• County Recorder Deb Conger: Fiscal Year 2000 Budget

• Recorder (11)

• Information Services Director Jean Schultz: Fiscal Year 2000 Budget

• Information Services (07)

• Emergency Management Director Jim McGinley: Fiscal Year 2000 Budget

• Emergency Management (09)

• County Attorney Pat White: Fiscal Year 2000 Budget

• Prosecutor Forfeiture (69)
• Juvenile Crime Prevention (54)
• Court Services (28)
• County Attorney (02)

• County Engineer Mike Gardner: Fiscal Year 2000 Budget

• Secondary Roads (49)

• ICAD President Marty Kelly: Fiscal Year 2000 Budget

• Block Grants (20)

• Pentacrest Day Center Employee Joel Wolf: Fiscal Year 2000 Budget

• Adult Day Program Facilities Trust (86)

• Board of Supervisors Deputy Administrative Assistant Deana Pillard: Fiscal Year 2000 Budget

• Central Services (18)
• Block Grants (23)

• Johnson County Historical Society Executive Director Laurie Robinson: Fiscal Year 2000 Budget

• Historical Preservation (64)

Chairperson Bolkcom called the Johnson County Board of Supervisors to order in the Johnson County Administration Building at 8:10 a.m. Members present were: Joseph Bolkcom, Charles Duffy, Jonathan Jordahl, and Stephen Lacina; absent: Sally Stutsman.

Lacina asked if she had come up with proposals after meeting with the Technology Committee. Conger reported that the Computer Committee met last Friday, the decision was to continue forward with the Document Management Project, to start scanning and indexing land records. She stated that they had a meeting set up between the 5 departments that handle land records to discuss workflow issues. She said they were also working with Image Tech to get the technology in place. Lacina asked if that would be funded out of the Document Fund or if there would be a tax asking for that. Conger answered it would come out of the Document Fund. She stated it would not cost very much. She thought they needed to buy 2 PC's at that would be all. Jordahl asked if the Recorder's Office would be handling funding and the coordination of workflow between departments. Conger answered that they had not really reached a decision how implementation in other offices would work. Jordahl stated he would assume that it would be handled in some way through the Central Technology Fund as some other interdepartmental matters have been. He suggested discussing what component of it would be appropriately paid for from Recorder's Office funds. Conger stated that the Document Management Fund was for document management and some people interpret it to mean County-wide records. Jordahl said he would not make that interpretation. Conger said there were some offices that felt it was specifically intended for the Recorder's Office. Jordahl said he thought it was for the Recorder's records. Lacina said that Jasper County did receive a reprimand when they used those funds for part of a research project. He said it would probably be better to err on the side of safety. Conger said that just getting the records in the old records in the office converted to CD's will be a major project. She said it would be somewhat expensive, about 4 to 5 cents per record. Bolkcom asked what the status of that project was. Conger answered that all of the marriage records have been converted back to 1839 and all of the births and deaths after 1988.

Conger invited the Board to attend their open house at 2 o'clock. Lacina said he understood they had $1,200 for the armored car pickup, but most of the other things had decreased. He asked if they had the labor increase. Conger said the full-time permanent wages was for the increase to go to a 40 hour week. Lacina noted that she probably did not yet have the figures for the Administrative Unit labor costs. He asked what her budget's total increase cost was. Conger stated she thought it was possibly about $9,000. She said one of the biggest questions she was dealing with was whether or not to move to a 40 hour week. She said it would be about $12,000 more to got to a 40 hour week. Duffy said he did not feel that being open until 5 worked because they had not received many phone calls after 4 o'clock. Jordahl said it was probably too soon to say since they had not advertised the extended hours.

Duffy said they would be meeting with County Attorney Pat White soon to discuss the armored car pickup. Conger said as far as she knew the armored car pickup was not moving forward at that time. Lacina said they had been discussing having cameras to help with security. Bolkcom asked about other staffing issues. Conger said that they had everyone reclassified. She said they were in the process of interviewing for a full-time Clerk I and a part-time Clerk II which they hoped to fill the next week. She said those were both in the budget using the Deputy's salary. Bolkcom asked if they were getting good applicants. Conger answered they were. She said the part-time position would go from 10 in the morning until 2 in the afternoon to cover the lunch hour because a lot of citizens come in at that time.

