Lehman: Next we have business from the County Attorney and we had discussion/action of a Courthouse update remodeling project but I think Dwight Dobberstein is not here today and I think there has been some other discussion/updates on that, that we don’t need to discuss that today. Did you have anything else? Next we’ll move to Board of Supervisors business of the Board of Supervisors. First is discussion/action needed on a letter from Steve Atkins, City Manager of the City of Iowa City regarding the Johnson County/Iowa City fringe area. We have members of our Planning and Zoning. We have R.J. Moore and Dan Swartzendruber.

Assistant Planning and Zoning Administrator R.J. Moore: Good morning.

Stutsman: Good morning.

Lehman: A quick background of how we…

Moore: Yes. Back in December, the City of Iowa City and ultimately your Board approved a revised fringe area agreement with the City of Iowa City. When you approved that, you kind of put the City on notice that the intersection of Herbert Hoover Highway and I-80 there was some differences of opinion there. One of the recommendations I believe put forth by the County Attorney, the first we heard of it was maybe the 2 entities ought to sit down and plan together for that area for commercial development. The Board apparently agreed with that and let the Mayor and the director of planning, Karen Franklin know that in the near future, the Board would be sending a letter requesting that. That’s the letter you sent out and Mr. Atkins, the City Manager has responded to your letter basically saying let us know how you’d like to proceed. So that’s what we’re here for to get the Board’s feelings on that and how would you like to proceed with negotiating with the City on creating a sub-area economic development plan for that area.

Lehman: OK. We had a renewal of a fringe area agreement and we had some discussion about addressing a larger area and the Hoover Highway area. We felt it was a little too involved to get into at that time and the recommendation from the County Attorney. He suggested that we approve what we had and revisit this area. That’s what the City of Iowa City has said with inviting us… We’ve invited them and they’ve replied that yes they would be interested in sitting down and addressing our request for an expansion or revisit that area out there.

Stutsman: In the past, haven’t we had staff and a couple supervisors and maybe a couple representatives from the Planning and Zoning Commission to work on this? I wonder, that seems like that has worked out very well and I wonder if it wouldn’t be appropriate to do that again?

Moore: Well staff believes that has worked well. I think Rick was the person from our staff that worked with a couple Board members on the revised plan that we adopted in December. I think because we’re getting into economic development policies that Rick I think is going to assign this to Dan and I. Dan since he’s been with us since an intern, and as our assistant planner, has kind of… We’ve geared him toward economic development and he’s working on our proposed economic development plan for the County as you know. So I think if you want staff members, Rick would probably like to see Dan and I work with the 2 Board members and we think that’s a good process.

Lehman: It would be Terrence and myself.

Stutsman: Yes.

Lehman: We have invited Joe Rasso from the Iowa City Area Development Board to at least sit in, bring him up to speed a little bit of the backgrounds of both entities of how we see economic development and some of our needs and stuff too. He said he’d be very much interested and just let him know the dates.

Moore: Good, we could use his expertise you know with economic development. I think that you have recently had forwarded to you a draft of an economic development plan for the county as a whole. What we feel is that the Herbert Hoover, I-80 interchange would kind of be a sub-area plan for that total plan. We’re kind of hesitant on how to go about with the 2 going at the same time, but I think that if you wanted to initiate the discussions with the City on the Herbert Hoover now, that’s OK. Then we would incorporate whatever comes out of it into our overall economic development plan.

Lehman: I know that Joe Rasso has been forwarded the draft and Steve Atkins and David Schoen of the Iowa City Development staff member. If we could forward it to them, they’d like to at least have a little bit of inkling of what we’re thinking because that will be the background of this discussion. They would like to see that too.

Assistant Planner Dan Swartzendruber: I can do that. Basically we’ve just, in the draft plan we’ve just identified that as an area for potential growth. So I was sort of intending to leave all these areas identified in the plan and then go back and do a sub-area plan in all those areas if that’s what we want to do. So I could get that off to them today.

Lehman: OK, and they were well aware and I think it is marked draft, or some things were looking at. They did compliment Dan on his work on that, from Joe Rasso, he had seen it.

Stutsman: Would we have somebody from Planning and Zoning sit on this committee too? Commission?

