Stutsman: Jo, could you ask Pat Langenberg to come up. We're going to talk about the space needs. Why don't we wait before he comes up. I'd like to under other, talk about rescheduling that Zoning meeting that we had to cancel yesterday and I apologize for the Board for having to cancel that. Also wanted to, while people are looking at their calendars... Carol and I tentatively talked about some dates for the budget hearings. What we are looking at is on the 29th, and I'm just saying this so people can start clearing their calendars and making plans for that. Meeting perhaps the 29th for most of the day for budget hearings, starting off with the Auditor to come in first thing, maybe Monday morning at 8:30 to tell us where we're at as far as allowable growth and things. Then going into January...
Duffy: Could we, when would we be through on (inaudible).
Stutsman: Pardon?
Duffy: We need Pat White's Office on the administrative unit for Secondary Roads.
Stutsman: Oh, what time is that, Charlie?
Duffy: That's at 4:30 because they didn't want to meet at 6.
Stutsman: All right. I think that we would probably meet most of the morning and a good part of the afternoon so we'd be done for sure by then.
Duffy: Great.
Stutsman: Does anybody else have any comments?
Bolkcom: I've got a 12:30 to 2:00 appointment so I wouldn't be able to on the 29th. I can work all morning from 8 to noon or 8 to 12:30 and then I'm tied up between 12:30 and 2:00.
Stutsman: 2. Steve isn't here so, OK, maybe we could start again at 2:00...
Bolkcom: 2 to 4 or something in the afternoon.
Stutsman: Go until 4. Your meeting is at 4:30 so that would work wouldn't it Charlie?
Duffy: Yes.
Stutsman: OK.
Duffy: 8:30 then we'll start and 2 to 4:30.
Stutsman: Right. Then looking again at the afternoon of the 12th and the afternoon of the 15th. In the morning on the 14th.
Duffy: Afternoon of the 12th.
Stutsman: That's a Monday.
Duffy: Say 1:00?
Stutsman: Right, 1:00 to probably 4:00. Yes. Then the 14th, probably starting at 8:30, 9:00.
Duffy: 8:30.
Stutsman: Then go in the morning and then the afternoon of the 15th and starting there again at 1:00.
Jordahl: So wait a minute, that is the 2nd one, the 12th and then the...
Bolkcom: What about the morning of the 12th?
Stutsman: We decided not to do the morning of the 12th. Just because Monday mornings are usually pretty hectic. If we could afford that.
Duffy: 15th is Martin Luther King's birthday.
Stutsman: Is that a County holiday?
Bolkcom: It's the 19th it's observed. The 19th is.
Duffy: The 19th? I've got...
Jordahl: Isn't the 19th actually his birthday?
Stutsman: Oh, I guess I've got it written down here too, that it's the 19th.
Bolkcom: It's both.
Stutsman: OK.
Duffy: The 19th?
Jordahl: Yes, it's...
Bolkcom: We're closed the 19th.
Jordahl: Yes, my little planner has it printed in here as the 19th.
Duffy: Well Martin Luther King, Jr. Birthday traditional on the 15th and then...
Stutsman: It's observed on the 19th.
Duffy: Observed on the 19th so it would be...
Stutsman: Give everybody a 3 day weekend.
Duffy: Oh, I see, OK, yes.
Stutsman: So the afternoon of the 12th, the morning of the 14th, and the afternoon of the 15th, and all day on the 29th of December. Then going back to rescheduling the work session with the Zoning Department. Let's see, Joe you're going to be gone on the 24th, right? Oh, I need to have Rick come down here so we can see what works for him, too.
Bolkcom: The 24th of December? Yes, I'm not going to be here the 24th.
Duffy: The 24th of December.
Jordahl: I think there's going to be a lot of absenteeism on the 24th of December.
Stutsman: Pat Langenberg's going to be about 10 minutes, so...
Duffy: You're going to work on the...
Bolkcom: What about Friday afternoon?
Stutsman: I'm going to be out of town on Friday.
Duffy: Did you say the 24th of December?
Stutsman: I said that, well Joe, I think...
Duffy: That's out for me.
Stutsman: How about the 22nd?
Jordahl: We're looking at Planning and Zoning?
Stutsman: I think I've got a conflict on the 22nd.
Jordahl: Hey Rick, what about, what's with the Wednesday, tomorrow afternoon?
Bolkcom: What time are the interviews tomorrow? Does anybody...
Stutsman: They start at 9:00. I think go in the morning and actually Monday we have another interview too. I don't know what time that's scheduled for.
Bolkcom: How about the 30th?
Stutsman: That's a possibility.
Bolkcom: Uh-huh.
Stutsman: Do you want to go the 30th?
