Chairperson Harney called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 9:00 a.m. Members present were: Pat Harney, Mike Lehman, Terrence Neuzil, and Sally Stutsman; absent: Carol Thompson.

Unless otherwise noted, all actions were taken by the following vote: Roll call: aye: Neuzil, Stutsman, Harney, Lehman; absent: Thompson.

Motion by Lehman, second by Stutsman, to approve the claims on the Auditor’s Claim Register, as approved by a majority of the Supervisors.

Motion by Stutsman, second by Neuzil, to approve the minutes of the formal meeting of March 13, 2003.

Motion by Neuzil, second by Stutsman, to approve the payroll authorizations submitted by department heads, as approved by a majority of the Supervisors.

Convened Public Hearing regarding instituting proceedings and taking action to enter into loan agreement and borrow money in the principal amount of $3,600,000 for the purpose of paying the cost, to that extent, of funding health and liability self-insurance programs at 9:00 a.m.

County Treasurer Tom Kriz presented the public hearing regarding instituting proceedings and taking action to enter into loan agreement and borrow money in the principal amount of $3,600,000 for the purpose of paying the cost, to that extent, of funding health and liability self-insurance programs. No one was present to speak for or against the public hearing.

Public Hearing closed at 9:01 a.m.

Whereas, due to an increase in township officials meeting costs that were not budgeted, the State and Local Government Service Area in the Central Services Department will deplete its funds; and

Whereas, both the Recorder and the Treasurer temporarily has available funds in their budgets; and

Whereas, pursuant to section 331.434(6) of the Code of Iowa, a department appropriation may be decreased without a public hearing if the decrease is not more than the greater of $5,000 or ten percent of the department’s total budget; and

Whereas, both the Recorder and the Treasurer has agreed to temporarily decrease their appropriations by $1,000; and

Whereas, it is the intention of the Board to reverse this appropriation decrease following a budget amendment prior to the end of the fiscal year.

Therefore, be it resolved that the Central Services Department (Dept. 18), is herewith appropriated an additional $2,000 for a total appropriation of $5,500 for fiscal year 2002-2003. Also, the appropriation for both the Recorder (Dept. 11) and the Treasurer (Dept 14) are correspondingly decreased by $1,000 for a total appropriation of $439,874 for the Recorder and $665,744 for the Treasurer for fiscal year 2002-2003. The relevant county service area is State and Local Government, which remains unchanged at $1,515,126.

Motion by Stutsman, second by Neuzil, to approve Resolution 03-27-03-B1.

Whereas, due to a delay in the approval of a pending budget amendment, the Interprogram Service Area in the Central Services Department and the Insurance Department will deplete its funds; and

Whereas, both the Treasurer and the Board of Supervisors temporarily has available funds in their budgets; and

Whereas, pursuant to section 331.434(6) of the Code of Iowa, a department appropriation may be decreased without a public hearing if the decrease is not more than the greater of $5,000 or ten percent of the department’s total budget; and

Whereas, the Treasurer has agreed to temporarily decrease their appropriation by $30,000 and the Board of Supervisors has agreed to temporarily decrease their appropriation by $5,000; and

Whereas, it is the intention of the Board to reverse these appropriation decreases following a budget amendment prior to the end of the fiscal year.

Therefore, be it resolved that the Central Services Department (Dept. 18), is herewith appropriated an additional $25,000 for a total appropriation of $317,462 for fiscal year 2002-2003. Also, that the Insurance Department (Dept. 22), is herewith appropriated an additional $10,000 for a total appropriation of $608,600 for fiscal year 2002-2003.

The appropriation for the Treasurer (Dept. 14) is correspondingly decreased by $30,000 for a total appropriation of $288,929 for fiscal year 2002-2003. The appropriation for the Board of Supervisors (Dept. 05) is correspondingly decreased by $5,000 for a total appropriation of $445,582 for fiscal year 2002-2003. The relevant county service area is Interprogram Services, which remains unchanged at $4,681,042.

Motion by Lehman, second by Stutsman, to approve Resolution 03-27-03-B2.

Whereas, due to a delay in the approval of a pending budget amendment, the Social Services Service Area in the Institutional Accounts Department will deplete its funds; and

Whereas, the Human Services Department temporarily has available funds in its budget; and

Whereas, pursuant to section 331.434(6) of the Code of Iowa, a department appropriation may be decreased without a public hearing if the decrease is not more than the greater of $5,000 or ten percent of the department’s total budget; and

Whereas, the Human Services Department has agreed to temporarily decrease their appropriation by $10,600; and

Whereas, it is the intention of the Board to reverse this appropriation decrease following a budget amendment prior to the end of the fiscal year.

Therefore, be it resolved that the Institutional Accounts Department (Dept. 41), is herewith appropriated an additional $10,600 for a total appropriation of $49,050 for fiscal year 2002-2003. Also, the appropriation for the Human Services Department (Dept. 45) is correspondingly decreased by $10,600 for a total appropriation of $1,308,151 for fiscal year 2002-2003. The relevant county service area is Social Services, which remains unchanged at $3,562,770.

