Jordahl: Are we ready? OK. We have back to item 3 on the agenda, business from Beverlee Clearman of the Nutrition Advisory Board. Good morning.

Clearman: Good morning. Thank-you for delaying my appearance. I'm sorry I wasn't able to be here as scheduled. I believe you would have received a memorandum from us dated...

Stutsman: Uh-huh.

Clearman: ...and if you get a chance to review that a little bit. As you probably are aware, many of the concerns are ones that we have addressed to you before. But again we feeling somewhat pressed to encourage increased participation on the part of the Board in resolving some of the issues in the Senior Dining Program as it's housed in the Iowa City Johnson County Senior Center. Probably at the base of this is the lack of understanding of the philosophical position of the Senior Dining Program in the Center itself. Now, as you're quite aware, some County funding does fund a portion of the Iowa City Johnson County Senior Center. We still do not feel that we are accepted as a fundamental part of this environment. Decisions are made on the part of the Senior Center without consulting us, and in fact direct decisions that have to do with our personnel and with what our personnel should do. A prime example of that is that recently we received a memorandum of a unilateral decision made by the Senior Center that we would be responsible for the security of the building on the weekends. No one consulted us about that. We do not feel that we have personnel available to do this. What this involves is a lot more than just locking the doors. It involves a thorough go through of the Center to make sure that no one is lingering in any of the rooms. And as you are well aware, there are a number of rooms in the building. This then presenting this just as an example of the type of decisions that are made without consulting us. It was a decision of the last Nutrition Advisory Board that, myself as Chair, would write a letter to Linda Kopping refusing this responsibility at this time. So that is what my plan is to do. Other topics in the memorandum as presented to you are in reference to the space issues in the Center. We are very pleased that we have been given a bathroom to change into a laundry room, but we still remain very cramped in terms of office space and in terms of storage space. I have been working with this program now for almost 10 years and space has been an issue since the beginning. We still have not gotten this issue resolved and we really feel very much that it requires someone from the Board at the table to help us resolve this issue. Most recently some space did become available in the Center but it was not offered to us, instead the custodian was given an office. The Police Review Committee was given space. Now I'm not certain what the Police Review Committee does or why they need space in the Senior Center. This remains a mystery. But they were given space without consideration of our repeated desires to have additional space. An up and coming concern is the parking ramp and what this will do and how this will impact on our program. During the construction phase certainly this will remove some of the available parking space and we want to know how is this going to be resolved. How are our participants going to be transported or allowed space to attend the meal program. And we're very concerned about this too if it in fact decreases the number of meals that we are providing, then we all know that the Heritage Agency on the Aging is going to be, I hate to say, down our throats about the budget and wondering how come we are not providing the number of meals that we are budgeted for or that we intend for in terms of expanding our program. So there are a number of issues involved with the parking ramp and it is my understand that the parking ramp is also going to have useable space for activities other than parking and again here is more space being allocated to other programs perhaps or already existing programs within the Senior Center none of which are the Senior Dining Program at this point in time. Another issue is what has happened to the Antis Memorial Fund. As you may recall, the Antis Memorial Fund came in 2 parts. It came in as one check addressed to the County for $25,000 and an additional $25,000 check that was made out to both the City and the County. We do not know where this check made out to the City and the County lies at this point. Do any of you know where this money is? I guess we think that we should find out where it's sitting because this money certainly could be used to a much more advantageous situation other than sitting somewhere uninvested, undeposited or whatever. You have some very talented people on your Nutrition Advisory Committee. Keeping in mind that this is a volunteer position, we work very hard to come up with our recommendations to you. Sometimes I think we feel that we're wasting our time and we wonder do you really need an advisory committee to this Nutrition Board, if, in fact our recommendations go un-looked at, unheeded these kinds of things. And these are not new recommendations for the most part. We have prepared what we call a suggested plan of action and I have a copy of that that I'd like to distribute to you. Maybe I could start it with you Pat. When you receive that, I will there is one error on that piece of paper. Number one should read ask Pat Langenberg to attend the January 28, 1999 meeting relating to space allocation in the Senior Center. Affirming the County's view that additional space is needed for the Senior Dining Program and perhaps making suggestions as to possible locations, and we can give some of those suggestions. We really feel that the representative to this meeting needs to be someone who is aware of the senior dining concerns and Pat Langenberg has been identified as that person. Now that meeting is this week. It is on Friday I believe.