Moore: Well you have in the past generally when we’re…

Lehman: Bob Saunders has sat in. I don’t know if he… The Planning and Zoning staff may want to decide who would be appropriate there.

Stutsman: Or the Commission too.

Moore: Yes. We could put it on their table to elect one of their members to represent the County on that. Would you then, how would you like to proceed here? We probably need to respond to the City, the Board does. I assume then we might get a straw poll here to make sure that the concept we’re talking about the process is how we’ll proceed. If so, you could write a letter to the City saying that’s how we’d like to proceed.

Lehman: Then suggest a few dates where…. OK. Well we can talk further on drafting a letter and we can put that back on for next week with some action if the Board is in agreement with the contents of the letter. Basically we’ve had communication, I think everyone is aware of what we’re trying to accomplish here. We just need some formality that we’re in agreement to sit down. There is an application pending in that area and not that there’s any urgency on our part but I know the applicant would like to see something resolved here short term. We’ve got to, we don’t want to get the cart ahead of the horse here and we want to make sure we accomplish what we and the City want to see together.

Moore: Well and I appreciate that you remember that because I had forgotten that. We do have an application for rezoning that’s contiguous with the existing gateway developments, to rezone that. As you know that’s outside the box that we adopted for where commercial use would be allowed. It’s an area that was in contention that your staff felt should have been included in the box in the first place. Mr. Dykstra has agreed to voluntarily defer that application to give us time to work with the City. So yes, that is real important on behalf of them too.

Lehman: So I’ll probably work with you and Dan on a direction letter and bring that back for the Board’s approval next week if that’s…

Moore: That would be great.

Stutsman: I want to mention one other, I thought you were going to mention it. We did receive a letter from Bruce Hopper talking about the tremendous working relationship he has with staff and wanted to say it was nice to get a letter like that and we really appreciate the work you do in working with the community. The Planning and Zoning staff is well received and it’s nice to get a letter like that every once in a while. So we appreciate your good work.

Moore: Well Rick reminds us of what we’re here for and that’s to help the public in all requests quite frequently. We’re glad to hear that too and I’m sure the boss is sitting back there as well. So thank you.

Lehman: And that’s with the real estate personnel, the legal professions in Iowa City that you deal with on zoning applications and platting so I appreciate Sally bringing that up and pointing that out.

Moore: Well you as Board members have, you know you hired Rick as the administrator and Rick has hired his staff, which includes Dan and I. We feel we’ve put together a real fine Planning and Zoning Department here. We cover most of the bases that we have to deal with. If not, we know where to look.

Lehman: A lot of the time the public hears quotes from Supervisors or City Councilors; they need to realize that the background is provided by staff, and they do a lot of the legwork to compute the numbers and define terminology that we have to make our decisions off of. Sometimes you don’t want to be brought to the limelight, but…appreciate all the work you do.

Moore: Thank you. And we’ll get with you at your convenience, then, Mike.

Lehman: OK.

Moore: Thanks.

Lehman: Thank you.

Lehman: Next item is Discussion/Action needed for 2 Board members to work with a Financial Human Resources Software work group. Carol, is this an item you might have a little background on?

Thompson: Yes. I can volunteer. The Board has been saving money for a number of years to replace the software that we use for administering the payroll and the Auditor’s accounting functions. This gets more important each year, because the equipment that we’re using no longer has support from the company that made it. So, we’re at the mercy of whatever happens with that piece of equipment. Jeff Horne, Lora Shramek, Jean Schultz, and Tom Slockett have been meeting together, and I think they’ve come up with a plan for how to proceed. The next step would be to more or less make a request or proposal, and put it out to companies that provide this kind of software, and see what we get back. We use a procedure, I think, more or less like we use for the phone system. We were pretty happy with that, I think, when we bought the phone system.

Stutsman: Yes.

Lehman: RFP, is that pending, or have we pretty well narrowed down to…

Thompson: We’re at the stage of writing the RFP, so we’d need to look at a few systems and see what we want to say in there, what we want to buy.

Lehman: A Request for Proposal, companies to see what they might be able to offer and what our needs are, match those up. Discussion was needing 2 Board members.

