Jordahl: We have to make appointments to the boards and commissions. We've been through this list a time or 2, Carol, already and we haven't made final decisions about this because we were waiting to...

Thompson: Someone gave me a copy and I signed for something. Is that a...

Stutsman: Yes, well that's...

Thompson: That's the one I have.

Duffy: I noticed there's one that's not on here I don't think, is economic development. And did we say (inaudible) interested in that too?

Jordahl: Sally was making the question, I think it was a pertinent point that was raised, whether we maybe should include these statewide or national committees that we serve on or something. I think it was agreed that that was a good idea but that it would be sort of separated from this list. What we have here...

Duffy: I don't see it any place.

Jordahl: Well we have this national water quality assessment here.

Stutsman: I think we were supposed to let Joe know if there were additional committees that we served on at the state level or like this economic development. So I think we just have to let her know that...

Duffy: That's all I put on the economic development. I'm sure you're interested.

Jordahl: I am. And in fact I have something here about that conference on small business development that you were talking about.

Duffy: I got some other (inaudible).

Jordahl: Seen that. Pass that one down there. What we need to do is go through this thing though, make sure we get through it and discuss the county appointments that we need to get discharged here so people are attending meetings and then we can discuss that national or other stuff...

Duffy: Afterwards, OK.

Jordahl: ... another time because I have something I need to get to here today too.

Duffy: Yes I've got something here too.

Jordahl: So running down the list then. Administrative Unit Labor Management Committee, I've just been... the point of that during this last year...

Stutsman: Are we OK with that one?

Jordahl: ...and I'd like to just go ahead in stasis. I'm kind of still in my learning curve there. Ambulance Department Labor Management Committee, Mike has newly been appointed to that. Similarly Chatham Oaks.

Stutsman: Carol did you want Chatham Oaks or were you thinking about...

Thompson: I would take Chatham Oaks.

Lehman: I don't have any problem.

Stutsman: That you want it or want to give it up?

Lehman: Well either way. Just to make sure, I was warned not to overload myself. I didn't know how many you were looking at either.

Jordahl: Uh-huh. Well let's pencil Carol in there and see how many she winds up with. (inaudible) Advisory Board Independence, anyone can go to that if you're interested. City Assessor Conference Board, we all go to. Clear-Creek Watershed, that meeting is, I think, perhaps completed here. I haven't gotten... I was unable to attend the last meeting and I believe it was last, underlined last, meeting of that. So maybe there will be some new form of it taking place.

Peters: Should that be deleted then?

Jordahl: I think that that, well why don't you leave it there for the time being and then the next version of it we'll see if it's deleted or transformed.

Peters: Thank-you.

Jordahl: County Assessor Conference Board, again we all attend. Decategorization, Joe's no longer here. It seems like a reasonable one for Carol to attend, however it's becoming part of or not becoming part of the empowerment zone.

Stutsman: Well we don't know that. It may be...

Thompson: I would rather no do Decat if possible.

Stutsman: Jonathan do you want it?

Jordahl: I have attended those meetings in the past. I'd be OK with that.

Stutsman: OK. Yes.

Jordahl: Yes. All right.

Stutsman: And I'd like to stay on that.

Jordahl: Diverse Cities Team, there have been 4 or 5 meetings of that, none of which I've been able to attend. I'm interested in it but it just has simply not worked out. It's unfortunate. If someone else is interested in that, I think given that I've been trying for so long and unable to do it, someone else should give it a shot if they want to. The idea of promoting awareness of and sensitivity to the problems of increasing cultural and ethnic diversity in the area. Nobody's jumping up so I guess, unless I hear a volunteer, I'll stick with it. E911, Mike has just gone on that and it seems like a reasonable place for you to be. ECICOG Board of Directors, I've been on that. Sally's going on and Mike both. Now we've had only one representative, I don't know why it says Sally and Mike.

Peters: Mike is the alternate.

Jordahl: Mike is the alternate, OK.

Stutsman: And we have been appointed by the Board of Directors for ECICOG.

Jordahl: What we should do is designate Mike an alternate for this list then so we're clear on that. ECICOG Policy Committee, Charlie's vice-chair...

Stutsman: You know, I think there's not room for any discussion on these. I think that we get confused with these. It was explained at JCCOG that these are terms and so the terms aren't up yet. So I think for continuity we...

Peters: And I put the terms in there for your...

Stutsman: Yes, yes. So I don't think we need to really discuss those. Do you understand what I'm saying? There appointed for terms and the terms aren't up yet...

Jordahl: Uh-huh, uh-huh. I see, I see, yes. We see the end dates there, 2001 and 2000. So Technical Advisory Center no problem. Deer Committee, Charlie I understand there may still be some work on that Deer Committee. You thought you were done.

Lehman: You were ready to put your gun away weren't you?

Jordahl: Uh-huh.

Duffy: Quite a few meetings, 3 hour meetings.

Jordahl: Get out your schedule book.