Stutsman: Thursday.

Clearman: Thursday. So in order to have someone representing us at this meeting it would require some fairly swift action to do that. Secondly, establish a meeting with County representatives on the Senior Center Commission. The Senior Center Commission has in fact been one of those organizations that has not fully understood the philosophical position of the Senior Dining Program within the Center. We suggest that the Chair and the Vice-chair of the Supervisors, along with the County Attorney, Mike Foster, the Director of the program and one or 2 representatives from the Nutrition Advisory Board discuss the following. Number one the philosophy. Number 2 any short term space needs followed by long term space needs, parking issues both short term and long term, parking during construction, budget matters and then any other matters deemed important for this particular discussion. Number 3 that a member of the Nutrition Advisory Board meet with new members of the Senior Center Commission to review and cover the above items, and a couple of names that were given to me were Bill Kelly and Jay Hannahan as new members of the Senior Commission. I have on several occasions presented to the Senior Center Commission trying to inform them of our position and unfortunately it has been to no avail. We feel that we need the big guns. We need you guys to be at the table with us. And then finally, designate someone who understands your philosophy to attend the regular meetings of the Senior Center Commission and to keep you informed on any policy discussions that go there that may affect our Senior Dining Program. We feel fairly urgent in this matter. We know that you have a busy agenda but you are the key people as subcontractors for this program and we really need your assistance and your place of power to help us achieve some of these goals. I will entertain any comments.

Jordahl: Well your message is certainly clear.

Stutsman: I guess I would agree with your concerns and what you've laid out and that it does need attention. I'm speaking as one Supervisor. I'm just absolutely overwhelmed, I can't take on another thing. As urgent and as necessary as this is I just... And that's not what you want to hear and I wish I had the time but I just can't do anymore. I just can't.

Clearman: Well without consent I'm going to suggest that you do have a member already present on the Nutrition Advisory Committee.

Duffy: Yes, I've been on it for 10 years.

Clearman: Perhaps this person...

Duffy: I'd like to do some changing, I'd like to change our meetings back to 1:00 so the Committee will go at least once a month to look at the meal situation. When we change to 4:00 forget it.

Clearman: But Charlie that's not the point.

Duffy: And then the attendance hasn't been too good when it was changed to 3:30. I think it's a big point.

Clearman: The point is our lack of communication and working relationship with the Senior Center. It's not the time of our meetings. Granted, our meetings are at a somewhat inconvenient time for everyone, not only for yourself.

Duffy: Well then yes, but we changed it that's one thing that we did wrong. People like to see who is representing them.

Clearman: Perhaps, but meetings like the Senior Center Commission or this meeting on January 28th. We need some representation at these meetings and I'm not the right person to go. I have no power to do anything.

Stutsman: And I agree completely with what you're saying Beverly and these are issues that we've had before us any number of times. Just trying to get a way that we can deal with it and handle it. I know we've got a new Supervisor coming on, hopefully they can be involved with sharing some of these responsibilities. Speaking for myself personally, I'm interested in these issues. I'd like to see them get resolved. My time is so limited I just can't be spread any thinner and I'm just afraid it just wouldn't be effective. It just takes somebody that can really devote a great deal of time to this.

Nutrition Committee Member Bob Welsh: Jonathan may I ask a question?

Jordahl: Yes.

Welsh: Mike talked with Pat Langenberg about this meeting coming up on Thursday. I told him to come out here.

Senior Dining Director Mike Foster: Pat's comment to me was he would need to get approval from this body here for him to even entertain to going to that potential politically volatile situation. I discussed it with Sally and she said she would let Pat know of that meeting.

Welsh: So I guess one of my questions is, will you all have Pat to go to that meeting?

Duffy: What time is the meeting?

Foster: 10:00 Thursday.

Duffy: 10:00 a.m. on Thursday?

Jordahl: And where?

Duffy: That's when we...

Welsh: You all have the meeting.

Stutsman: Have board meeting.

Welsh: But Pat would be free after the vote.