Stutsman: Why do we need 2 Board members on this? It sounds like this committee’s working pretty well together, and that the RFP would come to the Board for final approval before it’s sent out. It sounds like a subcommittee is already working.

Lehman: Well, maybe (inaudible). Is that an official committee, or is this something the Board… I know we have a Financial Committee.

Thompson: This is an ad hoc committee, I think.

Information Services Director Jean Schultz: Yes, it’s just an ad hoc committee, and they’ve just requested a couple of Board members.

Thompson: Was there a Board member on your phone committee?

Stutsman: No. So that’s why I was wondering, if it’s really necessary for….

Thompson: (Inaudible)

Stutsman: …and they did a tremendous amount of background work. Carol really worked hard on that Phone Committee, and brought the product to the Board. I guess I’m kind of confused, why there needs to be…

Lehman: Yes, because it sounds like this ad hoc committee is making progress.

Thompson: Well, in this case, we do have some interest in this aside from the Auditor and Human Resources. We will want to see a product that meets our budgetary needs, which Jeff can represent. It also should be able to provide easily available information for when we do new negotiations, and things like that. So we do need somebody to make sure that all the different areas are covered.

Stutsman: But can’t staff do that? Is that a good use of our time to do that legwork, or is it better that we set the policy?

Administrative Assistant Carol Peters: Where I see that it would be beneficial is the Board of Supervisors sees the County as a whole, where your individual department heads view the County more from a certain perspective. Now true, Jeff and Tom and Jean, they do see it as a whole to a certain extent, but then there are other attributes that you would want this software to have, to be applicable, say, with (inaudible), something like that, or with your jail statistics coming up.

Lehman: Yes.

Thompson: What seems to have held this committee up in the past has been, they get to where they’re discussing some actual purchase, and then, it’s will the Board hold still for this kind of expenditure? There’s a wide variety. You can get just basic stuff that does only your accounting and writes your paychecks; you can get things that you can query ad nauseam, and there’s a cost to each one of those features. It’s like buying a car; you add this and then you add that, and this comes in a package, and the products aren’t very comparable. The cost increases dramatically, and I think the committee has worried that we wouldn’t be willing to make the kinds of investments to get all the features that are being discussed.

Peters: And most of them are a lot more expensive (inaudible).

Thompson: Yes, that’s for sure.

Stutsman: Yes.

Harney: At the same time, I don’t feel I would have the knowledge to give adequate direction in an area like this. I would think those department heads would know what they need in technology fields better than we would. We know what we need, but at the same time wouldn’t have the expertise to thoroughly review that and know it was meeting what the needs might be. I think the projected needs would have to come from that staff.

Peters: That’s true, you may not know the individual ones, but you know the County as a whole, what we want to accomplish (inaudible).

Stutsman: I’m wondering, too, if it wouldn’t be more appropriate for the 5 Supervisors to review a proposal that comes to us, rather than…

Peters: You would still have that out. The RFP still needs to come to the Board (inaudible).

Lehman: I think what you’re saying is this committee would like to have a little direction as they move on, and into this thing.

Stutsman: But why should 2 Supervisors give that direction and not the whole Board give (inaudible) that?

Lehman: She’s trying to flatter us.

Stutsman: OK. Well…

Peters: I actually was not on the ground floor of the reasoning for this. I’m just thinking, from past experience and there is one thing, when you’re looking at a large purchase like this, it’s so nice to have the… Each meeting that you attend, it gives you a bigger and broader background in order to which to make a decision, and if there’s 2 of you there… True, you’re not going to be able to attend every meeting, but between the 2 of you, you could fill each other and the rest of the Board in, on an administrative basis. But the decision is yours.

Lehman: Well, it is an opportunity for a Board member to get a little bit more up to speed on the ground level.

Stutsman: Yes. And I guess we did have Board representation when we did the GIS, that subcommittee.

Peters: Because this is going to impact the whole County.

Stutsman: Yes.

