked what the total would then be. Thompson said the total increase would be $5,000. Stutsman said that under the computer it said adding a second computer to the front desk would greatly improve productivity in providing more immediate access of the criminal case log database for case information, word processing, availability, and spreadsheet application instead of sharing work time on one computer station. She continued to say that staff currently have to leave the front desk to locate another computer for case access and work duties if the other work station is in use which is extremely disruptive and inefficient. Stutsman said she was reconsidering the laptop. Lehman asked if they had a used one. Thompson said they could give them one that Information Services has. Stutsman said people borrow those and they’re used quite a bit. Thompson said it could be a computer that’s not a laptop. Horne said laptops are more expensive. He said he’d talk to Schultz and see what she says.

Thompson moved on to the Auditor and said that they included the routine increases in their decision package one. Stutsman wondered if they included the personnel increases for the Mapping/GIS deputy for 51,000. She said they didn’t approve that. Thompson said they could take out the whole 52,000 because the new furniture was for the new person. She said the ArcView and the Reflections are already in the Technology budget. Stutsman said the 3rd decision package included a wage increase for the part-time minute takers and map delineators from $8.50 to $9.00 an hour, an increase in hours for a part-time Map Delineator, and document preservation. Thompson said she could go with the first two. Stutsman asked if it was $5,900. Thompson said $5,990 goes in. Neuzil asked what they were keeping in decision package three. Thompson asked why the personnel increase was only $3,215. Horne thought the figure was right, but didn’t know why it was that low. Stutsman wondered if they needed to keep the replacement copier in there because the Auditor has been saving $500 a year. The Board thought that would be fine. Horne said he’s splitting up $500 for the Auditor/Accounting and $500 for the Elections Department. Neuzil said they wouldn’t have to add that to the decision package three because it would be on the capital expenditures. Neuzil asked about the binders and acid free protection papers. Stutsman said they weren’t doing that right now. Thompson thought that was in the budget for Technology. Horne said it is different; the $2,749 in decision package three wasn’t really technology. The Board decided to leave that out. Thompson said they would be getting microfilmed eventually. Neuzil stated they were keeping $1,903 and $4,087 for a total of $5,990.

The Board moved on to the Health Department. Thompson stated they had an amendment. Lehman wondered if that locked them in. Thompson said in the FY02 budget they showed $121,000 which was the amount of the amendment plus some other things. Stutsman said that decision package one had to do with proposed leasing of additional office space, direct phone line, custodial services, and rent. She said they were in for $9,258. Thompson said they took out the wireless phone, so the final number was $7,416. She said these were the increased expenses for the ICARE building. She said decision package two is the health information specialist, which they didn’t approve, so that could be taken out.

Stutsman said they should approve everything for the Board of Supervisors then, all three decision packages. Thompson said they didn’t add anything. Horne said that Schultz and he had spoken about installing a projector in the Boardroom. Stutsman said they had talked about individual laptops for each board member. Thompson thought they were going to wait until they remodeled. Lehman said they didn’t get the request in on time. Thompson said it would be good to keep in mind for next year. Horne thought it would be around $5,000 dollars. Thompson asked how the Board felt about not having laptops. Stutsman and Harney said it didn’t bother them too much not being able to move a PC into the Boardroom. Thompson said she could have brought the laptop out if she really thought she needed it. Stutsman said the City Council has the laptops. Neuzil said they had them because they don’t have their own desks and their own personal computers. Neuzil said they should all need them, or all not need them. Thompson said they would only be able to hook one person up to the blue cord. Stutsman said that was a commitment by Board members to be more computer literate.

The next department was Human Resources. Stutsman said they approved a staff person there. Thompson said they didn’t change anything because there were no other decision packages.

Thompson moved on to Information Services. Lehman stated it was $6,000 for decision package one, to purchase and upgrade software that is used only by Information Services staff. Thompson stated that was in Technology. Horne said it was unique to their department, so it was not. Thompson stated that with personnel that gives her a 4.5% increase, which wasn’t too bad. The Board agreed they were OK with that budget.

