Lehman: I'm still getting my feet wet. It'll be kind of interesting. It sounds like the budget is going to be the big crunch and I'm lucky I was able to sit in on it. I hope it helps to a point and get an idea what they are requesting the dollars for and putting the name to the faces and personalities. I'm kind of looking forward to that and looking for help on it too.

Jordahl: Yes, I think you'll be big help on that. Having had some experience with pushing the dollar signs around.

Stutsman: The only thing I wanted to report on is that I received a phone call last week from Ivan Vonk in Linn County. He was directed by the Linn County Supervisors to begin talking with Johnson County Supervisors about a contract with the Linn County Detention Center, so I think that we need to assign a couple of people to work with Ivan on those contracts. I don't know if we want to put that on for an agenda item, or if we just want to talk about it administratively. I know Brandon Beaudry is interested in being a part of that too. He is the local Juvenile Court Officer. I think he'd be real valuable to be a part of that committee. I have done some work on that in the past, so I would be happy to work on that too. I didn't know if there are any other Supervisors that would be interested in...

Jordahl: Well it certainly is in the realm of the money hemorrhage, we've had Brandon and Carol Thompson to speak with us last week about this and it's going to be a major concern as we approach the budget. I am interested in the area and its closely related the 6th Judicial District questions.

Stutsman: I don't know if its that closely related to the 6th Judicial, you know, there is a distinction between juvenile and adult corrections.

Jordahl: OK.

Stutsman: I don't... Mike or Charlie?

Jordahl: How soon is the...

Stutsman: Well that's what we'd have to visit with Linn County and Ivan to see when that would be.

Jordahl: We'll have a new Supervisor who should be on Board one of these days and maybe that person will have an interest in that too.

Stutsman: Why don't I call Ivan and see when they want to meet. If it's not until after the 1st of February or whatever, we'll just... Then I can report back to the Board.

Jordahl: OK. Charlie?

Duffy: Well there's a couple of reports but I think we'll wait until we're on cable. One was to thank the people who helped us deliver meals on Christmas, and the other is to say something about a lot of snow moved on street, and County roads and the DOT and I think they all did a good job. So those 2 I would like to say something to.

Jordahl: All right. I have in my packet a copy of the draft of the Fringe Area Policy Agreement between Johnson County and North Liberty and an agenda for their Planning and Zoning Commission for tonight, January 5th at 6:45 p.m. I called and that is to be in the City Council Chambers there not in the Community Building, so its in the old place that its always been, and it says here discussion between Planning and Zoning Commission Members and Johnson County Board of Supervisors so it looks to me to be a joint meeting that has been set up between them and us. I think that maybe this was done by the Planning and Zoning Department here on our behalf and if this has managed to make its way into our official calendars or not. Did anybody else receive a copy of this. The Planning and Zoning Commission agenda for North Liberty? It doesn't say North Liberty on there I had to call to ascertain that. But it is the North Liberty Planning and Zoning Commission and I guess.

Stutsman: Did we appoint a couple of Supervisors to serve on that Charlie were you going to do that and...

Jordahl: I know I was.

Duffy: I think that

Stutsman: I thought that you wanted to be a part of that.

Duffy: It looks to me like that could be written in stone already and I don't know who even started information Jonathan? Did you have any input in this?

Jordahl: I really did not have any input into this at all. Rick Dvorak has been working with the various cities on developing Fringe Area Agreements. He's been cultivating them and I think that the initiative for this has come primarily from North Liberty and that they contacted him.

Stutsman: Is that a meeting with the representatives from the Board or do they want the whole Board to be there?

Jordahl: Well it could be that the phrasing of this could be misleading maybe its just the representatives that should be there

Stutsman: Yes, I was thinking that we designated to be the Board's representative, similar to what we had when were working out Coralville's Fringe Area Agreement.

Lehman: I think we were asked to send a couple of representatives it wasn't the Board as a whole.

Jordahl: OK. I know that I was one of those.

Stutsman: I was thinking Charlie was the other.