Duffy: I don't feel right attending any meetings that I have and I have plenty of them as well as the other Supervisors to give up but a formal meeting to go to that

Welsh: That's not my question Charlie.

Duffy: And some of these things I'll tell you right now there some merit in some of them and some of them I don't agree with. And the Senior Center Commission has been reporting to us right here where you're sitting ever since I've been Supervisor. And maybe the next time they come down to give their report maybe some of you folks can show up and ask questions. Now some of it I will agree with again, but some of it I won't, and I've always said that. I think it's been a political thing for over 15 years and I want to stay out of it.

Jordahl: What is it you don't agree with Charlie?

Duffy: Well I don't agree with a lot of these things. There's other things going on at that Senior Center, there's a big whole list of things and we got into this parking thing for example. It said for our program we need places to park, and there's not enough places. You're right, but then again here came some other groups that said we need parking space too. So it isn't as...

Clearman: All we're asking Charlie is with the new parking ramp, the decision has been made...

Duffy: Space there. Yes.

Clearman:...to build a new parking ramp. This provides a variety of parking spaces for a variety of programs. All we are asking is someone in power say we need some of those parking spaces for our program.

Duffy: For the new ramp.

Clearman: In the new ramp.

Duffy: I thought that was already discussed wasn't it? Bob is a

Clearman: Nobody has discussed that with the City. No one.

Duffy: Bob is this your baby here? Did you right most of this?

Welsh: That's a suggested plan of action I wrote Charlie.

Duffy: I kind of thought so.

Welsh: And that's based on the discussion of the meetings. And I guess, yes, I haven't heard an answer from you all to whether or not you think it's good to have Pat Langenberg evidently get (inaudible) and went around the Senior Center and looked at space needs, to be at that meeting or not.

Jordahl: Well first we didn't.

Welsh: That seems like a very simple request to me.

Jordahl: It is a simple request. We did have a joint meeting with the Board and the Senior Center Commission a few months ago and discussed a number of these issues. And so maybe rather than one member of the Board sitting at the table we had the whole Board sitting at the table and I didn't get the impression at that time that we made a whale of an impact on the Senior Center Commission changing their minds about these issues.

Welsh: But you might remember also Jonathan that, to jump ahead I guess I want to get back to Pat Langenberg. But you said when you decided not to appoint a member of the Board to the Senior Center Commission that there were other ways that you could deal with that. And if you would, I haven't heard any proposals to how you're going to do that. All this is saying is, one way, maybe one step, small step, would be for you to meet with your representatives. The people that you have appointed to represent you. To make sure that in that discussion you can share with them your philosophy and interchange. It seems to me that again, that's a very minimal kind of request. And a reason why I put the County Attorney's name in there is because Pat is kind of a very articulate person relating to the 28E Agreement and its basic meeting. And if you can't get your representatives to understand that basic philosophy then you're not going to have any possibility with the Senior Center Commission and then you have to consider your commitment to the Nutrition Program.

Jordahl: We had a report, it's been within the last couple of weeks, from our representative to the Senior Center Commission and discussed some of these issues but did not, that wasn't like the agenda at the time, it was brought up. I guess I...

Stutsman: Well I think it is reasonable to establish a meeting with the County representatives. We've talked about that for any number of times doing that. And I think we just need to do it. We just need to sit down and share our concerns with them and what the philosophy and get that taken care of. Because that's what we want them to do is be our advocates or present our position, and if we're not communicating to that well we can't blame them for not doing that because we've not communicated that. So I think if we could just set up a time where we could just sit down and informally discuss this some afternoon, I think that would be the first place to go. I don't know about I don't have a problem with sending Pat, I just don't know what kind of... A Supervisor needs to be at that meeting but it meets during our Board meeting so I guess it wouldn't be a problem directing Pat to go to that meeting. I guess we can go ahead and do that.