Thompson said that the Sheriff was the budget with all the FY02 budget in decision package one. She said of the $792,000 they already approved $221,000. She said they have approved ten and eleven. Thompson said one and two are the automatic fingerprinting that they got the grant for ,but they need a phone line for it at $3,200 which is every year, and a maintenance agreement which is $16,000 per year. Stutsman said they already have it. Thompson said the probably didn’t have a choice in funding that. She said number three was the phone lines for the video arraignment which they just gave them permission to do in the last budget amendment so they have to fund that. She said she didn’t know what the $1,000 for rentals was on number four. Thompson found something that said rental of office equipment for law enforcement administration. She said they have $4,000 in there now and they spent $5,000 last year. She said that was just an increase, so they should probably go with that. Thompson stated that office supplies, boat gasoline, advertising and printing were routine increases. Thompson said the library service, which has increased by $255, wasn’t unreasonable. She said the two that bear discussion are the transportation and subsistence and the jail alternatives for $514,000. She said that transport cost is to pay the other place to take the people we transport. Neuzil said that is if he decides to start transporting prisoners. Stutsman wondered if the jail inspector was there yet. Thompson said they came about a week ago. Neuzil said he was meeting with Duane Lewis the next day and would ask about that. Thompson said that if other alternatives showed up, he would spend the money on those, but so far the only reasonable alternative is the bracelets. Neuzil noted the additional deputies being given for safety. Lehman wondered if the space rental was also transportation costs. Neuzil said this comes down to the direction we want to go as far as transporting prisoners. Stutsman said she could see $100,000 in there. Thompson said he could run an electronic monitoring program with staff where you actually have enough staff to go look for people. She said the next step would be to get the judges to sentence people to electronic monitoring, in which case they would have to find someone to pay to supervise it. Harney thought Judicial District 6 would take care of some of the monitoring. Stutsman said they would have to look at other alternatives if they didn’t fund it. Thompson wondered if they would put the electronic monitoring program in the budget, if they were having someone else manage it. Stutsman said they would because it was part of the Sheriff’s Department. Thompson said it wouldn’t be part of the jail though. She thought it would be a new item in the budget. Neuzil thought it would make sense for the Sheriff to keep that responsibility. Stutsman agreed. Harney said, if a person is sentenced by the Court, then it becomes part of the Department of Corrections to track them. He said if they were doing something different within the Jail, it would be their responsibility. Stutsman thought it would be under the County Attorney’s budget. Thompson said they need to go to the judges at some point and discuss the electronic monitoring issue. Stutsman said they would need to work with the County Attorney and judges. Thompson said if they put the money in the Sheriff’s budget, he’ll use it for transporting people. Neuzil didn’t want to see the money being used for that purpose and they shouldn’t put it in the budget and they already gave him four new deputies to make the Jail safer. Thompson said they could give him a little for when they do repairs and have to move people. Stutsman said everybody has to be in the same room to discuss the issue with the Board. Thompson thought they could give him $50,000 to move the unruly prisoners. Neuzil thought he already had that ability in his budget. Harney said he is currently transporting people when he needs to and with the additional staff, they should be able to do more of that. Horne said there was a line item for that. Stutsman wondered if they should put other money into another program to encourage some kind of alternative with the 6th Judicial District. Harney thought that would be the way to go, unless it’s less than a year. He said when he talked to the Attorney General and he said the County could control the dollars but they are obligated by statute to provide him the equipment and tools to do his job. They can’t turn him down on that. Harney said he wasn’t sure where they would draw the line. Neuzil posed the question of the Sheriff saying 43 inmates only. Harney said they wouldn’t see that, but eventually the Jail Inspector is going to say you can’t exceed 70 or 72 prisoners and they will need to decide how to handle that. Thompson said she would feel better if they could keep it below 85 or 90 all the time. Stutsman said if the Board doesn’t give him money for transporting, he’s going to have to keep them there. Thompson said she didn’t see money for paying rent at other jails on the budget. Harney said they can bill for keeping prisoners. Stutsman thought that comes out the bulk gasoline item. Harney thought they should set aside that money somewhere. Thompson said at the rate they go, the Study Committee probably won’t come up with something until partway through next year and they should just amend the budget. Stutsman thought there should be buy-in, instead of the Board telling him they have to do the program or the money will not be used. Thompson said they should look at the data at the most frequent occurrence that causes them to be over the limit and then ask the people that bring those people in to help them out. Lehman asked if there could be a surcharge where you charge those entities. Thompson said they could discuss a surcharge next year and announce it in the fall for putting in budgets. Stutsman said they should tell the committee the Board is willing to put in dollars for jail alternatives. She wondered if they should put the money in the Board budget for now. Harney thought that was a good idea and they could transfer the money when they made a decision regarding who would administer it. Horne said they could do that for making a transfer. Thompson said they could put $50,000 in the Sheriff’s budget and $300,000 in the Central Services. She said they might not need the $4,000 for transportation and subsistence. Stutsman thought that was meals on the road. Thompson said, if they weren’t transporting, they wouldn’t need all that. Neuzil said they should zero it out or put it in line with the $50,000. Horne said they might use that for other things also. Stutsman suggested $1,000. Thompson said the total for that is $324,698 for decision package one. Stutsman said they did cut that down some. Stutsman noted $300,000 was put in Central Services. Thompson said they also threw out decision package two. Horne asked about the system upgrade and the voice recorder which was $30,000 and wasn’t in Technology. He said it was a capital expenditure. Stutsman suggested they not approve that and the Board agreed. Neuzil asked them to go over the decision package one. Thompson said they included items one through eight on the list, with number one at $180,000. She said they changed item 9 to $1,000, and included item ten and eleven, included $50,000 in item 12, and transferred $300,000 to Central Services. Thompson said they could probably make that $200,000 and still be OK. The Board decided to change it to $200,000. Stutsman said they need to move on this issue. Neuzil said they should put that on the agenda in the next couple weeks.