Lehman: Yes. I think what you’re saying is that the members of this committee now, they’re worried about maybe not being focused enough, or being accused of not being focused enough. They want a little direction, hands-on direction as they, different opportunities crop up, here. They want to say, is this something we want to look at. I think it’s going to be a real team effort, but I think they want, maybe, somebody with a little bit more decision-making power/budgetary type overview, maybe to give them some guidance on how much money do we want to spend. How elaborate of a system do we want here?

Peters: This is going to impact (inaudible) budget (inaudible).

Lehman: Well, I don’t want to speak for Carol, but we are on the Financial Committee. I don’t know if it’s something that we might…

Thompson: I’d be willing to do it.

Lehman: Yes, I guess I would too…

Stutsman: Yes.

Lehman: …unless you have an objection to anybody sitting on it.

Stutsman: No. I just hope that there’s real good communication between decisions that are made in this committee and with the rest of the Board, about what direction you’re going and, you know, getting feedback and things, would be my…

Peters: That’s one of the benefits of having representation from the Board. We have a wonderful work group here, with your department heads. They’re very thorough, they’re very knowledgeable, and they’re also very frugal. But if something comes up, it’s harder to come back and touch base with 5 different members, whereas if there’s 2 members already there, it’s easier for them. Like, if Mike wants to bring you up to speed, he’ll do that. It just facilitates the situation a little bit better.

Stutsman: So we appoint Mike and Carol to that committee, then. Carol, are you already serving on that committee?

Thompson: No.

Stutsman: It sounded like you…

Lehman: We meet with some of the same people, Jeff, Tom Kriz, and Tom Slockett.

Stutsman: The only hesitation I have is that it seems that you and Carol work on a lot of these things. I think all Board members should be involved, and stuff like that, and I’m just wondering if maybe…you know, I see the advantage of continuity, but I see the advantage, too, of all Board members in taking an active role in these kinds of things. I’m throwing that out. If everybody feels comfortable with Carol and Mike, then…

Lehman: Were you looking at maybe other, 2 other Supervisors doing it? I don’t, we don’t have a problem with that, or are you looking at, worried about the other 3, maybe not being brought up to speed adequately? A little of both, maybe?

Stutsman: Yes. Because I think this is an important decision, and I think it’s a decision that all the Board needs to have input into, and I just want to make sure that there’s open communication, that everybody feels like they’ve had some input, and some discussion on this.

Lehman: Well, speaking for myself, and I think I speak for Carol, we don’t have any agenda that, I don’t know enough about this thing to say that this is exactly what I want in the end product, yet.

Stutsman: Yes.

Lehman: And I think Carol is the same way, pretty open….

Thompson: Yes.

Lehman: …and we know there’s a lot of options out there and it’s going to get down to our basic theme is what do we need versus what we can afford, and I think that’s probably the bottom line, when you get to it. It may have to be something we’ll try to stage in.

Stutsman: Well, Terrence or Pat, do you have any interest in serving on this? I don’t particularly.

Neuzil: No, I don’t have any problem with…

Harney: I see it as a great opportunity to learn, but I think, as we go, we need to pick that up.

Neuzil: Yes, as long as we’re updated on other committees, I don’t have a problem with it, and if you 2 think that we get to a point in the discussion that it needs to be part of a work session, then we’ll schedule that.

Lehman: Sound adequate, then, Carol and I will work with them?

Peters: I was going to say, (inaudible) meeting (inaudible).

Thompson: Yes.

Lehman: Yes, OK. We’ll need to put that on formal, to appoint us? I don’t know if that’s necessary, or not.

Neuzil: I don’t think so.

Thompson: No.

Lehman: OK. Let’s move on to the next item, Discussion/Action Needed and Update from the Communications Committee. That’s Sally’s….

Stutsman: Sally and Terrence.

Neuzil: Do you want to start, or you want me to?

Stutsman: Yes, let’s see, I had some notes that I put together. Terrence and I serve as the Board’s representatives to the Communication Committee, and we have been talking about some goals and things that we want to accomplish. We had a meeting last Friday, and some of the things that we have agreed to work on as a committee, we felt we needed some direction from the Board, to see if this is a good way to pursue the goals of the Communication Committee. One of the things that Terrence and Kim Painter worked on was a media guide.

Neuzil: Yes.