Jordahl: Yes, it's the day before New Year's Eve, now even though that's not a County Holiday, I don't know if Rick and R.J. are planning on being here. People might have personal plans on that day.
Stutsman: Rick, as you walk in the door, we're looking at rescheduling the work session.
Planning and Zoning Administrator Rick Dvorak: Oh good.
Stutsman: For your department. We're kind of looking at the 30th. Are you going to work, will that work with your schedule, are you going to be here then?
Duffy: I think that is a little close to the holidays though.
Dvorak: Tuesday?
Jordahl: It's like New Year's Eve eve.
Dvorak: Oh that's OK.
Jordahl: That's OK?
Dvorak: Afternoon?
Stutsman: Let's do it, well we'll have Board meeting in the morning, informal and formal. So maybe afternoon.
Jordahl: Afternoon.
Bolkcom: 1:30, 1:00.
Duffy: 1:00?
Stutsman: Let's say one.
Dvorak: One, sure.
Stutsman: OK.
Bolkcom: Nobody schedule anything.
Stutsman: OK. If we can't schedule anything, can I have it at 1:30 then?
Bolkcom: Yes.
Stutsman: Let's do it at 1:30.
Bolkcom: We need you.
Stutsman: 1:30, because I do have a lunch appointment that I would like to show up for just part of that.
Duffy: Anybody going to the bowl to watch Iowa play?
Bolkcom: When's that?
Duffy: The 31st. You'd have to hurry if you're coming back.
Stutsman: OK, Rick, 1:30 for Zoning, I hope that works with Steve. So, we'll have to make a note to tell him.
Jordahl: El Paso that would be warmer.
Bolkcom: Let's meet in El Paso.
Stutsman: OK. Reports. Charlie do you have any reports
this morning?
Duffy: Oh, I've got reports from last week. Senior Dining on Christmas, I think they have folks that help with that meal and the home delivered drivers, we've got enough of those lined up. I went to the Planning and Zoning meeting like a week ago yesterday. Usually I go to those and just sit in the back, don't say anything, it kind of helps out on some of these zonings; seems to me some of them get complicated. Went to (inaudible) but had to leave, but we did have a meeting with Secondary Roads and that will be the third one and that was the short one, so they want to meet that time in the evening. The shortest day of the year is the 21st, so we'll gain a minute in a day of sunlight...
Bolkcom: We're ready.
Stutsman: Yes.
Jordahl: I've been thinking that same thought.
Bolkcom: Dig out of here, we need to dig out of the hole.
Duffy: Some other ones that are kind of stale Sally, so..
Stutsman: OK, we've had pretty full agendas so we
haven't gotten to reports like we should have. Jonathan?
REPORTS (JORDAHL): ATTENDED SOCIAL WELFARE BOARD MEETING
Jordahl: Well, just last night, I attended the meeting of the Social Welfare Board and we've had a number of sort of wrap up kinds of things, both for the year end and looking backwards at what had been accomplished and orienting people, we have a new Board member. Looking forward to the budget question for the upcoming year. Cheryl mentioned, she's projecting a 3.88% increase that she will request for FY99. There was an introduction of this, Governor Branstad's Building Blocks for Success program, to try to put some money into early childhood education and other support. It's looking for some kind of innovative programs, various collaboratives to do different things. Kind of in the spirit of that, Bob's left here to serve as a resource, but we had a proposal made to include people who would be providing child care in their own homes to their own children as working under the definition of the family investment program as being employed, so that you would sort of... Johnson County would redefine. Because apparently we have the latitude like during the first 2 years, the State does, of defining during the first 2 years what is work. The Federal Government takes over in the 2nd phase, or the last 3 years of the early childhood phase of the child's existence, defining what's work for the parent. So the request is made, sort of a proposal coming forward form the Social Welfare Board to the State to consider redefining what it is to be work, to allow an at home paid caregiver being the parent to be included as that. Using some of the money that would now be going to day care instead to pay the parent and define them as working. So it's an interesting concept.
Stutsman: Anything else, Jonathan?
Jordahl: Well...
Duffy: Could I ask a question?
Jordahl: Yes, I think Charlie...
Duffy: The parent then would pay the child for, am I listening to this right?
Jordahl: The State or DHS would pay the parent for
providing child care to their own child. There would be in
addition an educational component during the first 2 years that
would be required to do parenting skills development, things like
that.
BOARD OF SUPERVISORS AND PAT LANGENBERG: SPACE NEEDS FOR NEW STAFF
Stutsman: Well Pat's back, so why don't we go back up and talk about space needs for new staff. Any ideas?
Langenberg: I've had 5 of them.
Jordahl: Since you left the room, huh?
Langenberg: No, I understand that, no I don't, I'm not trying to...
Jordahl: A fountain of ideas.
Langenberg: I can make it 6.