Recessed at 3:30 p.m., reconvened at 3:45 p.m.

Lehman said the Medical Examiner is next, but they were waiting for their presentation. Horne said he’d be in 1:00 p.m. on Wednesday afternoon.

Lehman moved on to the Recorder. Thompson said Painter asked for $300. She thought they could afford that. There was agreement on that.

The next department was SEATS. Horne said SEATS Director Lisa Dewey sent a new summary to Elder showing changes. He thought the only changes were in revenues because of contracts that weren’t known before. Horne said they received a new expense worksheet also. Thompson said she didn’t add anything for the FY02 budget. She said the budget should have shown all the increases they Board had already approved for her space costs. Horne said he had talked to her about the budget process. Thompson said there was $123,000 in decision package one. Lehman said his was showing $129,715. Thompson asked if some of it was equipment from the other budget. She said those were in Technology and Capital Expenditures. Neuzil said rent increase wasn’t a decision package. Thompson said it shouldn’t have been because they should be in the FY02 budget. She thought increases in fuel costs should be in the regular budget. Horne said if they take out the rent and the fuel, that’s most of it. Stutsman wondered if Horne could talk with Dewey the next day, so the Board wouldn’t waste time now talking about it. Thompson said this department got a huge increase for their space, all new equipment, and now they are experiencing huge increases in fuel, but since the budget was so late, she didn’t feel inclined to add a lot of new things to the budget. She said SEATS is asking for a 12.8% increase. Lehman said they have the personnel now, so there should be no complaints. Stutsman said she was running into problems with maintenance, but that's a management thing. Thompson said she didn’t re-estimate her current year right either, because it should have $100,000 more in it. She said they would transfer close to that to her budget to cover moving expenses, some of which are one-time expenses. She said she would drop of the Technology items, unless they know why it’s absolutely necessary, and wouldn’t set aside money for capital projects. Stutsman said they were putting that money aside for a future move. Thompson said that is another thing that if they save money, the Fed’s wouldn’t give them a grant to do it. Stutsman thought it would be an 80/20 situation. Thompson said they could do that in a couple of years. She said they need to send a message to get the budgets in on time. Thompson thought the revenue projections might be iffy also. She said Systems Unlimited will say they can’t come up with the money. Neuzil said it went from 25 to 100 and something.

