Chairperson Harney called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 5:30 p.m. Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, and Carol Thompson; absent: Sally Stutsman.

Unless otherwise noted, all actions were taken with the following vote: aye: Neuzil, Harney, Lehman, Thompson; absent: Stutsman.

Motion by Thompson, second by Lehman, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Neuzil, second by Lehman, to approve the minutes of the formal meeting of March 6, 2003, the formal executive session of March 10, 2003, and the formal budget public hearing of March 10, 2003.

Motion by Lehman, second by Thompson, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Motion by Lehman, second by Thompson, to approve and authorize the Chairperson to sign the FY 2003 County Farm Lease Agreement.

Whereas, the Board of Supervisors conducted a public hearing on March 10, 2003 whereupon the proposed fiscal year 2003-2004 county budget was presented to the citizens of Johnson County; and

Whereas, the citizens of Johnson County were invited to comment on the proposed fiscal year 2003-2004 county budget, as duly published in the official publications of Johnson County; and

Whereas, the Board of Supervisors appreciates the attendance at the public hearings and the comments from citizens who spoke at the public hearings, and encourages all citizens to be informed and participate in county government; and

Whereas, the Board of Supervisors has carefully taken into consideration the opinions expressed at the public hearing.

Therefore, be it resolved that the fiscal year 2003-2004 county budget and certificate of taxes is adopted as per the Proposed Johnson County Budget Summary for fiscal year 2003-2004

Motion by Thompson, second by Lehman, to approve Resolution 03-13-03-B1.

Whereas, $405,502 is budgeted to be transferred from the General Basic Fund to the Capital Expenditure Fund during the 2003-2004 fiscal year; and

Whereas, the Board of Supervisors desires to designate these amounts for specific capital expenditure projects; and

Whereas, expenditures for these projects will be made from the Capital Expenditure Fund.

Therefore be it resolved that the $405,502 budgeted to be transferred from the General Basic Fund to the Capital Expenditure Fund during the 2003-2004 fiscal year be designated as follows:

$405,502 in additional funding designated as follows;

Dept. 01- Ambulance. $162,082 for ambulance and equipment purchase

Dept. 03– Auditor $3,000 for office equipment

Dept. 04- Public Health $15,000 for vehicle replacement

Dept. 07- Information Services. $3,000 for vehicle replacement

Dept. 08- Sheriff. $150,470 for vehicles

Dept. 12- SEATS. $20,000 for vehicle

Dept. 17- Physical Plant $22,500 for vehicles and equipment

Dept. 19- Planning & Zoning $11,450 for vehicle

Dept. 33- Elections $3,000 for office equipment

Dept. 45- Human Services $15,000 for phone system

Motion by Neuzil, second by Thompson, to approve Resolution 03-13-03-B2.

Whereas, $1,000,000 is budgeted to be transferred from the General Basic Fund to the Capital Projects Fund during the 2003-2004 fiscal year; and

Whereas, there is $10,000 unallocated interest available in the Capital projects fund; and

Whereas, the Board of Supervisors desires to designate these amounts for specific capital projects; and

Whereas, expenditures for these projects will be made from the Capital Projects Fund.

Therefore be it resolved that the $1,000,000 budgeted to be transferred from the General Basic Fund to the Capital Projects Fund during the 2003-2004 fiscal year and $10,000 of unallocated interest be designated as follows:

$1,010,000 in additional funding designated as follows: $10,000 in appraisal services, and $1,000,000 for land acquisition.

Motion by Lehman, second by Thompson, to approve Resolution 03-13-03-B3.

Whereas, $1,189,616 is budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2003-2004 fiscal year; and

Whereas, the Board of Supervisors desires to designate this amount for specific technology projects; and

Whereas, expenditures for these projects will be made from the Technology Fund.

Therefore be it resolved that the $1,189,616 budgeted to be transferred from the General Basic Fund to the Technology Fund during the 2003-2004 fiscal year be designated as follows:

$12,920 for carryover elections

$366,280 for central computer technology as follows:

Central computer technology for Information Services, $241,480;

GIS, $124,800

$78,865 for document management projects

$731,551 for computer technology purchases for the following departments:

Dept. 01-Ambulance, $17,150;

Dept. 02-County Attorney, $4,400;

Dept. 03-Auditor/Accounting, $959;

Dept. 05 Board of Supervisors, $1,000;

Dept. 07-Information Services, $542,000;

Dept. 08-Sheriff, 129,693;

Dept. 11-Recorder, $19,128;

Dept. 12-SEATS, $12,121;

Dept. 19-Planning and Zoning, $5,100;

Motion by Thompson, second by Neuzil, to approve Resolution 03-13-03-B4.