Motion by Neuzil, second by Lehman, to approve Resolution 03-27-03-B3.

Motion by Stutsman, second by Neuzil, to approve the changes to the Uniform Chart of Accounts for Iowa County Governments.

Motion by Lehman, second by Stutsman, to approve and authorize the Chairperson to sign a Renewal Application for Class C Beer Permit, and Application For Sunday Sales Privilege for Funcrest Bait and Tackle, Iowa City, as submitted by William Kallaus.

Motion by Stutsman, second by Lehman, to approve the new Home and Community Based Services Waiver Slots for Adults with Mental Retardation by 5 to a total of 165 based upon the recommendation from Mental Health/Developmental Disabilities Director Elaine Sweet.

Motion by Stutsman, second by Lehman, to approve and authorize the Chairperson to sign the Wellmark Administration Agreement effective January 1, 2003 through December 31, 2003.

Motion by Lehman, second by Neuzil, to approve and authorize the Chairperson to sign the Wellmark Administrators Adoption Agreement effective January 1, 2003 through December 31, 2003.

Whereas, the Johnson County Board of Supervisors in Johnson County, Iowa approves the list of financial institutions to be depositories of Johnson County funds and specifies the maximum amount which may be kept on deposit in each depository, in conformance with Code of Iowa, section 12C.2, Deposit of Public Funds, Approval-requirements; and

Whereas, this resolution amends Resolution 04-11-02-B1;

Therefore be it resolved that the following depositories and maximum deposit balances be approved:

Sheriff:US Bank, Iowa City $4,000,000

Iowa State Bank, Iowa City $10,000

Hawkeye State Bank, Iowa City $5,000

Hills Bank & Trust, Hills $5,000,000

Treasurer:US Bank, Iowa City $25,000,000

Iowa State Bank, Iowa City $15,000,000

Hawkeye State Bank, Iowa City $7,000,000

Farmers & Merchants Savings Bank, Lone Tree $7,000,000

Swisher Trust & Savings Bank, Swisher $2,000,000

First Trust & Savings Bank, Oxford $2,000,000

Solon State Bank, Solon $2,000,000

Hills Bank & Trust, Hills $45,000,000

Dain Rauscher Inc., Iowa City $2,000,000

Wells Fargo Bank, Coralville $2,000,000

Freedom Security Bank, Coralville $2,000,000

University of Iowa Community Credit Union, Iowa City $2,000,000

Liberty Bank, Iowa City $2,000,000

Auditor:US Bank, Iowa City $600,000

Recorder:Hawkeye State Bank, Iowa City $350,000

Hills Bank & Trust, Hills $400,000

Health:Hills Bank & Trust, Hills $20,000

SEATS:Farmers & Merchants Savings Bank, Lone Tree $400

Hills Bank & Trust, Hills $250,000

Solon State Bank, Solon $400

Motion by Stutsman, second by Neuzil, to approve Resolution 03-27-03-B4.

Be It Resolved by the Johnson County Board of Supervisors in session held on March 27, 2003, as follows:

That a public hearing be set for the following application requesting approval of a Conditional Use Permit for a Home Business:

1. Application CU03002 of Willis Mast requesting a Conditional Use Permit to operate canned goods reclamation operation as a Home Business on property described as Lot 1 of Dirty Face Addition, located in the SW 1/4 of the SW 1/4 of Section 17, Township 78 North, Range 7 West of the 5th P.M. in Johnson County, Iowa. (This parcel is located on the east side of Hazelwood Avenue SW, approximately 700’ north of its intersection with 520th Street SW in Sharon Twp.)

Now, Therefore, Be It Resolved:

1. That a public hearing be held on the 17th day of April, 2003 at 9:00 a.m., in the Board Room, Johnson County Administration Building, 913 South Dubuque Street, Iowa City, Iowa, on the above applications.

2. That the Johnson County Auditor be authorized to publish the official notice of the above public hearing.

Motion by Stutsman, second by Lehman, to approve Resolution 03-27-03-Z1.

Motion by Lehman, second by Stutsman, to approve setting Thursday, April 17, 2003 at 9:00 a.m. for FY 2003 budget amendment public hearing and authorize the Budget Coordinator to publish.

Motion by Lehman, second by Stutsman, to approve and authorize the Chairperson to sign the approval of the amendment of the Grant Agreement between Johnson County and the Iowa Emergency Management Division and the allocation of an additional $500.00 to match the 50/50 grant to purchase GPS equipment.

Motion by Stutsman, second by Neuzil, to appoint Sara Van Eck as Reserve Deputy Sheriff as recommended by Sheriff Bob Carpenter.

Adjourned to informal meeting at 9:47 a.m.

/s/Pat Harney, Chair, Board of Supervisors

Attest: Tom Slockett, Auditor

By Casie Parkins, Recording Secretary

These minutes were sent for publication and formal approval on April 3, 2003.