Thompson said she would just approve the Treasurer’s budget. The Board agreed with that.

Thompson said the Physical Plant is iffy, but she didn’t know how to do it any better. She said the person who gets the job is going to have to totally re-do the budget. She said they are giving them a 2.7% increase, plus they’ll probably get a hefty amendment this year unless the person is a miracle worker. Stutsman said basically there was no change in the budget aside from personnel changes.

Stutsman said they needed to add in $200,000 to Central Services. Thompson said this is the one where they talked about having the new taxes not included in the revenue and Joe says they don’t do that. She said that was on another worksheet. She stated Central Services goes up to $503,542 when they add on for the Jail. Neuzil said that is just money they are putting away in case they need to use it. Elder said that was with the health insurance increase estimated. He said the new number was $938,863 with the two additions they made today of the $200,000 and the health insurance. Thompson said the total for health insurance was $484,175. Elder stated the employee computer purchase was in there for $50,000 plus a $1,500 increase in telephones. Elder said the health insurance was $384321. Thompson asked where the rest of the health insurance increase was. Elder said for the time being for general supplemental at $4,000 was in insurance right now. He said for Secondary Roads it was in their own budget and for MH/DD it is in the MH/DD budget. Horne said that total amount would be split up again once they got all the healthcare numbers. Thompson said at some point they will get a transfer saying they put $283,000 into the budget for the health insurance.

Lehman asked Horne about block grants. Horne said he was told that Deb Mansfield would provide that, but Thompson said they have until the 31st to give the numbers.

Lehman moved on to Planning and Zoning. Horne wondered if they should come in Wednesday briefly. Neuzil said they should come in to explain the employee again. He wondered if the budget also included the car or truck. Horne said that was a capital expenditure. Thompson said they wanted a building department, they set up an ordinance, and they are going to get an equal amount of revenue, so it’s kind of a wash. She said they should still not add a new employee lightly.

Thompson asked what was the statutory amount they had to give Conservation. Horne said it was 22 cents per thousand. Thompson said they got 752 this year. Stutsman said they didn’t want to shortchange them. Lehman said they didn’t need to worry about that one because it’s a given. Thompson said what they’ve asked for is a little bit more than what the required amount is going to be. Stutsman said they wanted the trees. Thompson said they were also expecting $14,000 more in revenue. Thompson wondered if the minimum amount would cover the computers also, or if they would give them extra for that. She said they were asking for a computer for Harry. Horne said that was budgeted for, they just never bought it. Thompson said they still had quite a bit on their list. Stutsman said they would get most of their additional revenues from general camping and things like that. She said they needed to decide if they’d give them money for the trees. Neuzil said they should give them half the money for the trees and tell them to develop a nursery. Stutsman stated that was insurance money and they felt they should be entitled to that money. She thought they should get the money and traditionally the Board puts it into the general fund. Neuzil said it would be nice to see a nursery. Thompson said the woods would regenerate themselves. Neuzil wondered if they take care of other parks like the one by Sharon Center Road. He said it was very undeveloped. Stutsman said that’s they way they want it and the other one is Walker down by River Junction. Thompson stated they do Hills Access also, but they purposefully keep others less developed so they can concentrate camping. Stutsman said they are getting better and are doing at least minimal maintenance at those parks. Thompson said she’s in favor of giving them the amount generated by the levy rate and having that include the technology. Horne said he’d check that the amount of $804,960 for FY02 qualifies for REAP. Stutsman said they are basically giving them nothing new except to make sure they are eligible for REAP. Thompson said they are getting $11,000 in personnel increases also.