Whereas, Johnson County (the "County"), proposes to enter into a loan agreement (the "Loan Agreement") in the principal amount of $3,600,000 pursuant to the provisions of Section 331.402 of the Code of Iowa, for the purpose of paying the cost, to that extent, of funding health and liability self-insurance programs; and

Whereas, it is necessary to fix a date of meeting of this Board at which it is proposed to take action to enter into the Loan Agreement and to give notice thereof as required by such law;

Now, Therefore, Be it resolved by the Board of Supervisors of Johnson County, Iowa, as follows:

Section 1. This Board shall meet on the 27th day of March 2003, at the Johnson County Administration Building, Iowa City, Iowa, at Nine o’clock a.m., at which time and place a hearing will be held and proceedings will be instituted and action taken to enter into the Loan Agreement.

Section 2.The County Auditor is hereby directed to give notice of the proposed action on the Loan Agreement setting forth the amount and purpose thereof, the time when and place where the said meeting will be held by publication at least once and not less than four nor more than twenty days before the meeting, in a legal newspaper of general circulation in the County.

The notice shall be in substantially the following form:

The Board of Supervisors of Johnson County, Iowa, will meet on the 27th day of March, 2003, at the Johnson County Administration Building, Iowa City, Iowa, at Nine o’clock a.m., for the purpose of instituting proceedings and taking action to enter into a loan agreement (the "Loan Agreement") and borrow money in the principal amount of $3,600,000, for the purpose of paying the cost, to that extent, of funding health and liability self-insurance programs.

The Loan Agreement is proposed to be entered into pursuant to authority contained in Section 331.402 of the Code of Iowa. The Loan Agreement will constitute a general obligation of the County.

At the aforementioned time and place, oral or written objections may be filed or made to the proposal to enter into the Loan Agreement. After receiving objections, the County may determine to enter into the Loan Agreement, in which case, the decision will be final unless appealed to the District Court within fifteen (15) days thereafter.

By order of the Board of Supervisors of Johnson County, Iowa.

Tom Slockett County Auditor

Section 3.All resolutions or parts of resolutions in conflict herewith be and the same are hereby repealed to the extent of such conflict.

Motion by Lehman, second by Thompson, to approve Resolution 03-13-03-B5.

Motion by Lehman, second by Thompson, to approve and authorize the County Attorney’s Office to negotiate a contract with GEMS, Government e-Management Solutions, Inc., for financial and human resources software.

Motion by Neuzil, second by Thompson, to approve and authorize the Chairperson to sign a contract with Binns & Stevens for application of calcium chloride to various Johnson County Roads in the 2003 Safety Program for $147,682.50.

Motion by Thompson, second by Lehman, to approve and authorize the Chairperson to sign a contract with Mark Seed Company for seed and fertilizer to be used in calendar year 2003 for $19,047.50.

Whereas, mental retardation is a condition, which today affects more than seven million American children and adults and their families, many of whom wait on long lists for needed services and supports; and

Whereas, the most effective weapons for alleviation of the serious problems associated with mental retardation are public knowledge and understanding; and

Whereas, the potential for citizens with mental retardation to function more independently and productively must be fostered; and

Whereas, during the month of March, over 2,500 members through the local chapters of The Arc of Iowa, a statewide organization on mental retardation, are forging vital employment, education and fund-raising campaigns under private sector initiatives; and

Whereas, The Arc of Iowa is celebrating 50 years of service to families and individuals; and

Now, Therefore, I, Pat Harney, Chairperson of the Johnson County Board of Supervisors, do hereby proclaim the Period of March, 2003 as

Mental Retardation Awareness Month

In this state, and urge that the citizens of this state give full support to efforts toward enabling people with mental retardation to live productive lives and achieve their potential.

Motion by Thompson, second by Lehman, to approve Proclamation 03-13-03-01.

Whereas, the Johnson County Planning and Zoning Commission, following a public hearing, on March 10, 2003, filed its report and recommendations for certain actions;

Now, Therefore, Be It Resolved as follows:

1. A public hearing in accordance with Section 335.6 of the Iowa Code is set for the 10th day of April, 2003 at 6:00 p.m. in the Board Room, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa, on the following: Z03002 (Ehlts), Z03003 (Harney), Z03004 (Schwab & Weibel & owned by Oakes Development LTD), and S03003 (Hemsted).

2. That the Johnson County Auditor be authorized to publish the official notice of the above public hearing.

Motion by Lehman, second by Thompson, to approve Resolution 03-13-03-Z1.

Convened Public Hearing on Zoning Application Z03001 at 6:00 p.m.

Application Z03001 of Nick Yutzy, Iowa City, requesting rezoning of 5.77 acres from A1-Rural District to CP2-Planned Commercial District of certain property described as being in the SE 1/4 of the SE 1/4 of Section 24, Township 78 North, Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located in the NW quadrant of the intersection of Highway #1 SW and 540th Street SW in Washington Twp.).

John Beasely spoke for the application, asking for deferment until the applicant may be present. David Brown, John Scott, Jane Hershberger, Matthew Ball, Don Miller, and Wanda Miller Beachy spoke against the application.

Motion by Lehman, second by Neuzil, to defer Application Z03001 and continue the public hearing on April 10, 2003 at 6:00 p.m.

Public Hearing Closed and adjourned to informal meeting at 6:30 p.m.

/s/Pat Harney, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Amie Kelley, Recording Secretary