WORK SESSION WITH JOHNSON COUNTY ELECTED OFFICIALS
Recessed at 11:40 a.m.; reconvened at 1:35 p.m. as an Elected Officials Meeting with Lacina present and Stutsman absent. Other elected officials present were County Recorder Deborah Conger, County Treasurer Cletus Redlinger, County Sheriff Robert Carpenter, and County Auditor Tom Slockett.
Lacina reviewed the timetable of the budget process. The budget needs to be finalized and turned over to the Auditor's Office by about the first week in February to get it switched over to the State requirements for service areas. Slockett informed the Board that all budgets were in except for the Board of Supervisor's budget. Bolkcom said the Board wants to start looking at budgets December 29 and asked Slockett to prepare a written time frame of deadlines. Carpenter mentioned he had submitted a packet of budget information with projections as requested by the Board. Jordahl expanded on the benefit of the projections in justifying a percentage increase in budget allocations. Slockett had attended a meeting in Des Moines and found that the national inflation factor is 2.16%. He mentioned the Board had asked for information on the growth in Johnson County and the inflation factor. Slockett informed the Board that preliminary valuations should be ready this week. The processing of the removal of about 300 parcels from a Tax Increment Finance (TIF) district in North Liberty and placing a large number of parcels near the new mall in Coralville in a new TIF district would need to be completed before final valuation figures are available. A report would be generated to show how much additional funding would be available due to growth under the discontinued property tax limitation law guidelines for informational purposes for the Board.
Bolkcom informed the group that all departments would be contacted to set up times for presentation of their budgets. The Board would also be meeting with Tim Shields on Thursday afternoon to continue their strategic planning process with the focus being to prioritize items that the Board will be working on, including input by elected officials and department heads at a previous strategic planning session. Jordahl said changes in reporting for performance based budgeting wouldn't be implemented for the pending budget, but the Board wishes to implement it as soon as is they can with cooperation, feedback and input from elected officials on the form that it will take. Carpenter inquired how the comparison would work fairly when comparing units to their own department each year. He viewed the level of service provided for various functions in his office as varying too much from year to year, depending on what the needs are. Duffy said the Sheriff may need flexibility in his budget. Carpenter said his department will compare favorably with other departments in the state, but may see a dramatic change in services required from one year to the next. Jordahl explained that the statistics Carpenter uses now would be comparable to the statistics used in the performance based budgeting and summarizing information. Carpenter asked the Board to present information to the departments fully explaining performance based budgeting before it is implemented. Bolkcom said he made a good point.
Slockett said that for this system to work, department heads have to support it and come up with something that will be useful to them. The Auditor's Office intends to submit a performance based budget this year to see how it works. Slockett didn't see a need to hire a consultant to help with performance based budgeting. Other counties in the state have performance based budgets and sharing information might be helpful. Lacina gave some examples of performance indicators to use as a tool for the departments to target areas and defend budget increases. State shifting of duties can be shown as affecting the County budget on a performance based budgeting system. Carpenter mentioned the affect of the Juvenile Sexual Offender Law that came into effect last year. He said the State does not reimburse them for the 1,000 inquiries they've had to answer from the public. Jordahl wondered about an unfunded mandates section in the budget and Slockett said that can be a fairly subjective term. Carpenter stated he didn't think they could collect a fee for that.
Bolkcom wondered how they should proceed. Conger stated a CD-ROM is available on the County network. Redlinger stated his problem right now is time, he's had a deputy out for 2 months. Conger stated they could use an Excel program. Carpenter stated he doesn't have the person to do that. He said he's trying to get overtime caught up. Slockett mentioned that the purpose of the performance based budgeting is used for things that can be compared from year to year. He stated it's not really designed to anticipate new things, it's to compare costs from year to year and show what the changes are over time. Jordahl mentioned the carryover balance and how it could be used for emergencies County-wide. By looking at emergencies County-wide from year to year, performance based budgeting could prove that they have that carryover balance to show they can handle those emergencies. Duffy wondered if Iowa City has performance based budgeting. Bolkcom thought they did, along with Scott County and Linn County. Duffy mentioned that the City has a 3 year budget. Carpenter stated Linn County just hired a budget director for their Sheriff's Department. Bolkcom asked for any other general observations and there were none.