Stutsman: OK. Well the latest, Joe you had a, or somebody had a...
Bolkcom: Well there were a couple of ideas, yes go for it.
Jordahl: Yes.
Stutsman: Oh, I'm sorry, didn't mean to interrupt you.
Jordahl: Well I just was saying I think the shotgunning idea like Pat was saying 5 or 6, this space exists here and we might be able to carve up our area here and do something maybe going north with the break room and reconfiguring the Board Room at a fairly low cost to put in some walls or partitions or whatever in here to house additional staff in this room if we had some substitute for the Board Room. So the question of whether we move north or not in looking at the office of the City Assessor or not. The other idea is that this curved wall here, beautiful as it is, isn't really being used as it was originally intended to match this curved table. If we straightened that wall out, we might be able to at fairly low cost, put a corridor along this wall, the other side of this wall. Take our existing cubicle spaces and separate them into offices for the Supervisors at a very low cost, compared to some of the other options that would require more radical re-figuring of the building. So there are 2 things I throw out.
Stutsman: Pat, is that practical to take that wall out? Can that be done?
Langenberg: Sure.
Jordahl: Yes, it's these posts that can't go.
Langenberg: Right.
Jordahl: But this could be straightened.
Langenberg: No, we had talked about this at one time with all the offices coming into this room.
Jordahl: Not coming in here, no. I'm saying run a corridor along the other side of that wall.
Langenberg: That's pretty small offices.
Jordahl: Yes, well they are now.
Langenberg: Well, they'd be even smaller. If you're talking about putting doors on your offices.
Jordahl: Walls and doors.
Langenberg: Oh boy, you'd be pretty tight.
Jordahl: But it feels tighter with this curve there. I think maybe take the curve out. It wouldn't be so bad.
Stutsman: I don't think you're going to gain that much with that...
Langenberg: If you put walls in, you're really going to have small offices, without checking over there.
Stutsman: Well could we take this wall out all together and then just move the Board table against the windows, or have the Board Room go out that way, and then make this space office space? Have the Boardroom in the middle with offices flanking either side of it?
Jordahl: Yes, that's a good idea. That would have windows too. People would have a...
Bolkcom: People would be staring out the windows then.
Jordahl: That might be good. Take a long meeting, their agenda item doesn't come up for a while, they'd like to stare out the window.
Stutsman: Would we gain anything with that?
Langenberg: Space wise?
Stutsman: Yes.
Langenberg: For what?
Stutsman: Well more room in the Board Room and more offices.
Langenberg: Well, I'm saying you're losing your office space, is what you're really.
Bolkcom: So you're saying make offices, like an office here and an office here and have a wall here. Have seating here facing this way.
Langenberg: I think you're really just moving things around personally.
Bolkcom: I don't want to have a smaller meeting space for the Board. I think we're on the verge of having a pretty darn small space now.
Langenberg: I know Carol had talked about going next door and I told her that's not handicap accessible. So that should be the thought right away.
Stutsman: Go next door
Langenberg: If you were to make this office for Board meetings, that's not handicap accessible.
Stutsman: Oh, the Armory you're talking about.
Langenberg: Yes.
Stutsman: Yes, OK.
Bolkcom: What about the option of going, one of our staff suggested taking Dan Hudson, moving him into Jerry Musser's office.
Langenberg: Sure, we came up with a plan like that. Just move everybody around.
Bolkcom: Move everybody down one, the department heads...
Stutsman: And not give up any of their office space. It would just be.
Langenberg: Right, everybody would move down one.
Duffy: I'm not going to comment unless they're here.
Bolkcom: OK, that's fine.
Stutsman: Well, I think we need to kind of brainstorm some of these options and then have a work session where everybody's involved and we can just throw out some of these things.
Langenberg: Yes, that was sure brought up though.
Bolkcom: So that would be a space for, if we were to take that space, who would get that space. Would that be the Human Resource person?
Jordahl: I would think most likely, but it could be the meeting room. It could be the Boardroom.
Bolkcom: The Boardroom?
Jordahl: Yes. If we...
Bolkcom: It's pretty small. It's about as big as...
Langenberg: It's 10 by 20. This?
Bolkcom: Yes.
Langenberg: Yes, it's 10 by 20.
Bolkcom: The Board would meet there.
Jordahl: No, if you took that wall out and opened that space up.
Stutsman: I think it needs to be an office, otherwise we're just...
Jordahl: I think HR is the first thing that we would look at for it, is to put the HR office there.
Langenberg: Yes, I remember his space only comes to about that 2nd section in the... It's not like it goes all the way across to his office.
Stutsman: I think, so would that mean that we'd be giving up that conference room then? No.
Jordahl: We'd need an entrance somehow. Would that entrance have to go through...