Conger stated that she had put some money in for Geographical Information Systems (GIS) if they decide to move ahead with that. She said she was aware they were looking at a needs analysis to decide if they want it and why. She felt the Document Management Fund money could easily be appropriated for GIS. Jordahl said the same logic applies to partial funding of workflow costs. He stated that they would all be handling the same number of documents between the departments. Conger said it basically flows between the City and County Assessor's, Auditor's, Recorder's, but not too much to Planning and Zoning. She said they had made a list the previous week of the copies the Recorder's Office makes and there was a lot of duplication of records. She felt the incentive was definitely there to move to imaging documents which could be available simultaneously to all 4 offices. She recommended that they move in that direction.

Recessed at 8:15 a.m.; reconvened at 9:06 a.m.

Information Services Director Jean Schultz reviewed the changes in her budget with the Board. She referred to a handout which highlighted all of the changes. She said they reduced the line items for Special Data Processing Forms and Printer Ribbons. She stated they had been over budget on those items the last couple of years because they have been releasing more information by diskette. They increased the Advertising line item because they had overspent on that budget for several years. She stated they would spend more than that this year because, for example, they advertised 3 different times for one position. She said they usually advertise on 2 Sundays in The Gazette, a week in the Press-Citizen, and one Sunday in The Des Moines Register. Lacina suggested changing the line item to Recruiting or Personnel Recruitment as opposed to Advertising because the public may wonder what they are advertising for.

Schultz stated the main increase in the regular part of the budget was in 2 areas. One was in Training and Education, they were working more in writing systems for PC's and networks. People need more training because the databases and language are totally different. That was why the increased the line items related to education seminars and travel and lodging involved. She stated they increased the Community Service Bureau, the main amount was due to their support for the Johnson County Community Network. That was not actually budgeted before, but they have been supporting that each year.

She stated that she had moved the technology related things to the Technology Department because those were the instructions they had given the other departments. She said the regular department increase totaled $8,685. Jordahl asked if training costs for other staff in the County were billed to those other departments as part of their personnel costs. He also asked if they had a specific category in her personnel line or materials. Schultz stated that they do not bill individual departments, they keep track of the time and who took the classes. Jordahl said he thought they should be tracking training as a category. He felt that meals, lodging, and transportation were valid training expenses. He felt that it would be a reasonable emphasis to have, the ability to look at training in terms of performance measurement. Jordahl said he wanted to see a training section in the Human Resources budget and a training of other departments section in the Information Services budget.

Bolkcom asked Schultz how much was being spent on training employees outside of her department as an expense in her department's budget. Schultz stated that Ann McGinley does most of the formal training and also one-on-one training. Schultz estimated that McGinley spends about 40% of her time on training. Bolkcom asked what other costs were involved in training in her budget. Schultz said they set up computers and taking them down, the cost of spare PC's to sue for training. Bolkcom asked if Schultz thought they might be spending about $20,000 to $30,000 annually just in her budget, her staff. Schultz thought it was about $25,000 to $30,000. Bolkcom asked Jordahl if that helped him. Jordahl said it did, but the point was the request for the coming year. He wondered if they were doing enough training currently. He said they should be analyzing and following the training program. He said that if they needed to have a program to provide computers to the employee to train at home then they need training at work. Schultz stated that they suggest training to people if they think the person needs it. Schultz said that McGinley usually tries to schedule a class once she has received some requests. But if it has been quite a while since a certain class has been held then she'll go ahead and schedule it. Often people will sign up who have not formally requested a class. Also if a new product is introduced, for example Microsoft Outlook for e-mail, introductory and ongoing classes are scheduled.