DISCUSSION: SECURITY ISSUES FOR VARIOUS DEPARTMENTS
Bolkcom opened discussion about security issues for various departments. Carpenter stated they didn't have the space needs meeting and he was gone all last week. He didn't know when the next meeting was for the space needs. Bolkcom wondered if they had actually formed a committee. Lacina stated Duffy and Stutsman were doing that. Duffy stated they hadn't set a date. In regard to security issues, Carpenter stated he still pays his employees overtime to go up to the Courthouse, depending on the situation. He said they addressed that in the budget. Redlinger stated they have an alarm system in their office, due to cash handling and the titles, which could be worth $500 a piece on the black market. He stated that it works well. Lacina stated they had discussed using a glaze on the glass at the Courthouse, on the first level, so individuals can't see in. Lacina stated if there was bullet-proof glass, anyone could just wait until that person left the building. He said Physical Plant Manager Pat Langenberg is going to be getting back to the Board about that. Redlinger stated that on the 1st of January they would have to refuse registrations for overdue parking tickets and they had thought about bullet-proof glass. Jordahl stated it was over $16,000 for 2 windows and he thought the reflective glass would probably cheaper. Redlinger stated they had to call the Sheriff's deputies over about 2 or 3 times for irate customers in the past year.
Bolkcom wondered about the Recorder's Office. Conger stated security is an issue and that is the employees' major concern, especially with people in the front dealing with the public. Duffy brought up the idea of a security officer at the Courthouse and only letting authorized people park around the Courthouse. Bolkcom wondered if Carpenter was saying they were spending more on coming to the Courthouse, he asked if the Sheriff wanted to do some more next year. Carpenter stated it was in his budget in response to Judge Honsell's request. Carpenter stated that it was in the Code for the Sheriff to respond to the Courthouse, but not the Administration Building. Bolkcom asked for other security issues, besides irate customers. Redlinger stated they had talked about glass in front, but was not sure about it now. He said Langenberg suggested putting panic buttons under the counter, and they have not implemented them yet. Jordahl suggested putting a notice up for customers in line regarding the need to pay parking tickets. Redlinger stated that in January, the DOT computer and the Clerk's computer will be connected, so the Clerk will put the parking ticket information on the DOT computer. He also reminded the Board that starting the beginning of the year, you have to have proof of insurance with you, if you are stopped. The law enforcement officer can take the license plates off the car. Carpenter stated this was just another example of something else they will have to deal with. They can take the plates off right there, even if the person has insurance and just doesn't have the card with them. Then you pay $15 to get them back at the Treasurer's Office. The car will be impounded also. Bolkcom thought there should be a better way to handle this. Redlinger stated the Press-Citizen ran a notice about this. Redlinger stated he thought this was better than mandatory insurance to register a car because his office didn't have to mess with it. Jordahl emphasized that Redlinger's making things available by mail have cut down on some of the problems with standing in line.
Bolkcom wondered if people would be interested in the possibility of rotating the chair of the elected officials meetings so everybody has the opportunity to do this. The Chair's responsibilities include organizing the agenda. The members present preferred the Supervisors go ahead and do the chairing. Lacina stated there might be some things in January they can take to the Supervisors meetings. He cited the example of the new insurance requirement. Redlinger stated that normally the police would give a 48 hour warning. Redlinger thought most people carry insurance. Carpenter stated they lost a patrol car last spring when a car totaled it out and the driver didn't have insurance or a driver's license, and that was a $22,000 loss, even though the County replaced it. Redlinger thought the theory was good, but it was a harsh measure. Carpenter thought a 3 day period to produce the insurance card would be fair. There was discussion about the need to educate State legislators about the impacts of legislation on the counties.