Langenberg: The entrance would have to go, this would be one big Boardroom. Either that or make an entrance, well you'd have to make kind of a cubicle that...
Bolkcom: Maybe you'd have to enter through the existing door. Maybe you wouldn't have to spend any money to do that.
Stutsman: Well really we wouldn't.
Jordahl: Maybe we could just change the entrance to the Assessor's Office so that you had a door directly to Human Resources from the hallway and had another door.
Stutsman: Or, if we really wanted to do it on the cheap, not make any changes there and just simply put, the focus would be redoing Rick's Office into the break room. Right?
Langenberg: You'll still need doorways, like where Rick's Office, the doorway would have to go that way and Musser's would have to go that way.
Bolkcom: Leave everybody where they are and put the Human Resources person in the back of the break room. Redo that and make an office there. Then there would be, if people wanted to go visit with that person, they'd walk through the break room.
Langenberg: Yes, I thought about that a long time ago.
Bolkcom: Then they'll be happy, we don't have to move everything.
Jordahl: That would actually be a decent way to have some sort of a place for them to sit while they were waiting to be interviewed or something.
Bolkcom: Sure.
Langenberg: Well we wanted them close, that's why.
Stutsman: There's a window there too.
Langenberg: Oh, yes, it would be a great office. Holy smokes.
Stutsman: That would certainly be the least expensive way to do that.
Langenberg: You've got windows, you've to trees to look at, you've got everything.
Bolkcom: So...
Stutsman: But all we've done is loosen up the closet space downstairs. We haven't done anything to address our space needs up here, as far as...
Bolkcom: So we go that, then the other question is do we go to the Recorder's space.
Stutsman: Or do we go into this conference room and make better use of the conference room that's downstairs in the front of the building.
Langenberg: I really don't know how much, I don't want to say it's not used a lot. I know information services uses it.
Bolkcom: You're talking right at the foot of the steps.
Stutsman: I'm talking at the...
Bolkcom: You're talking about Slockett's, yes.
Langenberg: Oh, on that.
Stutsman: Yes.
Langenberg: I don't want to answer that. I have no idea what that's used for.
Duffy: If we remodel this, I said if, most of the ... anything to do with government, like different groups. Take a look at Iowa City, they have got... you're elevated... with the public that way, the chair, we can see these people. Here sometimes somebody is in the back, you kind of have...
Jordahl: Yes.
Duffy: Wants to speak, you have to look...
Jordahl: Yes.
Duffy: And most of the people in government their meeting will be like that. I think we should...
Jordahl: Or we could elevate the people, too, like a theater.
Bolkcom: I like that better.
Duffy: Well, you probably could but you know what I mean, you hardly ever
Jordahl: Yes.
Duffy: (Inaudible) like we have just level here with the rest of the people.
Jordahl: Yes.
Duffy: It's easier on the..
Bolkcom: Right.
Stutsman: Are we ready to have a work session with everybody to start talking about...
Langenberg: Yes. If you're talking about going all the way around the building, I suppose, yes.
Jordahl: I'm wondering about what roll the Space Needs Committee plays with this. We're going to have, I assume, some sort of a process of adjusting.
Stutsman: I don't think we can wait for the Space Needs Committee to make a... This is just going to be a short-term band aid, in my opinion.
Bolkcom: Where do we move the exercise equipment if we take that space in the break room?
Langenberg: Down to the mail room. If you were talking that person, it's a possibility.
Jordahl: What about the room that the janitor uses, there, can we put the exercise equipment in there?
Langenberg: That's pretty full of just, it's full of recycled..., custodial supplies, storage.
Jordahl: Uh-huh. Could some of that go into the mail room?
Langenberg: Well, that's a possibility.
Jordahl: It does seems like its not real full, its just got stuff in it.
Langenberg: Yes, It's pretty full.
Stutsman: I think periodically it gets full.
Jordahl: I think maybe it could be emptied more frequently.
Langenberg: It's got walk space. Well, what it is storage paper for everybody. I think Rick has got zoning files all the way along the north wall and the I think along the west wall is all...
Jordahl: What about under the stairs, over here under
Stutsman: Yes, can ..
Langenberg: Fire Department says no.
Jordahl: No paper.
Langenberg: No, nothing. That goes right where the air handler is.
Stutsman: (Inaudible).
Bolkcom: What about another storage building? I mean this space in this ...
Langenberg: We've got a empty room down there.
Bolkcom: (Inaudible) high value stuff.
Stutsman: For what?
Langenberg: For people.
Bolkcom: For people.
Stutsman: For exercise stuff? What are we talking about? Space for?
Bolkcom: I don't know, I'm just thinking if it's paper.
Jordahl: No, paper.
Bolkcom: If there's anyway to move anything out of this building somewhere else.