Jordahl said that they need to be looking at developing expertise within departments and training in general because programs are constantly changing. He stated he would like to see an item that addresses the cost of training other departments. Schultz said she could work on that because they have already recorded who takes classes and when. Bolkcom said that they have training that is going on that comes out of several different lines in the budget. He said it was a good idea to try to quantify how much is being spent on training. He stated they looked to Schultz for a plan on how to improve training, but he assumed that training was meeting the needs of people. Schultz noted that about once a quarter they do send out a reminder to department heads to get feedback about classes for employees. Bolkcom said another thing that was not yet completed was organizing a User's Group which would be a perfect vehicle to get feedback about what people's training needs are.

Schultz stated that the bottom part of the handout discussed technology. Schultz said most of it is carryover from what was in the department budget last year. She said the Computer Purchase is still the same, almost all of it is for the lease purchase on the new system. Schultz said DP Hardware Maintenance was decreased by $12,000 because with the new system they chose an option which would hold the maintenance constant on both the hardware and software. She said Software Maintenance decreased as well due to the new system. Software Purchase was left the same. The big addition in that part of the budget is Payroll Software, Schultz said. She stated they really need to replace the payroll package that they have as far as allowing more deductions. She stated that Lora Shramek would like to see more of a Human Resources module to it. The cost that she included was an estimate. Schultz stated that she had checked with a couple of different companies on costs and there was a wide range of costs. She said they had contacted the main payroll users first and then will contact all of the departments to see what they would like to see in a payroll system.

Bolkcom and Lacina left at 9:18 a.m.

Schultz said that the line item for DP Equipment Non-Contract Repair is now covered by the Central Technology account. Jordahl stated that the money was still being spent, but it was put into a different account. Schultz asked for questions from the Board. Jordahl stated that he payroll system point to the question of a User's Group. The need to get people together to talk about what their needs are would be met through a systematic User's Group of people who are involved in personnel accounting functions of their various departments. Schultz stated they may or may not be the people who are the PC software experts in their departments. Jordahl stated it was somehow related to the idea of an ongoing User's Group raising the question of what works for multiple departments. Schultz stated that they do have key people that they contact in each department to discuss suggestions for training. Jordahl felt that they needed to make that an agenda item for the Computer Committee to talk about getting the User's Group up and running.

Schultz stated that she is compiling the Technology Worksheets as the Board had requested. She said she did not have them all yet and that's why she did not bring it. She said it was probably about 85% complete, but there were a couple of department not included yet. She said she's been going through them in detail to try to make sure departments are covering everything. Jordahl stated that Deputy Auditor Chris Edwards had pointed out previously that there is a code in the long item number that indicates it is a capital expenditure item. He supposed that there was a similar computer technology code that might assist in Schultz's search. Schultz said she already had gone through and found out what was in the budgets last year. But there were a couple of departments that have not submitted their Technology Worksheets yet.

Bolkcom returned at 9:21 a.m.; Lacina returned at 9:22 a.m.; Bolkcom left at 9:22 a.m.

Schultz checked with the Ambulance Department because they had forgotten to include a few items on their Technology Worksheet. She also had to check with Secondary Roads to make sure they had included everything. Jordahl asked Schultz if the departments that had not submitted the worksheet to her were the same that had not submitted their information on the budget request to the Auditor's Office. She had to check with the DHS about there Technology Worksheet. Jordahl said that equipment should be in the Operating Budget because that department is an exception because they can be reimbursed by the State. Schultz said there are specific account numbers but she did not see those on her budget She said she didn't want to submit it until it was complete. She stated she included a column that shows what departments budgeted last year so they could see what was new. Jordahl said they were going to have to be very vigilant about the Department 45 computer question to track purchases and how much they are spending. Lacina said they could include a line item of capital expenditures on their operating budget. Jordahl asked if that would include a dollar amount. Lacina said the only problem would be at the end of the year because they couldn't carry over any operating budget but then they could transfer for it to another account. He explained they could fully account for the costs that year. Schultz said Health has a computer purchase in their regular budget because of their I4 grant. Lacina stated their would be some resistance to some of the budget stuff. Schultz said DHS might have to replace their phone system because of the Y2K problem. Lacina said they were going to review their contract because he thinks they tried to bill them an extra $7,000 for upgrading that they were required to do. He explained it was supposed to be a compatible system. Schultz stated the voice mail might be able to disabled so it doesn't say when the message came in.