Bolkcom asked for meeting dates, and topics for the next meeting. Jordahl thought everybody agreed the proof insurance may cause problems and they can take that notion to ISAC then. He thought a letter signed by all of them should have some weight, as representative of the whole County. Bolkcom stated they would put this on for next time. Slockett stated for service areas that go over the cost of living increase of 2.16, they have to publish an explanation. The Board and elected officials decided to meet again on January 20th from 3:00 p.m. to 4:00 p.m. Bolkcom stated Stutsman was coming back and they were going to talk about space needs in the building if any of the elected officials wanted to attend. Bolkcom and Jordahl explained some of the options for space needs discussed in the morning. Bolkcom moved that they adjourned because that wasn't on the elected officials meeting agenda.
The elected officials meeting was recessed at 2:40 p.m. and
the Board reconvened as the informal meeting of the Board of
Supervisors for the 16th of December at 2:41 p.m.
WORK SESSION: SPACE NEEDS IN THE ADMINISTRATION BUILDING
Jordahl explained the break room exercise area could be used as an office for new staff and the equipment moved to a storage room. Langenberg stated the room is pretty well full. The possibility of moving the contents in the storage space to different locations was discussed. Bolkcom stated that they have the Space Needs Committee working on this and they have immediate needs for the Board for new positions that will be coming. Duffy stated that as a member of the Space Needs Committee, he thought it was not prudent to talk about the departments without the department heads being there. He thought the meeting should be recessed in order to get them at the meeting.
The Board recessed at 2:43 p.m. and reconvened at 2:50 p.m.
Bolkcom stated Dan Hudson was coming in. Jordahl stated the idea was to address immediate needs and to allow the things that are not urgent, like the Supervisors' offices, to become part of the Space Needs study and weigh the needs of different departments. Lacina stated if they do nothing, they will have a desk where the computers were and have the clerical person where the Supervisors' desks are. Bolkcom stated they hadn't advertised yet for the clerical position and if they don't have room, they shouldn't hire one. The immediate need is the Human Resources person. They can have that person be in the break room, or take the Recorder's office and build her an office behind the present office. Langenberg stated the only place for the door into the proposed new office in the Recorder's office without moving heating units was in the southwest corner of the Board office, and the work area previously used by Kim Benge would need to be moved. Jordahl stated that they should spend the minimum amount of money on immediate needs and then spend more money after looking at the County's need on the whole. Conger stated that if they take an office, they should replace it with an office, not panels and not temporary. Bolkcom said the consensus of the Board was to provide a secure office for the Recorder. Jordahl mentioned the $20,000 estimate for remodeling her office for a new office included providing her a secure office.
Lacina stated that if the new staff position was to support the HR function, they might wait until the HR person is hired. He stated the need may vary substantially. He thought they should replace Benge, get the HR person involved, and let them decide what would be needed. Lacina stated they need to define what the HR person should do. They addressed the question of a new position of a full-time clerical person and who the person would be working for, the Board or the HR person or both. Bolkcom said he felt the HR person would not need full-time support. Jordahl stated the clerical position should be close to whoever they are providing support. Bolkcom thought that space in the break room wasn't big enough for 2 offices. Jordahl mentioned the idea presented by the architect that the City Assessor might move his personal office into the County Assessor's office by putting in a different door, the County Assessor would move into the Planning and Zoning Administrator's office, and then the Planning and Zoning Administrator would move into the carpeted area behind the vending machines in the break room. Then everybody would have an office in part of their space, just in a different place. Iowa City Assessor Dan Hudson stated that if they don't lose any room, he didn't see anything wrong with that. Jordahl stated the entrance to the proposed HR office using the City Assessor's space was the question. The HR person should be able to get into the office through the hallway. Bolkcom stated the down side of that is trying to get into the office with a meeting going on and the cost of moving all the doors and closing the others. Bolkcom stated they need an office for an HR person's office with an entrance that is not through another office or conference room because of confidentiality. Jordahl stated they could build a hallway to the HR person's office in the Assessor's Office, which would have a separate entrance, or in the conference room.
