Chairperson Lehman called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 5:35 p.m. Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, Sally Stutsman, and Carol Thompson.

Unless otherwise noted, all actions were taken unanimously.

Motion by Stutsman, second by Neuzil, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Stutsman, second by Neuzil, to approve the minutes of the formal meeting of March 1, 2001 and minutes of the formal meeting of March 6, 2001.

Motion by Thompson, second by Neuzil, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Motion by Stutsman, second by Thompson, to approve and authorize the Chairperson to sign: a Renewal Application for Class C Liquor License, Application For Outdoor Service Area, and Application For Sunday Sales Privilege for Pleasant Valley Golf Course, Iowa City, as submitted by Arie Kroeze.

Motion by Thompson, second by Neuzil, to accept the Recorder’s Report of Fees Collected for the month of January, 2001, in the amount of $87,661.62, as submitted by County Recorder Kimberly Painter.

Whereas, the appropriations for Central Services, Service Area 8, township officials meetings account are not sufficient to meet increasing demands for services, and planned fourth quarter appropriations are deemed necessary to meet third quarter requirements; and

Whereas, due to an unexpected increase in township officals meeting costs that were not budgeted, the State and Local Government Services Service Area for the Central Services Department will deplete its funds; and

Whereas, the Election Administration Department temporarily has available funds in its budget; and

Whereas, pursuant to section 331.434(6) of the Code of Iowa, a department appropriation may be decreased without a public hearing if the decrease is not more than the greater of $5,000 or ten percent of the department’s total budget; and

Whereas, the Election Administration Department has agreed to temporarily decrease its appropriations from its budget by $1,500 and

Whereas, it is the intention of the Board to reverse the Election Administration Department appropriation decrease following a budget amendment prior to the end of the fiscal year;

Therefore, be it resolved that Central Services (Dept. 18) is herewith appropriated an additional $796 from their budgeted fourth quarter appropriation and an additional $1,500 from Election Administration for a total increase of $2,296 and total appropriation of $4,650 for fiscal year 2000-2001, and that the appropriation for Election Administration (Dept. 33) is correspondingly decreased by $1,500 for a total of $376,319 for fiscal year 2000-2001. The relevant county service area is State and Local Government Services, which remains unchanged at $1,214,966.

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-B6.

Motion by Thompson, second by Stutsman, to approve and authorize the Chairperson to sign the SEATS Service Contract between the City of Lone Tree and Johnson County for $3,671.

Motion by Stutsman, second by Thompson, to approve and authorize the Chairperson to sign the SEATS Service Contract between the City of Solon and Johnson County for $3,952.60.

Be It Resolved: That the Board of Supervisors of Johnson County, Iowa initiates and recommends that the following projects be approved by the Iowa Department of Transportation (Iowa DOT) for improvement with Local Secondary Funds for the period covering the current secondary road construction program:

Motion by Thompson, second by Neuzil, to approve Resolution 03-08-01-01.

Motion by Stutsman, second by Neuzil, to approve and authorize the Chairperson to sign the Johnson County Secondary Roads Five-year Construction Program (revised to include two bridge projects on Linn/Johnson County line).

Motion by Stutsman, second by Thompson, to approve and authorize the Chairperson to sign the following contracts for right-of-way acquisition for grade, drain, and pave project on Mehaffey Bridge Road (Johnson County project FM-C052(57)--55-52 ): Aziz R. Longou f/k/a/ Abdelaziz R. Longou and Angela M. Longou, for $820.00; G. Ed Wainwright and Carolyn A. Wainwright a/k/a Carolyn S. Wainwright, for $600.00; Gerdin Family Investments, L.P., for $3,675.00; Scott D. Lindgren and Marcia H. Lindgren, for $3,373.00; and Eleanor M. Brumwell and Norman D. Brumwell, for $2,678.80 for Johnson County Project FM-C052(57)--55-52.

Whereas, the appropriations for Veteran Affairs, Social Services Service Area, and for SEATS Department, Social Services Service Area, are not sufficient to meet increasing demands for services, and planned fourth quarter appropriations are deemed necessary to meet third quarter requirements;

Be it resolved that the appropriation for the General Basic Fund, Department 50 – Veterans Affairs, Social Services Service Area, be increased $14,980, for a total appropriation of $59,922 appropriated through June 30, 2001 the end of the fourth quarter; and

Be it resolved that the appropriation for the General Basic Fund, Department 12 – SEATS Department, Social Services Service Area, be increased $6,700 for a total appropriation of $853,133 appropriated through June 30, 2001 the end of the fourth quarter.

Motion by Stutsman, second by Thompson, to approve Resolution 03-08-01-B5.