Langenberg: I've always said that if you get to it daily, let's keep it here, if you don't let's get it out of here, if you listen everybody, it sure sounds like to me that they use it all.
Jordahl: Well, if they've got paper, they can store a weeks worth of paper in their office.
Langenberg: They can definitely store. It's not humidity controlled, though. You know when you start talking copiers and stuff like that.
Jordahl: Oh, uh-huh.
Langenberg: You need it humidity controlled, and that's not air conditioned out there.
Bolkcom: Maybe we could just see a listing, not of everything in there, but , or we could just go look at it and visit with those people that have stuff stored there. I don't know, it's potential office space, I guess.
Stutsman: That's what Dwight was doing with this survey, was going around to talk to people about their storage.
Langenberg: Right.
Bolkcom: I guess I'd like to see us consider doing the break room., adding an office behind the break room. Move that equipment wherever we can do it and then also do, break through and take the Recorder's office and build the Recorder another office behind that office. That would have, we could have the Board's staff, Carol, Jo, the Deputy Administrative Assistant position here. The other question we've talked about is we don't have a space for this additional clerical person that we've talked about, not actually being able to hire that person. But it would seem to me that we could have one, a little bit of bull-pin, or open space, plus have a private office in the existing Recorder's Office. Maybe you could have the Deputy Administrative Assistant could have a door that closed and then there would be some additional space to kind of push back where Kim was. That could be a new secretary or Jo Hogarty. Jo's station stays where it is, Carol's stays where it is.
Duffy: I'd like to see how the budgets are starting to come in now and we start working on the budget and see how the dollars are spent.
Stutsman: Uh-huh.
Bolkcom: We have the money, I mean we have what we just talked about it this morning...
Duffy: Well, maybe we do.
Bolkcom: ...in the context of the capital budget. We've got people, Charlie, going to start here in the next couple of weeks. We don't have any place for them.
Duffy: Well, we should have thought out before then, Joe.
Bolkcom: We've been talking about thinking it out. We're getting to the point where we need to make a decision.
Stutsman: How about if we, I hate to talk about another meeting or scheduling another meeting. When is a good time to ... I wonder if we could do that after the Board meeting on Thursday? We were going to ...
Bolkcom: How about this afternoon after the meeting with the department heads?
Stutsman: That might be the time to do it.
Bolkcom: If we're all here.
Jordahl: Doesn't that have to be agendaed, though?
Bolkcom: It is on the agenda right now.
Stutsman: For space needs?
Jordahl: Just defer, just post, what do they call that?
Bolkcom: We could just (inaudible) the meeting
Jordahl: What's the word for keeping this meeting going on?
Bolkcom: Recess.
Stutsman: Recess.
Jordahl: Recess, yes, thank you. Thursday afternoon I'm OK until about three. Innovation Zones is at three thirty.
Duffy: Is that this Thursday?
Stutsman: We're going to have to reschedule that because of... we meet with Tim Shields until four.
Duffy: Until four, that's Thursday. That's out for me.
Jordahl: Oh, do we? I didn't have that down.
Stutsman: OK.
Bolkcom: Why can't we just continue, let's recess.
Stutsman: All right, should we do that then?
Langenberg: Are going to want to have ...
Bolkcom: (Inaudible) find the time. Go ahead.
Langenberg: ...all department, I mean the whole north side, here. I mean everybody from the north.
Bolkcom: I think that, my sense is that, if we can not move everybody's office, just have our person have to walk down. I mean, if they're going to have to go through another space to their office, we might as well not disrupt everybody else.
Langenberg: I was thinking at one time we had talked about back of the vending, but I guess somebody, I don't know who it was, if it was Carol, if it was somebody here, that they wanted them close to this office.
Bolkcom: Ideally, it would be nice, but even going through here, I think it's going to be cumbersome.
Jordahl: The notion I'm having, here let me draw a picture of this.
Langenberg: Here.
Jordahl: I mean here. Oh, good, let's play with that. Where are we, I'm backwards. OK, we're here. That's the new plan, where's the existing?
Langenberg: (Inaudible)
Jordahl: That looks like it.
Langenberg: (Inaudible).
Jordahl: Then let me draw it.
Stutsman: Let me, I wanted to look at.
Jordahl: What I'm thinking is, here's the Assessor's windows and the door and then the Assessor's office sits back here, right, along this wall. So, if we just reconfigure the entrance area so that you had, you make a cut 90 degrees like that and you have an entrance to the HR office and here or here to the Assessor's office. You know what I'm saying?
Langenberg: You're still going to need a space, though.
Jordahl: Just cut in a bay. Right, the Assessor would have to move to a different, but what I'm saying as far as getting an entrance off of the hallway to the HR office, we could just open up an entry way and build enough of a wall into the ...