Duffy said the performance based budgeting is a lot more work for the departments but at least you know each dollar is going. Schulz said she updated them about a month and a half ago so she didn't repeat that budget information. Duffy asked if she still had it around. She said she could make him another copy. Jordahl said they would be receiving some new summary information in early January. Deputy Administrative Assistant Deana Pillard said that the new forms will be better. She said they are finding problems now as they get departments' budgets in. Lacina said she will get the growth dollars about the second week in January and a tentative number from the State for rollback on residential. He stated from there she can get the Assessor and the Auditor to generate a number for the 1,2, and 3% increases and a tentative idea of the revenue number. Schultz said the rollback factors have come in. Kistler said they are still waiting for the utility values that are assessed by the State and those just came in. Schultz said it was either 54 or 57 last year.

Recessed at 9:35 a.m.; reconvened at 9:50 a.m.

Emergency Management Director Jim McGinley said the numbers between the actual and budgets do not tie in to the numbers they have on the block grant. He stated this had happened before. Pillard said she was going to check with Deputy Auditor Rosemary Stratton. McGinley said the City Grant will be the same as last year but the Haz Mat Grant is up $8,692 because the Haz Mat Executive Committee indicated they needed a new vehicle. He said they voted to increase the cost to the Cities and Counties from 25 cents to 75 cents. He stated the $4,346 would increase to $13,038. Duffy asked how long that would last. McGinley said the vehicle they want to replace would be at $200,000. Bolkcom asked why they don't use the existing vehicle and buy a truck to haul the rest of the equipment. McGinley said they had been looking at that. He explained that if the requirements for the Haz Mat Team equipment continues to increase, the weight of the vehicle would increase as well. He stated they want to buy this in 4 years but they really need something now.

Jordahl left at 10:53 a.m.

Johnson County Emergency Management Commission Member Martin Jones said the vehicle hasn't been identified specifically but the problem is that it takes some time to accrue the funds. He said they don't have the funds and the existing vehicle doesn't meet their needs. He stated a subcommittee started looking at options but they didn't deal with the existing vehicle. Lacina said they really need a quick response and the special equipment. He said they need lighter vehicles for some emergency situations. Jones said most fire engines in the county can't be driven off gravel roads. He stated the issue of 2 vehicles is being dealt with right now between the Hazard Response Group and the Sheriff.

Jordahl returned at 10:55 a.m.

Jones said temporarily they may take some of the equipment out of the existing vehicle and be put into another vehicle. Bolkcom said the issue today is saving up the $200,000 over the next 4 years. Jones said that was the target number. Bolkcom asked if there was any private sector involvement. McGinley said there wasn't at the present time but the private sector has been assisting HazMat with the purchase of equipment around $5,000. He said they weren't sure how much the vehicle would cost. He stated the vehicle would be between $175,000 and $200,000. Bolkcom said they should let the private sector know about this expenditure soon to encourage their participation. McGinley said not all of the money was County money, some was City.

McGinley said they return the $6,000 each year to the Board for rental of the office but FEMA might decrease expenditures by 50%. He stated they are currently looking at $22,000 per year. He explained they would be short $11,000 for Fiscal Year 99. He said they are discussing dropping all funding in Fiscal Year 2000. He said Civil Defense had no increase. Jordahl said they are headed in the right direction. Duffy said the Cities, except Swisher, have agreed to the truck. McGinley said Swisher has indicated that there is a way around it. He said they were unhappy with Johnson County and they prefer to be involved with Linn County.