Motion by Stutsman, second by Thompson, to approve the following change orders for the Courthouse restroom project: repairing the floor outside the top floor women’s restroom for $1,682.21, to replace the Courtroom 2A ceiling for $2,367, and marble toilet partitions for $1,500.

Motion by Stutsman, second by Neuzil, to approve and authorize the Chairperson to sign the agreement with Neumann Monson, PC for Johnson County Jail remodeling and reroofing project.

Resolved that improvement of the Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa, is deemed necessary; and

Resolved that the plans, specifications and form of contract prepared at the request of the Board of Supervisors by architects Neumann Monson PC, are adopted herewith as the proposed plans, specifications and form of contract in connection with said improvement, to-wit: building an addition to the Johnson County Administration Building at 913 South Dubuque Street, Iowa City, Iowa;

Resolved that said plans, specifications and form of contract are available for inspection in the office of the Johnson County Auditor, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa; and

Be It Further Resolved that, in accordance with Sections 331.341 and 384.102 of the 1999 Code of Iowa, a public hearing on said proposed plans, specifications, and form of contract, and estimated cost of the improvement is set for the 29th day of March, 2001, at 9 o’clock A.M., in the office of the Johnson County Board of Supervisors, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa. The Johnson County Auditor is directed to publish notice of the hearing.

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-02.

Resolved that improvement of the Johnson County Jail, 511 South Capitol Street, Iowa City, Iowa, is deemed necessary; and

Resolved that the plans, specifications and form of contract prepared at the request of the Board of Supervisors by architects Neumann Monson PC, are adopted herewith as the proposed plans, specifications and form of contract in connection with said improvement, to-wit: re-roofing of the Johnson County Jail at 511 South Capitol Street, Iowa City, Iowa;

Resolved that said plans, specifications and form of contract are available for inspection in the office of the Johnson County Auditor, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa; and

Be It Further Resolved that, in accordance with Sections 331.341 and 384.102 of the 1999 Code of Iowa, a public hearing on said proposed plans, specifications, and form of contract, and estimated cost of the improvement is set for the 29th day of March, 2001, at 9:00 o’clock A.M., in the office of the Johnson County Board of Supervisors, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa. The Johnson County Auditor is directed to publish notice of the hearing.

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-03.

Motion by Thompson, second by Neuzil, to set the salary increase for the elected officials at 4.5% and 4% for non-bargaining management.

Whereas, the Board of Supervisors conducted a public hearing on March 6, 2001 whereupon the proposed fiscal year 2001-2002 county budget was presented to the citizens of Johnson County; and

Whereas, the citizens of Johnson County were invited to comment on the proposed fiscal year 2001-2002 county budget, as duly published in the official publications of Johnson County; and

Whereas, the Board of Supervisors appreciates the attendance at the public hearings and the comments from citizens who spoke at the public hearings, and encourages all citizens to be informed and participate in county government; and

Whereas, the Board of Supervisors has carefully taken into consideration the opinions expressed at the public hearing.

Therefore, be it resolved that the fiscal year 2001-2002 county budget and certificate of taxes is adopted as per the Proposed Johnson County Budget Summary for fiscal year 2001-2002.

Motion by Thompson, second by Stutsman, to adopt Resolution 03-08-01-B1.

Whereas, $950,000 is budgeted to be transferred from the General Basic Fund to the Capital Projects Fund during the 2001-2002 fiscal year; and

Whereas, $5,434 has been earned from interest revenue in the Capital Projects Fund and $61,098 will not be expended as previously designated; and

Whereas, the Board of Supervisors desires to designate these amounts for specific capital projects; and

Whereas, expenditures for these projects will be made from the Capital Projects Fund.

Therefore be it resolved that the $950,000 budgeted to be transferred from the General Basic Fund to the Capital Projects Fund during the 2001-2002 fiscal year be designated as follows:

$950,000 in additional funding designated as follows: $240,668 for Land Acquisition; $190,000 for Courthouse renovation; $332,000 for Jail renovation; $160,000 for Mall Drive property purchase; $12,000 for DHS building relocation; $13,750 for Ambulance building renovation; and $1,582 for Ambulance concrete barriers.

$66,532 to be re-designated to Land Acquisition from: Jail and Financial Consultant ($43,098), Jail Solar Arrays ($17,000), Ambulance storage room construction ($1,000), and undesignated interest ($5,434)

Motion by Stutsman, second by Thompson, to approve Resolution 03-08-01-B2.

Whereas, $305,554 is budgeted to be transferred from the General Basic Fund to the Capital Expenditure Fund during the 2001-2002 fiscal year; and

Whereas, $14,152 has been earned from interest revenue in the Capital Expenditure Fund and $13,341 will not be expended as previously designated; and

Whereas, the Board of Supervisors desires to designate these amounts for specific capital expenditure projects; and

Whereas, expenditures for these projects will be made from the Capital Expenditure Fund.