Clearman: Along those lines some of the things that have come up in terms of revamping the kitchen space to try to make more space within the space we have. Some of the suggestions are simply not some suggestions from a food service standpoint. Keep in mind that you have several representatives from the food service field on your Nutrition Advisory Board, one of them being the person who is in charge of the Iowa City School Lunch Program. Knocking down walls around the storeroom does not make sense. This lessens our ability to secure our foods. And when we are constantly trying to keep our raw food costs down, increasing the ability for our foods to walk out the door does not make sense. Knocking down walls within the existing kitchen would increase the noise within the work environment, not making it a very pleasant place to be. There's enough noise in the kitchen the way it is, and this would even intensify that problem, making it uncomfortable and not a very productive work environment for those who have to work in it.

Duffy: Who suggested knocking down walls? I haven't heard that before.

Clearman: There's a person Bob perhaps you can tell me, or Mike you can tell me who that person is who has been looking at remodeling the kitchen.

Duffy: Do you mean the office space there or what do you mean not...

Clearman: Well it's inclusive of the office space.

Duffy: Well the office space is too small, we remodeled them once, it wasn't...

Clearman: Right, the office space is too small.

Duffy: Large enough but we have space needs all over.

Clearman: But one way in which they're proposing to make it larger is to knock down a wall between the office and the kitchen.

Duffy: But you're talking about the office not the kitchen itself.

Clearman: Well it's a whole. It's all parts of a whole. It all works together in terms so it's not specifically the office. But in order to increase the size of the office and make the kitchen more functional within the space it is they want to knock down the wall between the office and the kitchen and a wall doing storeroom in the kitchen.

Jordahl: One second Bob. Charlie these are... See, it strikes me that these discussions of the details of the development of their program and the wall and so forth are things that could have, and perhaps did take place at a Nutrition Committee Meeting.

Duffy: Well we've done it in the past and we though about it.

Stutsman: Charlie you're not attending any of those Nutrition Advisory Committee Meetings anymore?

Duffy: I attend them, but 4:00 is hard for me to get there but this Committee, I spend more time than maybe all the rest of them together. And I think that people that use the program know it. Like I gave a (inaudible) in (inaudible) last week and I go down to Hills and all over and I know what the people are thinking. But this thing, I inherited this 10 years ago and I think if we meet we should meet with the Senior Center Commission and the Director of the Senior Center. And maybe a representative of Heritage on the Aging from Cedar Rapids and maybe what you're going to see, they're going to come up with maybe some different ideas. I'm not saying... Like the parking ramp. I know Ecumenical Towers don't like that parking ramp next to their place of residence either but it could be a cooperation between the County and the City.

Jordahl: Well it would be nice if it were.

Duffy: But I do spend a lot of time at those meetings. They've been changed. I go to some of it. I went the last 2 months at 3:30, and some people weren't there including you.

Clearman: Including who?

Duffy: You weren't there. One you were late.

Jordahl: Charlie.

Stutsman: I wonder if...

Clearman: I have work responsibilities.

Duffy: But see what it means. Yes, I understand that but you will agree with me Bob, those meetings should be at 1:00.

Jordahl: Let's focus though if we can on the issues, that are real issues, that have been presented to us. We need to deal with this in some direct way. We have had a meeting about this with the Senior Commission. Do we want to have another one?

Stutsman: Well I think we need to regroup and decide what we're going to do here. What I would suggest is that we ask Pat to go to the meeting on Thursday morning. I think if the Board could kind of sit back and read what's been presented to us and maybe talk about this again on Tuesday, how we want to deal with this. I think there's a number of issues, I think it would be helpful when the new Supervisor comes on if she can be a part of this discussion and just see where we want to move from here. I think it might be a good idea to be thinking about setting up a joint meeting with everybody but I think we need to have a real clear agenda of what we want to talk about, what we want to accomplish and I don't feel like I'm being able to get my thoughts together to make any decisions today.

Clearman: Well would you consider this? Our next Nutrition Board Meeting I believe is on the 22nd of February. Would it be possible for you to give us some sort of written statement by the 15th of February so that we would have some idea of what direction we should proceed at our regularly scheduled meeting.

Stutsman: I think that sounds fair.

Jordahl: Pat, I know that you've been very involved in this. We've talked about joint meetings, we've already met with the Senior Center Commission. Really the founding of this institution has to do with the City Council of Iowa City. We talk about big guns, I think when we've had discussions on a philosophical or policy level it seems appropriate that the Council be involved in this discussion more directly, body to body, with this Senior Center. If we seem to be unsatisfied with the results of speaking with the Senior Center Commission, I don't mean to suggest that it's appropriate to do an end run here, but I think if we're talking policy questions maybe we should talk to the policy body whose hand we're holding and shaking on this deal.