Bolkcom: But it would still be disconnected from our brain center. Right, where the phones are being answered, milling around happens, and the coffee pot and doughnuts.
Jordahl: That's what you're talking about doing. I'm not saying that instead of the Recorder's Office, we're talking about going both ways. So, if we went.
Stutsman: Where are you going, Charlie
Duffy: I've got (inaudible).
Duffy left at 11:25 and returned at 11:30
Jordahl: So if we did go with the HR person into the Recorder's Office, then the additional space on that side could be something else.
Stutsman: OK. We will recess this part of the meeting until this afternoon. Any comments, Pat?
Langenberg: No, I was going to say, is this just going to be amongst you, are you thinking about, kind of bouncing everybody up here?
Bolkcom: I think the commotion that's going to cause for the added convenience is... you know, you have fifty extra feet to walk down the hall.
Langenberg: It's a nice room, or it would be.
Jordahl: It wouldn't have to be on the far end of that room, either. It could be on the west side, in the southwest corner of the break room. I realize there's all these cabinets and sink and whatnot there, but.
Langenberg: Yes, well..
Bolkcom: I think you put it back where there, behind the pop machines.
Jordahl: Where the carpet already is.
Langenberg: Yes.
Jordahl: OK.
Stutsman: Can you be there this afternoon, Pat?
Langenberg: Sure.
Stutsman: OK.
Langenberg: What time are you talking about. Are you talking after department head ...
Bolkcom: Probably two thirty.
Jordahl: So, you're gone. When are you done interviewing?
Stutsman: Two forty-five.
Bolkcom: Oh, yeah, you're not going to be here.
Jordahl: So, we're talking three o'clock?
Bolkcom: And Debra Conger will be there so she can hang in there.
Jordahl: This is awful short notice, I mean, if the idea of this is if we get people who are going to be effected by this in here, do we, we have no reason to believe they're going to be able to be here.
Langenberg: Now, if you do go that way, let me tell you now, say you take that office next door, for very minimal expense, you could take Debra's door, make that wall and move that door into this new area and not change the heating, air conditioning, electrical, you name it. We're just changing the door, saving the same door and everything. But we still need some space for her. There's no doubt about that.
Bolkcom: Is the twenty grand that you threw out earlier to make a secure office for her.
Langenberg: Right.
Bolkcom: OK.
Langenberg: But that was also two offices in here and that was changing the mechanical, everything.
Bolkcom: Is it conceivable to say, maybe the new Administrative Deputy Assistant gets that office, that Debra's in and just put the door don't reconfigure it.
Stutsman: Kim's position.
Bolkcom: Kim's position. Then if the Board's hiring a new secretary that can be where Kim sat.
Stutsman: Well, that's.. I think that's workable because a clerical person does not need an office that Kim's replacement would need or the HR person.
Langenberg: I'm just saying that the cheapest way to (inaudible), I'm not saying that's the one.
Jordahl: That's pretty, that office would be twice the size of Carol's. I mean, do we want the Deputy Administrative Assistant to be in an office twice the size of our Administrative Assistant?
Bolkcom: Well, our Administrative Assistant just redid her office. I don't know if she's kind of a center, core person.
Stutsman: No, I think if you asked Carol she would say no, she wouldn't even want to go into that other office.
Jordahl: We're talking about an interview room, you know. If our notion is to solve the HR question, we've got the HR person, the interview are, they're happening. The HR person is going to be hired before the Kim replacement is.
Bolkcom: You could put the interview... you could put the HR person in that space.
Jordahl: That's what I'm thinking is that, if we're talking about getting something done that'll fix the problem now, then we're talking about HR.
Stutsman: And then not worried about this musical chairs with these offices on this north side of the building.
Jordahl: I think for our budget person.
Bolkcom: I think in the long-run, of having the autonomy of it, the department head, having the HR person, doesn't need to be in there.
Stutsman: No, I guess I'd agree.
Bolkcom: I think having the staff that most directly works with the Board and that would be our Deputy Administrative Assistant. We want them close by.
Jordahl: Which means we do need to talk about the whole thing, because we may put the HR person there briefly, but then change the HR person when we go to this thing. Unless we can find a way to expedite the whole question and do all the changes at once.
Bolkcom: I guess I'm not in favor, at this point, of moving, just doing a musical chair thing with moving everybody down. I think it's too much commotion, too much hassle,
Stutsman: So just ...
Bolkcom: Just reconfigure that space and not take the extra expense of all these other doors.
Stutsman: Yes, I'm almost thinking that that would be... just reconfigure that space with the HR person. Take Deb's place for the Kim replacement and basically,
Langenberg: Is she worried about security in her area for her documents and everything?
Stutsman: Deb?
Jordahl: HR? Deb is. Deb's got to have a locked space.