Duffy: I said I would probably do it, but Jonathan said he wanted to go and..

Lehman: I was planning on attending.

Jordahl: If you thought you had a strong feeling on this, and you would like to go, then maybe you should be the designee

Duffy: Well Mike thought he'd like to go (inaudible).

Lehman: Sounds like it might be discussion and there wasn't anything they were going to propose to us. It might be...

Jordahl: Yes, just discussion and plenty of citizen input I'm sure. Do you have a copy of this draft agreement.

Lehman: I have a Fringe Area, I don't have a cover but I think I've got the North Liberty Fringe Proposal.

Duffy: When is that?

Jordahl: 6:45 tonight.

Duffy: Tonight?

Stutsman: I have another meeting tonight.

Jordahl: So I guess it's Mike and I. Well lets treat like the assumption from the outset. We'll send the representatives and go.

Stutsman: Are we done with reports, because I wanted to talk about something under other.

Jordahl: Yes, that's fine... Other.

Stutsman: We need to reschedule evaluations for Laura, for Rick and for Carol, and I didn't know when the Board wanted to do that. I'll just plant that seed and maybe we can set that up on Thursday when we want to do those.

Jordahl: All right

Duffy: And that would be to have them, talk to them.

Stutsman: Right.

Jordahl: I guess if we were prepared to set times now we could do that on our end, but we really ought to consult these folks as to when they available too.

Duffy: That's right.

Jordahl: Lets try and make those contacts. Usually we look at the budget process and when our meeting for that and it would be once to get these evaluations out of the way this week.

Stutsman: That's true.

Jordahl: In order to do that it would be nice if they got set up sooner rather than later. So are there times the Board members are not available starting tomorrow, this week

Stutsman: I have a 10:00 Space Needs Meeting, Charlie and I do on the 8th

Jordahl: OK, other than that, can we just agree to ask maybe Carol to set up times for these evaluations as soon as possible this week?

Stutsman: I have a 3:00 meeting tomorrow afternoon too.

Jordahl: These do need to be agenda'd as formal meeting of the Board, don't they?

Peters: They are formal meeting, but I don't know what you did with the last one. Did you recess it, did you... What did you with it.

Stutsman: Casie, what did we do?

Recording Secretary Casie Parkins: I'll check my notes as soon as the meeting's over and call upstairs.

Peters: Because if you adjourned it you're going to have to call a meeting in order to set up the time. So you can either do it like an informal portion of your Thursday's meeting.

Stutsman: Do we have much on Thursday maybe we could do it right after the formal meeting?

Peters: No you don't.

Stutsman: Set it up for 10 or something

Jordahl: Local Option Sales Tax we just added.

Peters: Yes, I had it here a second ago but there wasn't that much. The Local Option Sales Tax would be the longest discussion. Mike Gardner has three resolutions which are your routine resolutions which you pass every year, and the Bank Depositary Resolution, and the discussion on the Local Option Sales Tax and that's it.

Stutsman: And Laurie's going to come back to talk about the 5% increase, she might have some additional information on that. Did you mention that?

Peters: No, I did not mention that, but its short. I did ask Cole if he could set up time for the Chamber to give their presentation at about 9:15

Duffy: And that'll be on the 7th?

Peters: Yes.

Stutsman: Do we maybe tentatively plan on 11:00 on the 7th, that way we can plan for two I think.

Jordahl: That would be good if could just do it at 11 and maybe 12:30 or 1. My daughter has got a doctor's appointment at 2:30.

Peters: That was going to be my next question. How long did you want tot allow for each?

Jordahl: I think an hour for each evaluation with some time in between for recovery and ...

Stutsman: I don't think they're all going to take an hour.

Lehman: Do you want to them back to back at 11 and 12? Lora and Carol we can do that way and maybe do Rick on Friday?

Stutsman: Yeah, well should we do Laura's 11:00 and Carol's at 1:00 and then Rick on Friday at 9:00.

Jordahl: Yes, that would be good.