Stutsman: It’s something that we would like to present to department heads, if the Board is interested in pursuing this. Terrence, do want to kind of explain what this would do?

Neuzil: Yes, sure. This would be something done in-house, very simple, on just a regular piece of paper. It would be a fold, and inside you would have just a little 10 reasons why you would want to send out a press release, then a sample press release inside it, and then on the back side it would include both fax numbers and email addresses to the local media. So, again, a very simple in-house, and something that I think would really help not only other elected officials, but again the department heads, to be able to get more information out about what’s going on in their departments, and get it out to the community. So, if that’s all right, we’ll kind of continue…

Stutsman: …present that at the department head meeting, if that’s OK?

Lehman: Yes.

Stutsman: The other thing that we were talking about is establishing a Speaker’s Bureau within the County. We feel that we don’t get out into the community enough to tell what we’re about, and what different departments are doing. So we were thinking about developing an in-house Speaker’s Bureau for anybody that wanted to be a part of it. Then, we would send a letter out to service clubs, saying we’re available, these are some of the topics that would be covered. It would strictly be on a voluntary basis, like if Harry Graves from the Conservation Department would be willing to talk to groups, he would be listed. If Lisa from the SEATS Departments is interested in speaking to groups, they would also be included. There again, we wanted to present this at a department head meeting so that people could sign up and say, yes, I want to be a part of that.

Neuzil: We could even have some discussion on tips on how to properly give a good presentation. There’s some people, obviously, in our community, with the University of Iowa, that I know would love to come in here voluntarily and maybe even have someone give a speech and then have everyone critique it. That would be kind of a fund exercise at a future department head meeting, as well.

Stutsman: We talked about County Government week, and a Press Day for that.

Neuzil: Yes, that’s in April, right? Do we know? Do we have that date?

Peters: I’ve got the information on my desk.

Neuzil: Yes. Again, just more discussion about, there’s a week in April in which it’s designated as County Government Week. It would just be another opportunity to get the word out about what’s happening in Johnson County Government.

Peters: Well, on that same line, there was at one time a Boy Scout’s troop, and I don’t know what ever happened to this, but they were bringing the Scouts through, and we were setting up times for the Scouts to tour the Auditor’s Office, the Recorder’s Office, or whatever. They seemed to really enjoy that.

Neuzil: That would be a nice week to do that, and maybe even, hopefully encourage some job shadowing, things like that, like some of the high schools do in other governments.

Stutsman: So, that’s OK? We’ll go ahead and work on….

Lehman: Sounds like some good progress, good points.

Thompson: Yes.

Stutsman: And the other thing that we talked about, was having a permanent display area downstairs in the building, highlight different departments on a rotating basis. But just someplace where we could… For instance, I know downstairs in front of the stairway, Conservation and the Roadside Vegetation Manager had a display board, and we would like to have that similar type of thing on a permanent basis. Then we got to talking about the remodeling of the downstairs, and wondering if we could incorporate some display boards or cases as part of that design, and didn’t know if that’s been considered at all, with…

Thompson: It hasn’t, but the plan comes up for review next week, so we could still…

Stutsman: OK. We didn’t know what the process was, as far as getting that incorporated in that, or that discussion, to do…

Peters: Actually, in this year’s budget, you had allocated some funds for display cases, but then when the remodeling project came up, it was thought it might be best to wait. So there would be some funds available for that.

Stutsman: OK. Next week, did you say, that that’s going to be….

Thompson: Isn’t the plan on for next week, so that the public…

Horne: In 2 weeks.

Thompson: Is it 2 weeks? OK.

Stutsman: 2 weeks.

Lehman: Public hearings. Public hearings.

Peters: It’s the 29th.

Stutsman: OK. So is that appropriate to bring that up then, or should we be talking to Dwight about it before then?

Peters: It depends on how you want to incorporate it, but I would suggest visiting with Dwight ahead of time, so that, because they would have a better concept as to where that display…

Stutsman: Is that OK with the Board, then, to…for Terrence and I to…

Harney: Sure.

Lehman: Yes.

Thompson: Yes.

Neuzil: I think the idea would be if we can do it cheaper when they’re down there doing the construction than doing it later, then we should try to pursue that.