Therefore be it resolved that the $305,554 budgeted to be transferred from the General Basic Fund to the Capital Expenditure Fund during the 2001-2002 fiscal year be designated as follows:

$305,554 in additional funding designated as follows;

Dept. 01-Ambulance, $53,227 for vehicles, $10,948 for phone system and $3,000 for storage room construction;

Dept. 02-Attorney, $5,000 for copier and $10,000 for phone system;

Dept. 03-Auditor/Accounting, $500 for half a copier (see Auditor/Elections);

Dept. 04-Public Health, $16,000 for vehicles;

Dept. 08-Sheriff, $150,068 for vehicles

Dept. 10-Medical Examiner, $10,000 for truck bedliner;

Dept. 12-SEATS, $20,000 for vehicle; $5,333 for phone system and $250 for office equipment;

Dept. 14-Treasurer, $5,000 for copier;

Dept. 18-Central Services, $728 for central phone system

Dept. 19-Planning and Zoning, $10,000 for vehicle; and $5,000 for copier;

Dept. 33-Auditor/Election, $500 for half a copier (see Auditor/Accounting);

$27,493 be re-designated to Ambulance vehicles from; Board of Supervisors copier ($2,013), Physical Plant truck ($8,000), Physical Plant equipment ($556), Planning & Zoning truck ($674), Election vehicle ($1,147), Admin Building display case ($118), Court Services digital presenter ($833), and undesignated interest ($14,152)

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-B3.

Whereas, $843,376 is budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2001-2002 fiscal year; and

Whereas, $8,227 has been earned from interest revenue in the Technology Fund; and

Whereas, the Board of Supervisors desires to designate this amount for specific technology projects; and

Whereas, expenditures for these projects will be made from the Technology Fund.

Therefore be it resolved that the $843,376 budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2001-2002 fiscal year be designated as follows:

$101,196 for computer technology maintenance contracts;

$402,289 for central computer technology as follows:

Central computer technology for Information Services, $235,171;

GIS, $138,475

Sheriff computer conversion, $28,643;

$ 78,000 for document management projects

$261,891 for computer technology purchases for the following departments:

Dept. 01-Ambulance $6,925

Dept. 02-Attorney, $2,158;

Dept. 03-Auditor/Accounting, $700;

Dept. 04-Public Health, $2,668;

Dept. 07-Information Services, $56,000;

Dept. 08-Sheriff, $81,000;

Dept. 12-SEATS, $1,140

Dept. 19-Planning and Zoning, $3,000;

Dept. 33-Auditor/Elections, $100,000.

Dept. 49-Secondary Roads, $8,300

$8,227 Interest revenue earned in fund to be designated for central computer technology.

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-B4.

Motion by Thompson, second by Stutsman, to declare old computer equipment submitted by Auditor’s office as surplus property and no longer of county use and authorize for sale at auction.

Motion by Thompson, second by Neuzil, to appoint Mark Bulechek as Facilities Manager for Johnson County. Roll Call: aye: Neuzil, Lehman, Stutsman, Harney; abstain: Stutsman.

Application S00038 of John & Ann Marie Buatti requesting preliminary and final plat approval of Saddle Back Ridge – Part Three, a subdivision described as being located in the NW 1/4 of Section 23; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 20.26 acre, residential subdivision, located 2.0 miles north of Iowa City and northeast of the intersection of Prairie du Chien Road and Saddle Club Rd NE in Newport Twp.).

Motion by Stutsman, second by Harney, to defer Application S00038 until April 12, 2001.

Convened Public Hearing on Zoning and Platting Applications at 6:22 p.m.

Application Z00033 of Sherie & Karl Luneckas, Iowa City, signed by Sherie Luneckas, requesting rezoning of 11.13 acres from A1 Rural to RS-5 Suburban Residential (5 acre minimum) of certain property described as being in the NE 1/4 of the SW 1/4 of Section 29; Township 80 North; Range 5 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the south side of Rapid Creek Road NE, approximately 2 miles east of its intersection with Highway #1 NE in Graham Twp.).

Darrin Luneckas spoke at length and Glen Meisner of MMS Consultants, Inc. spoke for the application.