Lacina asked about the wage increases. McGinley said at the time he put the numbers in, he didn't know what percentage would be coming to them. He said he understands it is 3% now. Jordahl said it hadn't been decided yet. McGinley said he put 5% in. He said he and the Sheriff discussed what would be a legitimate percent long before he heard their discussion of 3%. Jordahl asked if that was included in the $78,217 where it said no departmental increase. Bolkcom said they needed to put that at no increase because they told other departments not to increase the cost of living. McGinley said the problem with that is he has to have his own public hearing in January. Lacina said their concern was not to double count. Bolkcom asked if the Board has determined the cost of living for them. McGinley said they would receive the same percentage increase as the Sheriff. Bolkcom asked what they got for the current Fiscal Year. McGinley said it was the same as the Sheriff. Jordahl asked why there was a $20,000 difference in the vehicle line item. McGinley said it was because they used funding outside the County and the decreased funding for recovering drowned bodies. Jordahl asked if they have to authorize an expenditure. McGinley said the Board of Supervisors authorizes the grants. He said the Johnson County Emergency Management Commission authorizes the budget. Bolkcom asked if the Board of Supervisors grant was spent on part of the vehicle. McGinley said $2,500 was. Bolkcom asked how that was possible if they bought the vehicle in FY 98. McGinley said they don't return funding from prior years that hasn't been spent because they get money from the Federal and State governments and the Cities, Counties and private sources.

Stutsman entered at 10:14 a.m.; Bolkcom left at 10:16 a.m.

McGinley said they had 8 major disasters which have brought in $7,250,000 to the County.

County Attorney Pat White said a representative of the Haz Mat Team came to him and asked for help in reviewing a contract with Cedar County. He said they are under the control of the Sheriff.

White said he supervises 4 separate accounts. He explained the Prosecutor Forfeiture account has been budgeted at $1,200 per year but it has been totally inactive for 2 years. He said they have an agreement with Law Enforcement for those funds. He said they have received no funding from this in a couple of years.

White stated the Juvenile Crime Prevention account is impossible to predict so he recommends the Fiscal Year 2000 budget be enacted with the same numbers as this year's grant application.

He said the Court Services account provides money for court-related services like costs of deposition, expert witnesses, detention costs, and they recommend a couple of modest increases in this budget because they have major cases this year. He said the death of Frank Lloyd has triggered 6 separate criminal cases. He said the aggregate time put into those cases will be the single largest effort they've ever had.

White said the Attorney account is the major budget in which he has requested 2 new positions. He said he asked for an additional attorney and an additional support position. He said they already had over 400 cases more than last year. He said they added an assistant 2 years ago but now they are worse off. He explained domestic assault cases have doubled in 6 years and these are more time consumptive. Duffy asked why there was such an increase. White said they now have mandatory arrest and they are doing a better job protecting people. He also said juvenile cases are up 10% and he had to divert a second attorney to juvenile work, and that only includes about 1/3 of law enforcement referrals. Lacina asked if the Crime Prevention Grant was working. White said he was a believer in the grant. He said the community was changing and had a lack of values. He said this was also a generational trend. He said Johnson County and Iowa had not peaked yet with crime rates as they had in the larger metropolitan areas. White said Johnson County was a very attractive place to move to.

White stated when making his budget, he needed 4 new people, but he only requested 2. He explained he requested $5,450 for some modest line item increases like paper and postage. He said they needed money to support promotions and 4 or 5 people are being promoted in this Fiscal Year, which will cost about $15,000.

Lacina left at 10:50 a.m.

White suggested remodeling 2 restrooms at the Courthouse. He asked for some money to be put aside in the capital account to remodel them before the rededication. He said they have also talked for several years about Courthouse security and it's time to do something about it. White recommended a uniformed Deputy for courthouse security. White said that it is boring work, but he could ask that Sheriff what kind of staffing rotation would work.

Recessed at 11:09 a.m.; reconvened at 11:26 a.m. with Bolkcom present.