Lehman: Plus they can incorporate it into the design.

Stutsman: Exactly. Exactly, instead of just having something that look like it was an afterthought, it obviously wouldn’t be…

Thompson: It’s a good idea, too, because the new, now you just walk in and you’re in the lobby. But now, there will be, the entrance will be out at the edge of this part of the building, so you’d be walking down a hallway.

Neuzil: There will be a hallway, yes, that I think would be appropriate for, the potential of even having pictures of the different elected officials…

Peters: Yes.

Neuzil: …similar to what they have in Linn County.

Thompson: There’s quite a bit of wall space there, so you’ve got some real options.

Neuzil: Yes.

Harney: Yes.

Stutsman: OK. And we’ll go ahead and meet with Dwight and just kind of visit with him a little bit about that. We’re also, at our next Communications Meeting, we’re going to be reviewing the County Video that was done some time ago, see if it needs to be updated, if it’s still relevant…

Peters: It does.

Stutsman: Oh, you think it does, without us reviewing it, huh?

Peters: I can guarantee you that.

Neuzil: Do people have sideburns?

Stutsman: Horse and buggies?

Peters: I would hope that when the new video is produced that the service clubs utilize it more.

Stutsman: That’s what we thought with this Speaker’s Bureau. It’s an excellent lead-in to somebody going out and speaking to groups about what county government does. We haven't made any decisions about how big of a project we want to tackle as far as redoing these videos. But, Lora and Jen sat on the Committee and they certainly would use the videos as part of orientation for new employees. So, it might be worth the investment to update that video.

Peters: There have been some department heads that have utilized that as part of orientation for their employees. Like, your social services and MH/DD.

Stutsman: Oh, that's right.

Peters: The Recorder's Office now has vital statistics as a whole and that wasn't (inaudible). So, yes it does (inaudible).

Stutsman: I bet hours have changed, too. I don't know if we put hours in there, maybe not.

Peters: I forget. But, some of our department heads have changed.

Stutsman: Oh, OK.

Peters: When it was made originally, it was made specifically. Actually, department heads were not shown in it so that it would span more of a time line than (inaudible)… Guess it's time to redo it.

Stutsman: OK. All right.

Videographer Andy Small: That's an excellent way to do it, not (inaudible) it as little as possible, showing specific people names. Otherwise we're going to be up here all of the time.

Stutsman: I don't know if you update a video, can you splice a video or (inaudible) even use that term anymore.

Neuzil: You can splice it, but I don't know.

Small: Every time you edit you make a copy. Every time you make a copy you lost 15% of the resolution. You've probably already lost 30, so you're going to be talking half the quality. In the long run, if you have a new script, you just put a big 4-inch margin on the right hand side and you pick your shots ahead of time and you go out there with a shot list and shoot it that way. I know in the past it was a little more from the hip. I know a guy who made it and he just had a lot time. He worked in public access. At that period of time there was a lot of time so he could do a lot of shooting. You could trim it down and really fine-tune it for your purposes. His purpose, he had a little different agenda than you guys have. But, (inaudible) test of time pretty good.

Peters: Actually the person that made that tape did have the County's agenda at hand, because he was a County employee when he made that. He had since moved on. But, he was very meticulous about picking his content.

Lehman: I was going to say, those other comments were by Andy Small, who videos ours. Never get him to step in front of the camera, (inaudible) people might hear a voice once in awhile. But, Andy Small, who videotapes our meetings.

Peters: The person who did that video for you was Jim Hambercamp and he worked for the County for, oh I forget how many years, doing different (inaudible). He really became very familiar with County government.

Thompson: Can we have a video on our web site yet?

Neuzil: That's something else on the future agenda.

Stutsman: The new Information Services individual that has just been hired will work as the Webmaster and they will be a part of this Committee. We'll hopefully move in that direction that we could put the video in.

Neuzil: Potentially, these meetings could potentially be on the internet as well, both through audio and video eventually.

Small: I don't think this meeting could be on the internet. Just for example, a 5-minute clip of video is 10 megs.