Duffy: It's going to work out in the rural area sometimes so I've got information that thick if you want to read sometime.

Jordahl: Not right now. Yes Carol?

Peters: Excuse me, we need to go back to the ICAD (inaudible) Committee, we need an alternate.

Jordahl: We have Charlie and me both, we still need an alternate?

Peters: That's my understanding. Because yours expires in 2001 and Charlie's appointment expires in 2000. And you just need an alternate for it.

Jordahl: OK. Well who wants to be an alternate? Boy, the volunteering is just...

Lehman: I'm not sure what we're getting ourselves into.

Jordahl: Well nothing I think. With 2 of us, one of us could probably go at almost anytime. This is an absolute no-brainer here.

Lehman: I'll cover it.

Jordahl: OK, thank-you.

Peters: Whichever supervisor is available, if you want to do it that way, Jonathan.

Jordahl: Yes, why don't we do that. Alternate is whoever can attend. And if that's acceptable to ECICOG, fine. Deer Committee, Charlie. FEMA Board, Mike. I think that's probably a reasonable appointment. HACAP Board. Here's where we start opening up to Carol.

Thompson: Yes, I'll do those.

Duffy: Are you sure you will?

Thompson: Yes.

Jordahl: You have to drive up to Cedar Rapids. Don't they feed you?

Stutsman: Don't ask. If she says she'll do it, just let her do it.

Thompson: I'll do it.

Stutsman: She'll be good on those.

Jordahl: HACAP Commission, that kind of goes hand in hand with the HACAP things.

Thompson: And the Heritage Agency on Aging.

Stutsman: And you'll do those first 3?

Thompson: I'll do all 3 of them.

Stutsman: I'd like to stay on the Human Services Labor Management Committee.

Jordahl: Yes. I've just newly been put there and I'd like to stay there if I can.

Stutsman: On what?

Jordahl: Human Services Labor Management Committee, it says alternate.

Stutsman: OK. ICAD Jonathan.

Jordahl: Yes, that's a chair function. Chamber, same thing. Iowa Valley Resource, that's...

Stutsman: I'd like to stay on that.

Jordahl: JCCOG, finally, finally, finally. I've been waiting for 3 years to be on that. Rural Policy Board same thing. Johnson County Emergency Management. And what's LEPC stand for Charlie?

Duffy: That's really about the same thing but it's a city. I don't thing they even have any meetings anymore. The LEPC.

Jordahl: Yes, but they don't meet huh?

Duffy: Well I haven't gotten any information. They used to meet maybe once or twice a year but there's people from this cities that are on the Board of Emergency Management Services.

Jordahl: Anyway. OK, so Johnson County Emergency Medical Services Association. Mike, how does that one differ from the one we were just talking about earlier, E911 I guess was it, pretty closely related.

Stutsman: This has to do with the Ambulance Service and their emergency response groups.

Jordahl: OK. And let's see here. Zoning Commission, Johnson County Iowa City Airport Zoning Commission, all board members. Mental Illness Developmental Planning Council, this is the CPC's Mental Health Developmental Disabilities Planning Council. We all can, and probably should, attend that. Juvenile Crime Prevention Policy Board, I have been on and would like to continue. However, that very clearly is one of your areas of expertise Carol. So I think you should...

Stutsman: Would you consider...

Thompson: When I was a citizen member of it before.

Jordahl: Yes, I would step off if Carol would like to be on it.

Stutsman: Would you consider doing that Carol?

Thompson: Uh-huh. Yes I would.

Jordahl: Labor Negotiation. Charlie do you want to stay on that?

Duffy: I would, yes.

Jordahl: Charlie and Mike, you guys are going to go wrestle?

Lehman: Yes, I'd (inaudible).

Jordahl: Sally?

Duffy: It'd be nice to have a supervisor on it.

Jordahl: Yes. Sally MECCA?

Stutsman: Yes, I'd like to stay on that, or be on that.

Jordahl: Mid-Eastern Mental Health Center Board of Directors. That's an open slot. Carol are you interested in that?

Thompson: I would do that. Yes.

Stutsman: Good.

Jordahl: Nutrition Board, Charlie they haven't met at a time convenient to you. Do you want to get somebody else in there who can attend meetings?

Duffy: Well what happened on the Johnson County Task Force, meets at what, 1:30, and some of them want to be on both so it moved it down to 4:00 and that makes a pretty long afternoon because sometimes I'll have a meeting at 7:00 at night. But a woman, I didn't realize we had to have a supervisor on that committee, and a very fine lady that's quite knowledgeable wanted to be on this, so that's the reason why I took and suggested that she might. I've been on it for 10 years and I will say I spend a lot of time with, but I just can't go also to a task force that went to a mediator too, but I've been asked to attend them. 2 in a row. And some of this we'll discuss twice anyway as (inaudible)...

Jordahl: So should we get someone else on that then?