Hudson stated they should just take the back of the break room for the new office. Langenberg asked if the Board did not wish to make the Board Room with the conference room expansion any smaller. Jordahl said they would want to have it bigger. Lacina stated part of the problem is they have 5 different ideas and he still thinks downstairs would be better. He said they just need to be sure to maximize the value for the money spent and using the space downstairs would increase the volume of space. Bolkcom said the space at the back of the break room could be used short-term by the HR person and later used by Planning and Zoning if Human Resources required a larger space and Planning and Zoning would need more space. Conger wondered about using the storage room. Langenberg stated they just needed to find a place for the items stored there. Conger suggested there may be items no longer needed there. Bolkcom suggested taking a field trip to look at the storage room of that and decide what needed to continue to be stored. He wondered about Conger's plans for her office and if they went ahead with moving her office would space be too tight. She said no. Jordahl stated the break room is bigger than it needs to be, they could put the exercise equipment in the storage area. He thought it was inappropriate for people to walk through the break room to talk to the HR person. He wondered about moving the break room into the storage area or if the Treasurer's break room could serve the entire building if other storage could be found for items stored in the Treasurer's back room. Bolkcom said the upstairs break room gets quite a bit of use and is filled up at lunch time. Lacina said the back part of the Treasurer's break room was used for storage for the Treasurer to store license plates. Langenberg said they only got license plates every 6 years, but they did fill it up. Jordahl wondered about the mail room which has been used for storage, and use that for a weeks supply of license plates. They could be transferred from the storage building.
Lacina stated that storage may not be the best utilization of people space and mentioned the voting machines. They could shift storage and have more space. Conger thought they should think about storing off-site. Bolkcom wondered if they were prepared to go ahead and acquire Conger's office and fix her another office. Lacina wondered what the cost was of remodeling the storage room. Langenberg stated they could do it, but they need to find a space for all of the items in there. Jordahl mentioned the fact that there were no windows in the storage area. Bolkcom said it would be good to have the HR person in close proximity to their support staff. Lacina stated he was beginning to agree with Duffy in that the HR person should go at the Attorney's Office, after discussions he's had with County Attorney Pat White. There, they would have support staff, legal references, and other functions supporting the position. Bolkcom wondered if White had space there. Jordahl wondered if he wanted that position in his office. Lacina noted the HR person would be involved in labor negotiations.
Bolkcom stated it didn't sound like they were ready to make a decision on any of this. Jordahl stated they have 2 professional positions they are hiring, with no professional space to put those people in. He said the first thing they were likely to agree on was Conger's office, which was next to the Board Office. Bolkcom wondered what other information they needed to make a decision. Lacina stated he's questioning whether they should put in the support position at this time. Bolkcom agreed on that. Langenberg suggested they all go and look at all the spaces available. Jordahl objected to putting an office in the storage room because there weren't windows. There was discussion that it would be acceptable to have a break room without windows.
They decided to walk over to all the areas at 3:17 p.m. They looked at the storage room on the 2nd floor, then the break room, the mail room across from the Treasurer, and then the Treasurer's break room. They returned to the meeting room at 3:40 p.m.
Bolkcom wondered if there were any other questions or summations. Jordahl suggested they consider using the break room upstairs for resolving the office space needs of the County. Then they can talk about putting the break room somewhere else, possibly nearer the building entrance. Jordahl stated they could have a training room, an interview room, secretarial support, and Human Resource office in the current break room and the downstairs conference room could become the break room. Bolkcom said this has become a more global discussion and suggested they have another meeting with everybody in the building involved. Duffy said they should have Pat White at the meeting. Bolkcom stated they will put that on for next Tuesday.