Neuzil: No, I'm not envisioning your tape. I'm talking about potentially putting an eye somewhere that would just be…

Small: (Inaudible) have to (inaudible) this media to compress 5 minutes of video of the lowest quality distribution. A little tiny 2-inch window, a 2-inch window is 10 megs. So, a 2-hour meeting would be a gig. I just don't think (inaudible) the service space. I don't think you'd be able to stream it. This technology is 2 months old.

Stutsman: Andy, are you saying that people wouldn't want to load up their computers with our meetings?

Small: I'm saying that's going to be my big service in the future is, take people's video and give it back to them so they can stream it in the 3 different formats (inaudible) player windows or quick time. Distribution is so painfully slow.

Neuzil: Again, what I'm envisioning would be an eye in the Boardroom that would not be the kind of production that you are generating here. I'm talking about an eye that people put on computers already. They do it for very low cost and along with audio, we're known to be the fancy look of it by any means, but it would provide for those people that don't get cable vision, the opportunity to at least see what's going on up here.

Small: They might not be able to hear it. They might be able to see it, but those eyes, they work a lot better without the audio. The audios are not synced. So, your lips will be moving and the audio will be (inaudible).

Neuzil: The audio would be behind.

Small: A little bit behind.

Neuzil: Yes, a little bit behind.

Lehman: OK.

Stutsman: One of the other things we talked about is scheduling department heads to come in to the Board Meetings at a regular basis to just give a brief update or overview about their department or specific programs. I wondered if the Board is interested in just taking 5 or 10 minutes out of our regular meetings to do that. If you are, we can go ahead and start working on scheduling those for the year. We talk about doing this from time to time. I think because nobody actually sits down and does a schedule, it just doesn't get done. So, I guess I just wanted to get feedback from the Board as to if you think this is…

Neuzil: The idea behind that would be, again you have the opportunity to be in front of the television, and that's why we put these on tape. Not only to learn about what is happening on the Board, but here is an opportunity to take 5 minutes out of our schedule and get some publicity about what that department or other elected official is doing in the County.

Lehman: Help educate the public that is able to see that. Put a face with a name and identify services that a department does offer. Similar to what we try to do in our budget presentation. Some people may hear a department's name, but they don't know exactly what services they offer. That's what we try to present to people. I think it's a good idea.

Stutsman: OK for us to go ahead and work on that then. Talked a little bit about brochures, having each department, if they haven't developed a brochure, working with them to develop a brochure that might be available to hand out.

Neuzil: And update a lot of them. Even the ones the Board of Supervisors would give out is already outdated because Pat and I are not listed, things of that nature, just an update. Again, most of these things can be done in-house without having to get them printed. You could do them on a photocopier with a colored piece of paper.

Stutsman: We also formed a subcommittee for County Fair, if any of you are interested in being a part of that subcommittee.

Neuzil: I'm on that subcommittee, so we're going to sign you up, we're going to have lots of fun at the County Fair this year.

Stutsman: Then, made plans for a summer picnic, which will be August 26th. This will be open to all employees who are interested in participating and we're going to have that out at Kent Park. It will be potluck, no County dollars in the picnic. We want to have people put that on the calendar. Anything else Terrance?

Neuzil: Well, we're not quite sure, I think, as far as that time or the exact date, because we still have to hear from Harry Graves.

Stutsman: No, he did say it was OK.

Neuzil: Oh, he did call in. OK. He's good with that, great.

Stutsman: Somebody wanted to know if there was a shelter that was available that day and he did say that there would be.

Neuzil: So, get a time and hopefully everyone will be able to come on out. Get department heads and get the group together.

Stutsman: That's kind of an update what we're doing. Just wanted to get some feedback on the Board, the direction we’re taking, if you have any other thoughts or ideas about things we should or shouldn't be doing.

Lehman: (Inaudible) got some real good ideas there for (inaudible).

Stutsman: It's a great Committee. We have treats.

Neuzil: I'm really happy to say, Mike, that we have the dunking tank at the County Fair that we are going to put the Chairperson in.

Lehman: I really appreciate that.

Stutsman: It was a priority, right.

Neuzil: Raise some money.

Lehman: How deep is it, I don't want to tread water.

Stutsman: OK, that's everything that I think we had.

(Continued in Part 3)