Thompson said the County Farm didn’t need anything.

Thompson asked if they every found out what the Emergency Medical was. Horne said no, because that was the amount requested and no one gave him an answer. Stutsman said he should check with Mike Sullivan about that. Stutsman said they could just leave it how it is then.

Thompson said Institutional Accounts was OK.

Thompson said DHS lost some grants, so they took money out and then reprogrammed the volunteer coordinator. Neuzil asked if they got a lot of that back. Thompson said they get about 50% of the administrative budget back and that is about 1/3 of the budget.

Thompson said Veteran’s Affairs wants a 9.2% increase. Stutsman said that is just to give the assistant more money. She said they haven’t increased the budget for a number of years, so she didn’t have a problem with it. Thompson said he re-estimated by about $3,000, so he will probably be coming in to ask for more money for the rent increase. She thought he had budgeted for more in his decision package one. Neuzil wondered if he was increasing because Kay is sending more people over to him. Thompson said you have to qualify to get money from him and he pays a little more than Kay does. She said sometimes they have concerns that those two sets of guidelines should be alike but they both have separate boards. Horne said he would have a rent increase. Thompson said her big problem with the budget is the high percentage that goes to administration versus what goes to people. Stutsman said this should be administered under General Assistance. Neuzil said they could look at that down the road. Horne wondered if $3,500 or $29,000 total was enough. He said he’s 10% over-budget right now, so he does spend it. Stutsman said the Board has reeled in his administration and he’s not going to out-of-state meetings any more and he’s not sending fruit baskets. The Board decided they were OK with the increase of $4,625.

Thompson said they changed Nutrition to give them $30,000 and that was it.

Thompson stated that for Juvenile Crime Prevention, Pat White asked for $25,000 additional. She said they put in $160,000 last year and the budget line item is $346,000, but a lot of that is still a grant from the State. She said they’d probably get the same amount next year. She thought the agencies could use the additional money to good advantage, but since they kept the United Way agencies to 4%, she would recommend just giving them 4 or 5% over the $160,000 which is $8,000 instead of $25,000. Stutsman agreed with that for a total amount of $168,000. Thompson said that if the State doesn’t increase it next year, they could look at it again. She said she doubted if the cities would put anything in. Thompson said the State has provided a grant and the County just matches it. Neuzil asked, if they don’t provide that grant, what happens? Thompson said they would probably still get the income because the Legislature will probably budget the same amount. Stutsman said from the very beginning the idea was that this would be a startup grant with the idea that the counties would take it over. She said they’ve been very fortunate that the State still puts money into it. Thompson said there was some Decat money in there also along with JBUG money. Neuzil said if they budget the $354,000 and next year that money doesn’t come in, they wouldn’t spend it. Thompson said they would be told ahead of time if they wouldn’t be getting the money. Horne asked what the PPB reimbursement was for on the Juvenile Justice Prevention area. Thompson said they put all the money together and then give it out to people in the consortium. She thought that was probably the Policy Board. Stutsman said this grant is a nightmare to administrate and that Danelle Essing puts in hours on it. She said it would almost be easier if the County took it over and just allocated the money to the agencies. Thompson said running it through Decat would just unfairly shift the burden. Stutsman said this might be a role for a full-time grant administrator. Thompson said that last year they talked about doing a whole assessment of the human services expenditures to see if they are getting the money in the right place. Stutsman said they would still have to look at the areas that were in need. If the elderly were healthy, they wouldn’t spend as much there. Thompson said United Way did a survey this year, so they think they can use those numbers next year to help the Board do that.