Clearman: I agree with that.

Jordahl: Pat you were there at the beginning, I invite you to comment or suggest or advise.

County Attorney Pat White: Well I think it's a tough issue. As you all know and we're not welcome hearing this again, I've long advocated putting a member of the Board of Supervisors onto the Senior Center Commission as a way to institutionalize some sort of bridge to get over this philosophical, communications gap. So far the Board has not chosen to do that. I still think that's a viable alternative. As plan B to that, item 4 on their suggested plan of action might be another way, is to find somebody, whether it's a Board member or someone else who is involved in County government, philosophy, policy, budgets (inaudible) serve some sort of liaison function to the City staff or the Senior Center Commission. I'm not optimistic that our representatives to the Senior Center Commission are going to be able to follow closely enough your budget, your Space Needs Committee, the policy issues that are involved here. We haven't succeeded going that route. We did, as a reminder and I don't remember who else sat in on the meeting, I think Mike did, I know I was there. We had another meeting following the Board's Senior Center Commission that I attended, Joe Bolkcom and one other Board member I don't remember.

Duffy: I think it was Steve Lacina maybe wasn't it?

White: You may be right. Met with Steve Atkins and Linda to try to have a fairly private but candid discussion about the philosophical gap and I think we probably owe that process some follow up as well. The other thing that is frustrating... We are on the verge of losing a real opportunity of timing. One of the things that I periodically bore people with is the importance of timing in inter-governmental decision making, especially where capital projects are involved. Iowa City is moving down a path that's going to make, what I would describe as a generational decision. They're going to build a facility next to the Senior Center and however they build it and whatever they design is going to serve a generation, 40, 50 years. Again, I have felt ever since they first broke that idea that we ought to be at that table somehow, whether it's through the Senior Center Commission or through the Space Needs Committee or through some staff representation or some combination of those, and probably taking money to that table to identify at what level Senior Center space needs is a County priority. And offering to participate in the physical plant decision making to buy some space for County programming or joint programming. It hasn't reached the point where we have so many needs, that one hasn't gotten to the top of the list yet. But I fear by the time that it does the ship will have sailed and we won't have a voice.

Clearman: Well I might offer that you are already contributing.

Stutsman: Well and that was I was going to say. I don't know how...

Clearman: ...a source of money to the Senior Center and perhaps or not at this time getting your money's worth.

Stutsman: Well even having a say in absolutely anything. And I'm certainly not willing to put in county dollars and then just face this situation 10 years down the road.

Clearman: I think your comments are certainly what I'm trying to implore you to do.

Duffy: I really don't agree with that.

Clearman: It is a matter of timing that this is when the parking ramp decisions are being made.

Duffy: Parking ramp decisions, you are right. We can ask for some parking but will the other...

White: It's much more than parking ramps Charlie.

Clearman: Right it's much more than parking ramps.

Duffy: I understand that.

White: This is a multiple use facility that has the potential to expand the functional space devoted to senior programs.

Duffy: Now that is different there and there will be other groups that ask for parking space. Other groups don't want the ramp like I mentioned like at Ecumenical Towers.

Clearman: But that's a moot point at this point in time. We're going to build it.

Duffy: But to say that we don't get anything for our dollars, I think that's an incorrect statement.

Clearman: Pardon me?

Duffy: We do. The money that we contribute, we get a lot for the money we contribute.

Jordahl: Well we need to have some discussions of this at a policy level and that's been done, as I suggested, with the Senior Center Commission meeting with our representatives to the Senior Center Commission clearly is a reasonable thing we should be doing anyway so we should establish that meeting. The question of a follow-up to your meeting with Steve Atkins makes sense. It's unfortunate that neither of the people who, either the Board members, who sat in on that meeting are any longer on the Board but I think that at least 3 of us and probably Mike also is well aware of, especially after today's memo, what the concerns are. So I would be happy to see that go forward if we could. And I think as I said we should do promptly. Are we content? Is there agreement on the part of the Board to invite Pat to attend the meeting on Thursday since we're having our formal meeting then and probably would not be able to make it by the 10:00 start of that meeting?