Stutsman: That way if got done, fine and it would leave plenty of time.

Jordahl: Remember you have a space needs at 10. That way if Rick wanted to

Peters: Do you want to do Lora and Rick and then me at 9 on Friday.

Stutsman: Lets do Lora at 9:00 on n the 8th and Rick at 11:00 and Carol at 1:00.

Peters: I will check to make sure they'll be available at all of those times. They may have conflict.

Jordahl: Have we finalized Rick's evaluation.

Stutsman: Yes, Joe and I finished that up... Oh, I have the disk.

Peters: Right before Joe left he told me to check with those 2, but for mine you're on your own.

Parkins: I just remembered we didn't have a quorum so we couldn't go out, so we did recess.

Stutsman: So we're OK.

Peters: As long as you're waiting till Thursday I'll put it on the agenda so you...

Jordahl: Might as well, unless you find out from Rick or Lora that they can't do it at those times and we'd have to go tomorrow in which case we could pick up on the agenda from before.

Duffy: OK, we got Lora from 9-10 on Friday.

Jordahl: Friday the 8th, yeah,

Duffy: And Rick at 11:00-12:00 and then we have Carol 1:00-5:00.

Jordahl: Thursday for Rick and Carol not on Friday. This is what pencils are all about.

Peters: I want you to know that I brought my eraser. It's going to be a long year.

Jordahl: For the tape Carol's eraser is about four inches long.

Lehman: How many did you have budgeted for the year, are you going to need more than one, or what are you telling us.

Peters: Probably.

Jordahl: Still under other, have we got any other from the public.

Welsh: One thing on all of the appointments and all, a fellow from this perspective has to say, do you all really need to be involved in all of those things, is that the best use of your time in terms of priorities. Is there a method to be set up in terms of reports. Number one I think you need to look at that. I know you had that discussion last year. I think also the year before and yet (inaudible) it just keeps on going. You do it year after year after year, and I'm impressed with how much you all have on your plate and whether or not there are some thing you need to take off of your plate so you can devote more time to priority items. The other thing on boards and commissions, the 12 people who have applied to sit in that empty chair have diverse backgrounds and it might be that you want to receive, the way you discussed today on those Boards on the tentative basis but to not even finalize those until you have that seat occupied, so that person's talents can be taken into account and just agree to operate the way we formally talked about it today. But lets still do more finalization at a later time, again let me emphasize you plates are so dang gone full. Are there other ways of having those relationships? I don't know the answer.

Stutsman: You know and I hear what you're saying Bob, and I think the Board really went through last year and tried to call this list, and when I go throughout it again I don't see any of those that either we are asked specifically to be on this Boards or you know there is definite reasons to be on them.

Jordahl: Well Chatham Oaks strikes me as one, I mean we have other entities that we contract with that we don't sit on the Board of, Systems strikes me as a case

Stutsman: and we did take Systems off last year.

Jordahl: Did we? But since you've got the most it could be taken off in the same vein. I mean yes they are concerned with their relationship...

Stutsman: Carol says no you know...

Peters: The background on that is that this is a County Facility that they are occupying and so frequently what happens is when there's a discussion about their needs and what needs to be done it does involve something with the facility. That's where ...

Stutsman: And a matter of fact I would almost say that we need to have regular representation on the Chatham Oaks. There's just ...

Peters: On the Board?

Stutsman: Yes.

Peters: That was discussed at the time that Chatham Oaks privatized. I forget... There were some Supervisors that were very concerned and they wanted representation on the Board of Directors. But the other side prevailed. So then this was kind of like what was agreed to that we'd have... That they would just let the Board know when they were meeting and the Board themselves would appoint a liaison person.

Stutsman: I think that we do...

Welsh: And my comments were not about any specific point. I just see that long, and I don't even have that list (inaudible) took you forever to go through that.

Peters: Chatham Oaks still has a link to the County because they are on our health insurance and dental insurance. They are also on our phone system, on our Centrex system.