Recessed at 3:44 p.m.; reconvened on December 17,1997 at 9:04
a.m. with Stutsman present and Charles Duffy absent, who arrived
at 11:15 a.m..
Interview for Human Resource Position: Cheryl Wharton
Motion by Lacina, second by Bolkcom, to enter into Executive Session at 9:05 a.m. to interview Cheryl Wharton under section 21.5(1.i), Code of Iowa, "to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session." Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina; absent: Duffy.
Motion by Lacina, second by Bolkcom, to leave Executive Session at 10:07 p.m. Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina; absent: Duffy.
Recessed at 10:07 a.m.; reconvened at 10:13 a.m.
Interview for Human Resource Position:
Carleton Wiese
Motion by Bolkcom, second by Lacina, to enter into Executive Session at 10:13 a.m. to interview Carleton Wiese under section 21.5(1.i), Code of Iowa, "to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session." Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina; absent: Duffy.
Motion by Lacina, second by , to leave Executive Session at 11:25 a.m. Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina, Duffy.
Recessed at 11:25 a.m.; reconvened at December 18, 1997 at
9:15 am.
REPORT (BOLKCOM):
ATTENDED THE EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS BUDGET AND
ISTEA MEETINGS
Stutsman: Reports and Inquires from the public? Anything this morning? Reports and inquiries from members of the Board of Supervisors? Joe do you have anything this morning?
Bolkcom: Yes I've got a couple of things. I attended the East Central Iowa Council of Governments meeting yesterday, both the budget meeting and a ISTEA meeting and the projects have been ranked as people know. Both our road projects for the STP program, the Surface Transportation Program, the Wapsi Avenue resurfacing and the IWV road paving were included and appear to have funding and our Dubuque Street Trail project was ranked 3 out of the, what were there 6 projects and so those are all programmed. As people know ISTEA has only been reauthorized for 6 months. They hope that before the end of the year before Congress breaks they're going to have a multi-year reauthorization. Hopefully that will happen because both STP and the Enhancement projects assume that we're going to get roughly the same amount of money we got in the last ISTEA bill. So just by way of update on that, that's all I have for now.
Stutsman: OK Jonathan?
Jordahl: Well I got Chair of my second meeting of the Mental Health/Mental Retardation/Developmental Disabilities Brain Injury Planning Council Tuesday afternoon. We received the annual reports, as members of the Board did at the meeting Tuesday morning, of the CPC coordinator of Mental Health and so forth services, Craig Mosher, and look forward to the budget process that we're going to be entering into shortly. The people are digesting all of this and we're going to go over it in more detail at next months meeting. Let's see if I can give the date of that next month.
Stutsman: I think it was the 20th, are you talking about the Planning Council?
Jordahl: Yes, the Planning Council. Is that the 20th?
Bolkcom: January 20th, 4:30.
Jordahl: OK, thank you. At 4:30 here in this room if people are interested in those issues or would like a copy of the annual report and budget proposals those will be available either from Craig Mosher at the Mental Health/Developmental Disabilities department or here from the Board of Supervisors. Going to the Chatham Oaks Board of Directors at noon today.
Stutsman: Steve do you have anything this morning?