Lehman: Yes.

Stutsman: Uh-huh.

Jordahl: OK. So

White: To illustrate my own level of frustration, I've actually debated volunteering to do something like item 4 myself.

Jordahl: Oh boy.

White: As you all know I...

Jordahl: I heard a volunteer. So well qualified. And I know you have the time.

White: That's why I have it.

Clearman: Time is always an issue for us all.

Jordahl: Do you have a recommended designee? John Bulkley suggests himself but he's not here.

White: No I don't.

Duffy: He's helped us out in the past with problems but

Jordahl: Yes, he's in the wrong state.

White: Carol will be here next Tuesday.

Stutsman: Uh-huh, I think we need to

Jordahl: Yes. So Pat can go to the meeting on Thursday. As far as a follow up, do we have volunteers from the Board who wish to attend a meeting with the City?

Stutsman: Well can we put this on for Tuesday Carol and maybe continue discussion with this when Carol Thompson is here and decide how we want to regroup and respond to this?

Jordahl: How about

White: Why don't I volunteer at least to call Steve Atkins. Just to alert him to this discussion as (inaudible) at that. I guess I'm the only County... Well Mike was at that meeting.

Duffy: I would like to see the director of the Senior Center, Linda Kopping. I think it's a good thing to do, to invite her to that meeting, or if we meet with the Senior Center Commission. I think we ought to meet with them and her and the Board of Supervisors, Nutrition Committee and maybe we can work something out.

White: Are you finished with your cycle of appointments, it's all...

Stutsman: No.

Jordahl: No. We're kind of waiting for Carol to be here.

Stutsman: It's on for Tuesday isn't it Carol?

Peters: Yes, yes.

White: One more Senior Center slot?

Stutsman: No. Those are filled.

Jordahl: Yes, we debated putting a board member there and then the idea didn't fly.

White: Well it wasn't the idea that didn't fly it was the

Jordahl: Timing.

White: Timing.

Stutsman: Yes, and we had a good representative that had done a good job. But I think it's crucial that we start communicating with these people. We appoint them and as far as I know we don't have a real on-going dialogue with them.

Clearman: May I suggest that that representative the name?

Stutsman: Joanna Hora?

Clearman: Perhaps could attend our meetings so that they could become perhaps more informed about our concerns.

Duffy: Why don't we just have a joint meeting?

Clearman: Well a joint meeting would be fine.

Jordahl: Yes I guess wouldn't you suggest this whole conversations been going forward I've been having this imagined world where the same person would be on the Senior Center Commission and the Nutrition Committee.

Clearman: Uh-huh. Certainly.

Jordahl: That person would be well aware of the concerns on both sides and able to communicate. I don't if anybody has that kind of volunteer time they want to throw around but... Or merge the 2 somehow. I don't know.

Stutsman: Jonathan we need to move on.

Jordahl: Yes, we do.

Stutsman: If we could.

Jordahl: I'm trying to do that. So I guess the... We've got the Pat is going to contact Steve Atkins and we will contact Pat Langenberg who is going to take charge of that. I will call Pat Langenberg and ask him on behalf of the Board to attend that meeting on Thursday. And regarding a meeting with our representatives of the Senior Center Commission, we should do that as soon as possible. We've got a time crunch happening here. We're in our budget process. Do we have time to meet with those people this week, next week early on, ask them to attend the meeting on Tuesday perhaps? That might be the easiest thing, we've got everybody coming on Tuesday anyway. Bob?

Welsh: I think that step with meeting with your representatives would be better at a time where you would have more time than you're going to have on the meeting on Tuesday.

Jordahl: Unfortunately we have a lot of budget meetings sandwiched in between the next week or so.

Stutsman: But we'll be done with those in the next couple weeks.

Welsh: I like Sally suggestion, that you take those 2 steps and that you are saying yes we'll meet with our representatives on the Senior Center Commission but you'll wait to schedule that on next Tuesday.

Duffy: But again...

Stutsman:...Why don't we just put this on the agenda for Tuesday to continue discussion on that.