Stutsman: Are you talking about Debra then, or Human Resources?
Langenberg: No, I was just wondering about, you know, Clete has an alarm, and Information Services. Maybe that would be safer with an alarm on the door.
Bolkcom: Could be. I think it's also just confidential space.
Langenberg: Oh, yes.
Bolkcom: Where it's not just partitions.
Stutsman: Well, she's a department head or an elected official, too and we certainly have secure...
Langenberg: No, I didn't mean it like that (inaudible).
Jordahl: Except for Supervisors. Supervisors don't get this.
Bolkcom: What about this. Are we going to do anything with this, what we're talking about. Is there anything to be done about this.
Stutsman: Well, what are we going to gain by straightening it.
Langenberg: You're going to gain just your current... what you're going to do is come right down this line.
Stutsman: Is it worth the cost. I don't think it's worth the cost if all we're going to do is gain...
Bolkcom: We don't exactly have a lot of space, I mean we need a hallway, if we're going to do this, you need a hallway big enough for ADA, whatever that would be, so that would eat up, all right.
Jordahl: How wide is an ADA hallway?
Bolkcom: We're never going to have palatial offices folks.
Jordahl: Can we go look at this, because we all think in terms of the present congestion.
Bolkcom: It would significantly improve our space to be able to talk on the phone, close the door and read.
Langenberg: That back office though, (inaudible) four foot you can only come out about five foot.
Jordahl: Well, Charlie's the back one.
Langenberg: That's right.
Jordahl: Would not have the hallway pass (inaudible). that would be the end of the hallway. His door would go straight in.
Langenberg: Well, the other ones would be six foot. That's pretty tight.
Stutsman: I don't think you're going to be able to put doors in with the current space.
Langenberg: If you're looking for (inaudible).
Stutsman: It's just not there.
Langenberg: If you look, you know these panels are two foot.
Stutsman: Pat, how much would it cost to take this wall out and straighten it?
Langenberg: A lot.
Bolkcom: We could probably strip the wall paper off ourselves.
Jordahl: Well, here's another thought.
Stutsman: I could knock it down if you got me mad enough.
Jordahl: I got another thought about this. Is pull that... make a curved wall over there, straighten this one out and curve that wall to make more room for that back offices. So we would actually have the same width of offices all the way around, or acceptable widths.
Stutsman: What would, if it doesn't cost that much, I guess we could.
Bolkcom: Or don't have five supervisors, try to figure out a way to have three supervisors up here and two somewhere else.
Stutsman: I don't like that idea. I think we all need to be at the same general location.
Bolkcom: There are days when I think that and then there's days.
Duffy: I'd second that, yes
Bolkcom: I love you guys, but...
Stutsman: The other thing, too, is when do we chose to be torn up with this?
Bolkcom: Well, we're going to be busy in January with the budget, that might be a good time.
Jordahl: Christmas would be good.
Stutsman: That would be a great time to do it.
Bolkcom: It would beat spending a lot of time in here.
Stutsman: Any further discussion? (Inaudible) about this.
Jordahl: I think we need to have our frame of reference kind of loosened sufficiently to ask not only what can we do with what we've got but what do we want. Joe's saying or Pat's saying, these are awfully small offices. What do we want for an office? Do we want big offices like they have up in Linn County or have some small offices?
Stutsman: Sure we do.
Jordahl: If we want big offices, then what are we willing to pay for it, how does that stack up against the rest of the County's needs. You know what, let's punch this here, come this way, make offices that go all the way across from where they are now to here. What does that mean in terms of the rest of the space. We need a Board Room, but maybe if we did something else that way, we could have more Board room here. What if the offices came to here, what does that do?
Stutsman: I guess I think we need to do an overall picture of this building.
Jordahl: Right.
Stutsman: I think I'm leaning towards just minimal cost up here to get us by in the short term and then really look at a major overhaul of this building.
Jordahl: Yes.
Bolkcom: So kick it to the Space Needs Committee to figure out what the Supervisor's future is.
Duffy: I would agree to that.
Stutsman: Right.
Jordahl: Good, good, there you go.
Stutsman: And quit thinking about taking out this wall. We're just going to have to make do.
Jordahl: In the short term. Take care of our immediate needs which is Kim and HR, or HR or whatever.
Stutsman: With as little money spent as possible. Knowing that it is short-term and then really put our feet to the fire and get the Space Needs taken care of.
Langenberg: You know, if we did that down there, whether it's done or not, it might be something that you could use as a conference room.
Bolkcom: Right, you've got more space.
Langenberg: More space and just get that equipment out of there and put it downstairs.
Bolkcom: We would want to probably put up a notice to people that we're going to do this and get some feedback. Do we know what people think about it?
Jordahl: Isn't that what's at three o'clock this afternoon?