Lacina: I guess Pat White and I have been following up on the references for the Human Resources applicants and the more we call the references the more comfortable we feel that we have 3 totally outstanding individuals that it's just unfortunate that we can't hire all three of them because of the professionalism and caliber that they have. All are outstanding. We finished up yesterday afternoon on that. As Chair of JCCOG we've authorized Jeff Davidson to look into the possibility of a consortium to look at buying power in a block when deregulation takes place and power wheeling falls into place. It will give us a little more power. We may or may not do it, but we've been in contact with the University that have established a representative to talk to us about it, the School District, Iowa City, Coralville, and Johnson County. Even if we don't form this consortium, we believe that by communicating we're going to get a better bid for power. An example of the amount, I believe that Iowa City pays roughly a million dollars a year was the example he gave us for utility bills, and of course the water system takes a lot of that for running the pumps and that. It is a sizable bill and we obviously don't want to enter into a long term contract and make a mistake. Also since it's the end of the year we had 3 people step off of the JCCOG Council, and I want to commend Naomi Novick, Larry Baker, and Dave Roberts for the contribution that they've made. They are hardworking individuals and pleased to have been involved as chair of that Board with them. I gave them plaques for their contribution. They've done a nice job. I guess that is the major points right now. Charlie?
Stutsman: OK. Charlie?
Duffy: Last week I attended the Planning and Zoning committee meeting up here and I don't say anything when I go to these meetings because I feel that the members of the Planning and Zoning, I just don't want to influence them one way or the other because it comes back to us anyway. But when you go to these they're quite lengthy, but it helped me out because I seem to be getting a lot of calls on different zonings and so that helps out. Elaborate a little bit, I talked to Joe about this repairing the roads, some roads and bike trails go through what do we call the ISTEA program and these dollars are from federal and state gas tax with some matching funds. This year we started out at here's probably what should be done but we don't know whether we could get all of that funding, but evidently as Joe says we rated third out of was that 6 Jonathan or 5?
Jordahl: It's hard to remember because it was rated in the wrong place and then re-rated because the numbers showed, I think it was originally 5 and then it was a 3.
Duffy: So that's a good thing that was caught or maybe then we probably wouldn't' have gotten that funding.
Bolkcom: On that next year we should definitely, if there's projects to rank, we should definitely rank them instead of giving ours top priority and everybody else a 2, because the effect of giving everybody else 2nd or 2 actually had our projects going lower and other projects going higher. There were other counties that actually ranked our project one.
Stutsman: OK.
Jordahl: Everybody else did rank all of the projects except us.
Stutsman: OK we'll revisit that strategy.
Bolkcom: Interesting strategy but...
Duffy: There was one big one in Iowa County for the
Amana main street of Amana and so that was big bucks.
REPORT (LACINA): NEED TO HAVE REPORTS TO THE BOARD FROM FUNDED AGENCIES FOR PUBLIC RECORD
Lacina: Also the Board had a chance to see the 6th Judicial Financial report and agencies that we give money like that if we don't go in the minutes and recognize the contribution and some of the things that they do the State Auditor or whoever audits our books stings us. So before July we probably need to have Marty Kelley come in from ICAD and one or 2 other agencies and just give us a brief report of where they're at, so that the public has on record the contribution that we gave and some of the results and then also just from the Audit standpoint we're on record.
Stutsman: That's a good point I'm glad you keep reminding me of that because I keep forgetting that but we do need to remember that.
Lacina: That's one of the things, and it's not a big demerit on our audit, our audits are always outstanding, but that's something we can... One more thing.
Stutsman: That's why they're outstanding because we keep track of stuff like that and I think it's always good to have these people come in and report to the Board.
Lacina: Absolutely.
Stutsman: OK. My turn. I wanted to report that Joe and I went out to the Press-Citizen and visited with some of the editorial staff there on Monday and kind of gave them an overview of what the Board is doing and opened up some communication and hope that we could have regular communication with them from all of the Board so that they have a better idea of what exactly we do. Attended a Partners in Education Group meeting last Friday in Des Moines. Joe and I went over and served on a panel and the purpose of the group is to inform people with disabilities and their support groups of how they can be more effective in lobbying and working with the system so that was very, very enjoyable. Jane Halleburton was also on the panel as well as Mrs. Godfrey who is a CPC in Story County, so it was good to be a part of that. I have been involved in interviews this past week with the Ambulance Department. They are hiring 2 Supervisors, so we interviewed 7 individuals. There again it was an outstanding pool of candidates and narrowed it down to 2 and the announcement will be coming later on this week. We'll be in Des Moines tomorrow to continue work on the task force on the de-linking of Child Welfare, or the linking or de-linking of Child Welfare from a managed care plan and I think the discussion tomorrow will center on whether our recommendation from the committee to the legislature will be to link or to de-link the Child Welfare with a current RFP which calls for all Child Welfare or Mental Health services to be under a managed care program. So it will be an interesting discussion and we'll let the Board know what our recommendation is next week when I get back. We have rescheduled our zoning work group till Tuesday at 1:30 so I just wanted to remind the Board of that. We have strategic planning this afternoon from 1 till 4. That concludes my report.