County Engineer Mike Gardner said the total budget increases were $1,285,409, which is a $1,184,000 in new construction, $30,000 for outside engineering and $71,409 for 2 additional people in the Maintenance Department. He explained they are short 4 people every day. He said the average employee takes 27 days off. He said comp time has increased to 36 hours. He said that additional outside engineering was needed for the large projects they had. He said more soil investigations were needed for the grade to pave jobs and the aerial photography will free up crews to do design work. Jordahl asked if there would be duplication with the possible GIS system. Gardner said it's for specific projects. Assistant County Engineer Al Miller stated they would get photography and elevation, which provides more accuracy. Stutsman asked about the impact of the 4 people gone every day. Gardner said time is spent replacing people. He said sometimes they have to shut down a crew to make a full crew so that they can at least work on one project.

Gardner said the construction projects programmed for FY 2000 include the bridge on Kansas Avenue, the Sharon Center bridge, the 2 culverts on Blackhawk Avenue, the Dubuque Street Rec. Trail, and pre-cast culverts. Duffy asked if the resurfacing of North Lone Tree was figured in. Gardner said that was paid for with federal money. Bolkcom said the funding was 80/20. He stated all the money for the bike trails will be coming out of their budget and their match would be $76,000. Duffy asked if there were any other way to get that money. Bolkcom asked what the design standards were. Gardner said they used an 8 foot design standard. He stated the Kansas Avenue bridge was a federal project and they would get about $320,000 back, $304,000 back for the Dubuque Street Rec. Trail and $320,000 back from the Caulkins Avenue bridge.

Gardner said they show $944,000 in revenue and that reduces their request to $240,000. He proposed they could take that out of their carry over balance, so there wouldn't be any tax asking. Bolkcom asked what the carry over balance was. Gardner stated it was $2,659,868 in July. He said last year their budget went down about $300,000. Duffy asked who maintained the bike path in the winter or at night. Gardner said they are responsible for it for 20 years but they aren't certain what that includes. Stutsman asked if 240th would come out of ‘99's carry over. Gardner stated the balance in the Secondary Roads account would cover that. He said the equipment will be the same budget as this year. Stutsman asked if they were in the capital account. Gardner said they were in their equipment line item. Assistant County Engineer Linda Keiser said they have 2 budgets, one for them and one for the DOT.

Stutsman asked if they had completed an inventory. Gardner said they were still working on it, but it was almost done. Bolkcom asked if any of the vehicles were for new people. Gardner said they were all replacements. Jordahl suggested they check into joint purchasing. Stutsman said it may get to the point where they can't continue purchasing vehicles. Supervisor-elect Mike Lehman asked if they had gotten away from leasing. Gardner said they had for the most part. Lehman asked if the new positions were temporary. Gardner said they were entry-level positions. Keiser said they were paid $11.25 per hour. Gardner said they submitted 2 other budgets with no changes. Jordahl asked if they were eradicating weeds with this budget. Gardner said they do the work out of their budget but are reimbursed for it. Jordahl asked how much it would cost to do a roads study for the county for 3 years.

Recessed at 12:13 p.m.; reconvened at 1:32 p.m. with Lacina absent.

All of the ICAD Representatives thanked the Board of Supervisors for their continued support. ICAD President Marty Kelly stated NCS created 150 new jobs, Oral B hired 215 people and they plan to hire another 100. He said GEICO is approaching 300 people and Applied Systems has hired about 50 people. He said there will be 2 new buildings in the Research Park and he wants to raise the average wage. ICAD Chairman Bill Bywater stated they are working with the changing developments and finding employees to fill these positions. ICAD Member Bob Downer said they work with various local entities and said they aren't just about creating jobs, but creating quality jobs. Jordahl said it was difficult for businesses to hire low wage people. Kelly said it wasn't an issue with them because they deal with higher paying jobs. He suggested that businesses have vans pick workers up from 50 or 60 miles away to fill these positions. Downer stated he wasn't aware of anyone that couldn't find a job. Kelly explained Oral B felt the quality of work was still good and many people were traveling further to work. Duffy asked about home based businesses. Jordahl asked if there was a hole in Johnson County for small businesses. Kelly said he spoke with the University of Iowa College of Business and they are working together to put them into the TIC Center. He stated there is now a CEBA Grant for start-up businesses. He said the Chamber of Commerce is exploring an incubator for other downtown businesses. Kelly said skilled jobs are always in demand. Stutsman asked if there were any increases in amounts. Bywater said no.