Thompson thought the bottom line was at 8% for the whole General Fund and that was too much. She said there were requests for $1.67 million and new revenue of about $1 million. Neuzil asked if those numbers were just predicted right now. Elder stated those numbers were pretty close. He said the general supplemental will change because every time they make changes the amount changes. Neuzil asked how much money they had to spend if they didn’t raise any taxes. Elder said they were at the maximum for General Basic. He said after they get the 3.50 in Basic, they go down in General Supplemental. He said last year they were at 1.10. He said they are a bit over that right now. Thompson thought they needed to cut out about 1/2 a million. Neuzil asked what the highest amount they could use. Elder stated it was $12,534,000 in General Basic. He said they would be bringing in 2.2 million in cash at the beginning of the year for General Basic. He said revenues would be 9.4 million. He said, given the transfers in and transfers out, that’s what they want as an ending balance, so they’ll need the 2.26 carryover. He said the wild cards are the transfers in and out. He said they have the transfer out money for Secondary Roads at $600,000, and for technology there are 1.6 million in requests. He said what they have budgeted right now is what it was last year. Thompson said they were almost $900,000 difference on that one that they need to cut out. She said part of that was the voting machines, which they know they are cutting out. Elder stated that on Capital Expenditures, that is the requested amount and if they don’t fund some of the requests, that will go down. He said the Capital Projects is almost a million and they’ve hardly approved anything for that. He said the Conservation Trust is a small one as well. He said in order to fund all of the transfers and the difference between expenditure requests and revenue, they have to transfer in from general supplemental 2.9 million right now. Thompson said, if they want to meet the budget, they have to transfer in about 3.5 million. Elder said some is included in the 2.9 and some isn’t. He said the Capital Projects is almost a million dollars right now. Elder didn’t know how much of the Board’s remaining decisions would eat that up. He said that morning they had 3.4 million dollars being spent on General Basic that could be spent out of General Supplemental, so that’s the ceiling on the transfer amount. Stutsman said this includes the salaries. They discussed who was in at 2%. Thompson said that adds around $220,000, if they took the whole 6% recommended for the elected officials plus what is in for contracts. Horne reported Shramek had merit at about half of last year’s amount at $20,000. Thompson said they still have to give the non-bargaining unit salary increases that aren’t elected officials or deputies. Thompson said they need to decide if they want to lower the amount the Compensation Board recommended. Neuzil asked if they could decide whenever they wanted to decide. Stutsman said they usually are in negotiations with the union during this time. Thompson said there are people not covered by a bargaining contract, but aren’t elected officials or deputies, like supervisors and managers. She said they need to decide if they want to give those people the same amount that their union contract was or if they want to average the union contracts and give all of them the same.

Horne said he could put together a summary sheet for Wednesday. He said that Pat White has the Courthouse fund and wondered if the Board wanted to expend any money on that. He said it was the Centennial fund, number 64. Thompson said they should put in a $1,000 because he wants to take up contributions and if they don't put it in, he can’t spend it. Horne said he has no line item for expenditure created. Thompson said he wants to take contributions from people and spend that on the celebration, so it would be spent in this budget year, not next year. Horne said he had $5,000 budgeted, but he didn’t know how much he actually got. Thompson said he had also talked about getting a grant from Historical Preservation to do a historically accurate celebration minus the nine hours of speeches. Horne said there is a revenue line item set up for donations, so it will be open for three years after they stop using it.

Horne said the Medical Examiner was coming in Wednesday, and they would have another discussion of budget. He said Planning and Zoning would be coming in. Thompson said they could discuss Technology.

Adjourned at 4:35 a.m.

Attest: Tom Slockett, Auditor

By Mark Kistler, Harry Rueber, and Casie Parkins, Recording Secretaries

Sent to the Board of Supervisors on February 13, 2001 at 11:30 a.m.