Lehman said the letter from Iowa City is a recommendation, but the City is not a decision maker. He said that a con for this application is that this area isn’t on the 5 Year Road Plan. Lehman said a pro for the application is the low CSR. He said they are asking for a family member, although it could be sold later on. Harney said it’s plausible that they reduce it from 6 to 2 lots. He said there is a lot of area there that has been developed. Harney said it is a good area for development even though it isn’t designated as such currently. He said the road count won’t allow for development in that area currently. Neuzil asked if the staff said this area was defined as a growth area in the Land Use Plan. Planning Intern Carmen Carruthers said the Land Use Plan designates the cities, the villages, and the North Corridor area, but not this area. Stutsman said they didn’t discuss this as a growth area at all at the time of writing the Land Use Plan. Stutsman said she follows the Land Use Plan and for that reason she can’t support this application and hasn’t supported other applications for development in this area since the adoption of the Land Use Plan. She says she wants to keep the rural area rural. Thompson said it’s not a question of whether this will be rezoned but when; at some point this area will be developed. She said the point of the Land Use Plan was to plan development in areas where they could support infrastructure. This is one of the areas where they don’t have a plan to repair the road for the foreseeable future; there is a lot of work to do on that road, and any further development will make that work that much harder.

County Engineer Mike Gardner said the 1998 DOT count between Lynden Heights and Highway 1 was 740. He said it was not on the map but was in the list from the DOT. Lehman said that was addressed in the Johnson County Planning and Zoning Commission minutes. Neuzil asked if Road Performance Standards apply to platting and not zoning. White said it has to do with both; the Road Performance Standards are a factor for the Board to weigh in making its judgement about whether to rezone. Stutsman said they have been approached for other rezonings along Rapid Creek Road. She asked, if they vote for this one, what do they say about the next one? Lehman said they try to prioritize where growth will be and where their dollars will be spent; right now this is not an area. They might open it up when they put it on the 5 Year Road Plan. Stutsman said denial would be based on the Land Use Plan and Lehman agreed.

Motion by Stutsman, second by Thompson to deny Application Z00033. Roll call: aye: Neuzil, Stutsman, Lehman, Thompson; nay: Harney.

Application S01001 of Lois Peterson, signed by Lois Peterson, requesting final approval of River Birch Estates, a subdivision described as being located in the SW 1/4 of the SW 1/4 of Section 16; and a portion of the SE 1/4 of SE 1/4 of Section 17; all in Township 80 North; Range 6 West of the 5th P.M. (This is a 9-lot 45.67 acre, residential subdivision with 7 residential lots and 2 outlots, located at the NE intersection of Dubuque Street NE and Squire Point Reserve Access Road NE, in Penn Twp.).

Glen Meisner of MMS Inc was present to answer questions.

Harney asked how the Road was going to come into Squire Point. Gardner said it will be nearly a 90 degree angle with Squire Point.

Whereas, the owner has filed application S01001 for approval of a final plat of River Birch Estates, and

Whereas, the County Zoning Commission having studied said application recommends that the plat be approved.

Now, Therefore, Be It Resolved By The Board Of Supervisors Of Johnson County, Iowa:

1. That said plat be approved.

2. That the Chairperson be directed to sign said plat and Subdivider's Agreement.

3. This Resolution requires the recording of the following documents: Waiver from North Liberty; Owner Certificate; Title Opinion; Certificate of the Treasurer; Subdivider's Agreement; Fence Agreement; Soil Erosion & Sediment Control Plan; Resolution Affirming the Stability of the Current Road System

Motion by Stutsman, second by Neuzil, to approve Resolution 03-08-01-Z1.

Application S01002 of Mary Beth Wick, signed by Mary Beth Wick, requesting preliminary and final plat approval of Wick’s First Subdivision, a subdivision described as being located in the SE 1/4 of the SE 1/4 of Section 2; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 1 lot, 2.08 acre, farmstead split, located on the north side of 480th Street SE, approximately 2000 feet east of its intersection with Sand Road SE in Pleasant Valley Twp.).

Glen Meisner of MMS Inc was present to answer questions.

Whereas, the owner has filed application S01002 for approval of a preliminary and final plat of Wick’s First Subdivision, and

Whereas, the County Zoning Commission having studied said application recommends that the plat be approved.

Now, Therefore, Be It Resolved By The Board Of Supervisors Of Johnson County, Iowa:

1. That said plat be approved.

2. That the Chairperson be directed to sign said plat and Subdivider's Agreement.

3. This Resolution requires the recording of the following documents: Owner Certificate; Title Opinion; Certificate of the Treasurer; Partial Release; Subdivider's Agreement; Fence Agreement; Resolution Affirming the Stability of the Current Road System

Motion by Neuzil, second by Stutsman, to approve Resolution 03-08-01-Z2.

Public Hearing closed and meeting adjourned to Informal Meeting at 7:20 p.m.

/s/Mike Lehman, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Casie Parkins, Recording Secretary

These minutes were sent for publication and formal approval on March 8, 2001.