Jordahl left at 1:52 p.m.

Pentacrest Day Center Representative Joel Wolf said they brought in a music therapist, extended the nutrition programs, now serving people 18 and older, extended hours, and expanded physical space at the Adult Day Program. He said they added a van, diversified funding services and solicited participation for a national health grant. He stated they are working towards accreditation. He said the real problem is the elderly services line item, which are Federal dollars. He explained the State budget has been stagnant. He said Medicaid has also been a big problem. He stated the Elderly Waiver is at $852 a month, which hasn't increased since 1992. He stated Medicaid takes about 4 to 6 months for it to become active, they don't pay retroactively and they don't pay for non-attendance. He said they lost $2,280 on no-shows in just the first quarter. He stated they are a designated agency with the United Way but that has only give them $650.

Wolf said they are requesting a full-time certified nursing assistant to be funded by United Way. He stated their rent increased by over 100%, $32,400. He said they had to increase salaries to attract employees. He requested $50,000 for the next Fiscal Year. Stutsman asked if they hired anyone. Wolf said Polly Porter replaced Doreen. Stutsman asked if they had been working with Craig Mosher. Dan Strummell said they met with him to discuss a fee for service arrangement. Jordahl said holding the funding steady doesn't seem consistent with previous discussions. Strummell said they intend to become less dependent on County funding. He said the original contribution of the County was 50% of the entire budget and is now 20%. Stutsman said she didn't have a problem with giving them $50,000 to aid people without Medicaid. Mike Lehman asked if they were in a long term building lease. Strummell said they have a verbal agreement for the current site for one more year but after that they need to find another site.

Deana Pillard said Central Services (18) took out $85,000 for Phase II salary adjustment but they didn't figure merit increases for non-bargaining employees. Bolkcom asked what they are interested in targeting for merit. Pillard said Lora Shramek wanted 1%. Stutsman said that's all they can afford. Bolkcom said it would be 1% on those eligible. Stutsman said she thought it was up to 2%. Bolkcom said it was, but they were budgeting for 1%. Pillard stated the Employee Assistance Program was asking for an additional $8,000. Pillard said Block Grant 20 isn't complete. Pillard said National Association of Counties was going up slightly because it was based on population.

Jordahl asked if they were interested in giving Solon's Library $13,500. Pillard said North Liberty's numbers were based on their percentage of rural users so it's about $475 more. Stutsman asked if the Oxford Library was even going to be there next year. Bolkcom said he supported adding another $1,000 to the Oxford Library. Pillard said the JCCOG amounts were only estimates so they budgeted 4% above last year's. Bolkcom said they haven't given Oxford an increase for several years. Stutsman said they haven't asked for one in years.

Recessed at 2:36 p.m.; reconvened at 3:02 p.m. with Lacina and Duffy absent.

Johnson County Historical Society Executive Director Laurie Robinson said they run the Heritage Museum, Home Grove Historic Home and the County's First Asylum. She said their programs are costly but are offered free to the public. She said in the past, Johnson County has contributed 25% of their operating budget. Robinson said the Historical Society had just come out with a book on Coralville. Stutsman asked about the building and relocation programs. Robinson said it was still being studied. Stutsman asked what their total budget was. Robinson said it was $115,000. Stutsman said the Historic Preservation Commission had come to the Board of Supervisors for support for a grant. Robinson asked if they requested matching funds for the grant. Stutsman said yes. Robinson asked if they were applying for a Certified Local Government Grant. Stutsman said yes. Robinson said she would support their efforts. Stutsman said their estimated costs for the survey were for phases of the project.

Recessed at 3:15 p.m.

Attest: Tom Slockett, Auditor

By Casie Parkins and Mark Kistler, Recording Secretaries

Sent to the Board of Supervisors on January 13, 1999 at 1:00 p.m.