Stutsman: I think when we have strategic planning, I think we do need to have a discussion about our time and what we really are about and where our priorities are so I think your point is well taken and I...

Welsh: And it might be that you appoint someone to represent you other than maybe rather than what the Supervisors... They might appoint Bill Jones, or you've got 12 applicants for the position of Supervisor. One's going to be appointed, maybe one of those persons could be asked hey would you, on our behalf.

Stutsman: Then we run into the issues like with the Senior Center Commission. Now we're saying we need to have a Supervisor on that so ...

Jordahl: That is in the same sense. The Senior Center is a County facility right? We pay partial...

Stutsman: Oh we do. Yes.

Jordahl: ...costs of the dang gone building ...

Welsh: That's much more like the town.

Stutsman: Uh-huh

Jordahl: Yes

Duffy: I appreciate what you said Bob and really, and I can see where you're coming from. Some of these things why we wouldn't have to be on, like the Senior Center Commission for instance several times would come and report to us. But you're in a lot of other things like the COG's for example.

Welsh: I don't think you should I was just expressing concern about the full plate.

Duffy: ...But it doesn't give us enough time to go out to the public if we go to all these meetings.

Stutsman: Yes. Of course we are in the public but we go to these meetings too.

Duffy: Yes but they're not going to come Sally. Just like this morning we were talking about this one cent sales tax and outside of Bob I don't think... Was there anybody else here from the public?

Duffy: ...She's got that League of Women Voters. We could kind of cut some of this down I think.

Jordahl: We talked about work session to define some of these other in-house committees and how these things will divide out and we didn't set a time for that. It seems to me that a strategic planning session is going to shed some light on that. Do we have ...

Stutsman: I think we need to wait to have this discussion until we have another Board member on.

Jordahl: Do we have a tentative date? I think Sally, didn't you say that Carol had contacted them?

Stutsman: I thought you had tentatively made arrangements with Tim for strategic planning session.

Peters: Not an absolute date. I had to wait for a date from that Board before I went back to Tim.

Jordahl: Did you have a tentative ballpark time like after we do the budget?

Peters: First of February is what you're looking at?

Jordahl: I guess I'm asking. That seems reasonable it's just that we've been kind of pinching ourselves for time to get the budget done, probably sometime after the 5th of February.

Peters: I will contact him today and let him know his first available date. For your strategic planning session, is this going to be starting out first of all just with the Board?

Stutsman: Uh-huh.

Jordahl: Yes.

Peters: Then do you want to expand that into the Board and elected officials and department heads?

Jordahl: I do.

Stutsman: I guess I would agree with that too.

Jordahl: We need it for the budget process. I would like to expand it beyond the elected officials and department heads as a joint meeting into some facilitation for a countywide process that would ask the departments to do things separately. But we need that as an agenda item to discuss.

Stutsman: Yes, I don't...

Peters: ...qualification in writing this ...

Jordahl: As a basis for performance budgeting.

Stutsman: I'm seeing strategic planning as more global than just focusing on performance based budgeting.

Jordahl: But it serves as a... It should be global but it is a basis then for performance measures. What are you trying to perform at?

Stutsman: Uh-huh. But to answer your question Carol I think initially here in the Board meets with Tim then we expand like we did last time to the department heads and elected officials and just talk about...

Peters: I was pretty sure that's what you meant but with 2 new members to ...

Jordahl: What I'm saying is that I was frustrated by the process last time around that it stopped. In order to have performance measures we need to have departmental goals, strategies that can be qualified.

Stutsman: Lunch time Jonathan.

Jordahl: Fine by me.

Stutsman: OK.

Jordahl: All those in favor... It says recess here, when are we recessing until, Thursday?

Peters: Yes.

Jordahl: All right. We will recess this meeting until 5:30 Thursday. No, no, it's a 9:00 meeting.

Peters: Following the formal.

Jordahl: So following the formal meeting on Thursday morning the 7th of January.

Recessed at 12:05 p.m.; reconvened on January 7, 1998 at 9:40 a.m.

(Continued in Part 6)