Bolkcom: Or figure out, well I suspect there's some people that use exercise equipment (inaudible).
Stutsman: Maybe they would have some ideas of where to go.
Bolkcom: We need to figure out where we're going to put that.
Langenberg: We can put it in that mail room.
Stutsman: Is that locked all the time?
Langenberg: It could be unlocked.
Bolkcom: Is it big enough?
Langenberg: (Inaudible).
Stutsman: You're not going anywhere on the bike.
Langenberg: For the treadmill and bike.
Jordahl: Are there just two pieces of equipment back there or are there three.
Langenberg: Somebody put a third one back there. I don't know where that came from.
Stutsman: Three.
Bolkcom: There's two bikes and a treadmill.
Langenberg: There's two bikes, you're right.
Duffy: A scale.
Stutsman: And the scale.
Duffy: I've been using that scale every (inaudible).
Langenberg: I do every morning..
Duffy: And it still hasn't helped out.
Langenberg: I know what you mean.
Jordahl: That's because it's next to the thing that sells the pastries.
Duffy: Yes.
Stutsman: OK.
Bolkcom: Maybe a little bit more study about what's in this office over here, too. The storage thing.
Langenberg: Oh, sure.
Stutsman: Oh, in this... We need a purge day where we just all come in and just purge files.
Bolkcom: I'm going to purge back here pretty quick.
Duffy: We're giving up on downstairs? We're going to wait for the whole picture?
Stutsman: Uh-huh.
Bolkcom: We thought, while you were out, we're going to go with the third floor.
Duffy: Really, that would be nice. We could set up on top of the roof.
Bolkcom: Above it all. You were saying we needed to get up above.
Stutsman: Basically, we're just talking about taking the room behind... or the area behind the break room where the exercise equipment, making that into the HR person. Moving Deb Conger's office over against that corner and putting the budget person, or Kim's replacement, in her office. If we add a new clerical person putting that where Kim used to sit. OK?
Bolkcom: Sounds great.
Langenberg: What time are you looking at today, then?
Stutsman: 1:30, 2:00, 2:30?
Langenberg: 2:30?
Stutsman: 2:00, 2:30. Thank you, Pat.
Jordahl: Question that...
Langenberg: Sure.
Stutsman: We need to move into executive session to talk about the S.E.A.T.S. Director.
Bolkcom: Thanks, Pat.
Langenberg: You bet.
Jordahl: Question is, before we do that Sally, about the January 20th, 21st, 22nd. There was something, some reason that I could not attend the ISAC University, which I am scheduled, and planned, and reserved and everything to do, and I don't apparently have that down on my schedule.
Stutsman: I think we just thought that we're going to have to be dealing with budgets then, Jonathan.
Jordahl: Budgets.
Stutsman: We're not going to be able to meet that first week in January or the first week in February. So that really leaves just the 12th.
Jordahl: Pushes it too much.
Stutsman: Those three weeks. When's the ISAC scheduled.
Jordahl: I think it's Wednesday and Thursday. I'm sure it's Wednesday and Thursday. The 21st and second.
Stutsman: And we won't be in on the 19th because that's going to be Martin Luther King's Day, the 26th is an all day strategic planning meeting, so I think that pretty limits us, that limits us quite a bit as to when we are going to be able to meet.
Jordahl: OK. One other possibility, I don't like cramping myself, but is... I've got P and Z prioritizing on the 30th. I think that I may be back on the Friday, the 9th of January, if you wanted to do some more budget stuff then.
Stutsman: I'm going to be out of town on the 9th.
Jordahl: OK.
Bolkcom: We don't need to cramp anybody.
Stutsman: Pardon me?
Bolkcom: We don't need to push ourselves. We're going to be busy enough.
Stutsman: I don't know what to say about the ISAC University. I guess, it depends on how this budget process goes.
Jordahl: Yes.
Duffy: You mean the one in January?
Stutsman: Yes.
Duffy: It might be better than other ones, I don't know
Jordahl: Well, it's more focused here. Joe was just showing me, I don't know what it is that I've signed up for, but as a reminder here, how to manage multiple projects and meet deadlines. That certainly sounds like apropos of our current situation
Stutsman: OK. Are we ready to move into executive session to discuss the S.E.A.T.S?
Bolkcom: What's the impact of not having all five members of the Board here.
Stutsman: Well, I suppose you probably need to wait and have all five members. Maybe we should wait and put this on for Thursday. Is that in agreement.
Bolkcom: That would be fine with me.
Stutsman: OK. Why don't we put that on for Thursday then. We will recess the Board meeting until one thirty when we will have a work session with Johnson County Elected Officials. OK, we're recessed.
Recessed at 11:40 a.m; reconvened at 1:35 p.m.
(Continued in Part 4)