Bolkcom: The Zoning was that the 30th Sally?
Stutsman: 30th.
Bolkcom: Thank you.
Stutsman: I'm sorry it's a week from Tuesday.
I've got everybody in a panic with these calendars trying to
keep them all straight so thank you for clarifying that.
REPORT (LACINA): REQUESTS TO CANCEL MEETING CHRISTMAS WEEK
Lacina: We've had a request to cancel the meeting of Christmas week which apparently in the past we have done. I realize we've already made the changes, so I guess, and I'm going to be here, but it's just a case of something to consider and I don't know if you want to do that. Can we do that now? Is it today Carol?
Peters: (Inaudible) .
Lacina: I don't know. It's up for discussion.
Stutsman: I'm going to be here.
Lacina: And I am too.
Jordahl: Yes, we had the memo go around to every place saying we decided to do this. It seems a little awkward to go and say oh, not really.
Lacina: I just wanted to bring it up.
Stutsman: I'm glad you brought it up and I guess it sounds like there are at least 3 Board members that are going to be here. I think it's going to be a light agenda and I think if some... Our attendance is remarkable as Board members. I am so impressed that we have as many meetings as we do and we all get here and I certainly do not have a problem with Board members wanting to take some time off during the holiday week so...
Peters: So we'll just leave it as is.
Lacina: As is.
Duffy: I'm going to be here too, but Andy our person that televises...
Stutsman: Oh.
Duffy: I'm just wondering if that week if there's much on the agenda and give him more time to spend...
Lacina: Yes we don't need to televise it.
Stutsman: Give him a holiday break.
Lacina: Because you've got a young child. Let's do, let's have the formal meeting and lets not televise it if that's OK with the Board, then certainly we'll have the minutes and everything available.
Jordahl: Do you want that Andy?
Andy Small: That would be fine.
Jordahl: That would be good? OK.
Stutsman: We've been good to you 2 weeks in a row Andy. Short meeting today, no meeting next week so...
Lacina: Finally the candy cane is worth less than $2.99. We don't know of any plattings or zonings that Santa has coming to us so...
Stutsman: I think we're OK. Anything else from the Board. OK report from the County Attorney?
Assistant County Attorney Janet Lyness: Nothing.
Stutsman: OK. I think we're ready to move then
into executive session to review the interviews for the SEATS
Director position.
EXECUTIVE SESSION: DISCUSSION OF INTERVIEWS FOR SEATS DIRECTOR
Motion by Lacina, second by Duffy, to enter into Executive Session at 9:27 a.m. to discuss interviews for SEATS Director held in executive session as requested by the applicants under section 21.5(1.i), Code of Iowa, "to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session." Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina, Duffy.
Recessed at 9:27 a.m.; reconvened at 9:35 a.m.
Motion by Bolkcom, second by Lacina, to leave Executive Session at 10:40 a.m. Roll call: aye: Bolkcom, Jordahl, Stutsman, Lacina, Duffy.
Adjourned at 10:40 a.m.
Attest: Tom Slockett, Auditor
By Casie Parkins and Mark Kistler, Recording Secretaries
Sent to the Board of Supervisors on January 5, 1997 at 1:00 p.m.