Duffy: I see the director of the Senior Center on this too, to talk to her. She should be invited.

Jordahl: Yes, we could invite her in for Tuesday as well.

Duffy: Absolutely.

Stutsman: I guess I don't think I'm ready for Linda to come quite on Tuesday. I think we need to spend a little bit more time talking about how we're going to approach this and work and lay out some kind of plan to start inviting all these people until we know exactly what we want to accomplish.

Duffy: I don't think so. I don't think Linda should read in the paper what we've going to accomplish. That's not a slam on papers either. I think that she's a big player in the game and she should be invited. She is the director of the Senior Center.

Clearman: I agree.

Duffy: If we leave her out then.

Stutsman: I think the Board has to have a clearer picture of how we're going to move with approaching...

Duffy: Then you want to hear get as much information as you can.

Jordahl: Perhaps we could, as a courtesy, inform Linda Kopping of what our agenda item is on Tuesday and suggest that she may be interested in attending without necessarily putting her on the spot to...

Duffy: We won't put her on the spot but I think she should be invited though.

Jordahl: Uh-huh. Well I guess. Charlie does and Sally doesn't and Mike's pretty polite about these things so far because he's making...

Lehman: I would like to...

Welsh: It seems to me that what Charlie is suggesting is again another level of discussion. And I think that other level of discussion is approachable. I'm not sure, like Sally's saying, that you confuse the 2 levels of discussion. I think it would be good and I gather what Pat was suggesting in relation to Steve Atkins is to involve Linda at that point. That was what I gathered and I think that is an appropriate level.

Stutsman: Yes. I don't know if it's an appropriate use of her time at this level. I don't think we're right ready to approach Linda. I certainly think she needs to be involved and she definitely will be involved but I think while we're still getting our thoughts together of how we want to approach this that I just don't know if it's...

Duffy: You might get some information from her on the Senior Center.

Stutsman: These are probably I have no problem with having her come...

Clearman: I guess I tend to agree with Sally in that I think you need to have a strategy session prior to approaching the Senior Center.

Duffy: Now who are we going to invite again?

Stutsman: Well I guess I just thought it was the Board members and Mike and Bev and Bob Welsh, or even just the Board to take their memo and decide how we want to proceed.

Clearman: Yes.

Jordahl: Yes. I mean we've got the Tuesday morning meeting, we've got budget things packed all around everywhere else until Thursday afternoon when we should've finished the budget. Thursday afternoon, Friday morning next week we could we have some time if we want to have a separate meeting with members of the Senior Center.

Stutsman: Well I think we need to decide how we're going to strategize and how we're going to approach it before we move on to setting up another meeting. And I'm suggesting all we do is Tuesday is revisit this some more. We have a plan between now and next Tuesday, it will give us an opportunity to review this plan, to kind of get our thoughts together on how we want to approach it and at that time we can lay out some ideas and suggestions on how we want to move forward with this issue. We'll have the other Board member here, she can be a part of that discussion and I think that would be a good way to approach it at this time. I'm not ready to make any decisions about what we should be doing aside from having Pat go to that meeting.

Clearman: Well and once you have discussed it further we would appreciate some sort of response so that for our February meeting that we have some direction to look at.

Jordahl: OK.

Clearman: OK.

Stutsman: So we can just put this on for Tuesday?

Jordahl: So that meeting will be February 2nd.

Stutsman: Just for discussion about plan of action for the senior.

Jordahl: OK.

Clearman: Well I certainly appreciate your time.

Jordahl: Yes, well I appreciate your situation.

Duffy: Is this going to be an open meeting?

Clearman: Oh sure, all our meetings are meetings are open.

Jordahl: It's a regular informal meeting on Tuesday morning at 9:00 on the 2nd of February.

Welsh: I thought that Pat had some good suggestions for a plan of action.

Duffy: And what kind of are we going to get an award Bob or what do you mean?

Welsh: No, no.

Jordahl: Pat is going to contact Steve Atkins and we will follow up on that perhaps pursuant to Tuesdays discussion. We'll see what he finds out. OK then. Thank-you again for coming in. We are aware of the problems and the proceeding decision making going on with the parking ramp. We have jumped around on this agenda plenty today.

(Continued in Part 3)