Duffy: Well I don't care. I would suggest you'd be pretty good at that.

Jordahl: Do you want me to go there?

Stutsman: Yes.

Lehman: Is this brings his own strawberries? Is that the one he's going...

Duffy: I still think, see these meet at 1:00 and it seems like our committee, there's a lot of senior citizens that use that program don't even know whose on it. But I'll continue to go around like I've been.

Jordahl: Yes, you go around and I'll go to the meetings. How about that?

Duffy: Well that's a pretty good trade-off.

Jordahl: We could trade. You eat and I meet, that's even fair. OK, I'll do that. Random Cash Counts, chair and vice-chair. That's something that the Auditor's Office is conducting for us but we're just kind of attend. It used to be a supervisor function but I think it makes more sense to have the auditor do that on an announced basis so that's what we're doing. Charlie REAP, want to stay?

Duffy: Yes, that's a very important committee but we don't have too may meetings anymore. I can't figure it out.

Jordahl: Well talk to them, tell them that you need more of them.

Stutsman: I think that's going to change. I think that's going to change.

Duffy: If we get more, yes, if we get more dollars we'll show up.

Stutsman: And I think that's what the focus is going to be.

Jordahl: Uh-huh.

Stutsman: OK.

Jordahl: So let's see here. Regional Mental Health Mental Retardation Committee. Sally?

Stutsman: Uh-huh. I can stay on that.

Jordahl: Regional Trails and Bicycling Committee, I want. Anybody want to fight for it?

Stutsman: Charlie, do you want to go on that?

Jordahl: No. No way. I'll beat... Can you imagine Charlie being on that?

Stutsman: Just waking you up over there Charlie?

Duffy: Got a few people of that through ECICOG.

Jordahl: Let's see here, roads liaison, Charlie and Mike. SEATS Advisory Committee, Sally and Charlie.

Duffy: And we've got a couple of subcommittee we're both on too, don't we Sally?

Stutsman: Yes, yes.

Duffy: For SEATS so that's going to be quite a lengthy...

Jordahl: Now, I mean Carol if you are interested in jumping in here and say hey I want to do that. Jump in and say that. You may be getting off easy your first year here. SEATS Labor Management Committee, Sally, Lisa, Laura and Janet Lyness.

Stutsman: Gosh.

Jordahl: Too many committees Sally?

Stutsman: No, I'm just getting all confused marking my little boxes here. No, I'm fine.

Jordahl: We could have a little training session to refresh our box marking.

Stutsman: I think I need it. Sign up.

Jordahl: Planning and Service Development Committee, that's a singularly opaque title. What does that mean?

Stutsman: That's that subcommittee from the Planning Council where we work on updating the plan and stuff.

Jordahl: That's the new worker.

Stutsman: Yes, yes.

Jordahl: Uh-huh. This is MH/DD. OK. Boy, we've got pages and pages and pages of part-time stuff here we do don't we?

Duffy: Yes.

Jordahl: OK. Sixth Judicial District Department of Corrections, this is... Gary (inaudible) asked me to do be on this one. Having conferred with Pat White about conflict of interest on 2 separate occasions, I was informed that so long as I do not participate in discussions or decisions that directly retain to my wife's employment that this will be OK. So I shall steward my activities there and try that for one term. If that meets with the agreement of the Board still. United Way Joint Funding Hearings, that's a good educational experience for anybody that wants to learn about that stuff. You probably already know that stuff inside out and backwards Carol.

Thompson: I served 8 years on that committee. Do we just have one member do that or do we share it?

Stutsman: No, I'd like to do it. I've done it in the past and all we do is go to those hearings that the county funds. So it's not the whole gamut usually...

Thompson: Is this like 4 of them or something?

Jordahl: Yes, 4 nights.

Stutsman: Yes, 4 or 5 nights.

Jordahl: I enjoyed it. I attended maybe 2 of those I think with you last year and it was a wonderful, educational experience. A little ventilation problem but boy it really was educational.

Welsh: (Inaudible) fog you can (inaudible).

Jordahl: Yes.

Thompson: Uh-huh.

Jordahl: Yes, I don't think there'd probably be any problems as long as we didn't talk too much. It is real good education. Other in-house committee? It's noon here. Do you want to just skim over these? Budget Committee, Sally and Jonathan, we're at an ongoing basis looking at trying to reform, improve and ultimately convert the budget process of the county to one that more accurately correlates inputs and results for the benefit of everybody. For departments and us and the budget process alike. Economic Development Committee, Charlie and I. These are the outcome Carol and Mike of our strategic planning process 2 years ago when we set out some strategic goals of the then board and now with new members on the Board we have a strategic planning session scheduled in what, about a week Carol?

Peters: The 10th.

Jordahl: The 10th of February. So we'll maybe recommit or redefine or something, some of these things. Johnson County Communications Committee, Sally. I think Joe was on that. If someone else would like to be a part of that committee there's room for it. Volunteers again abundant.

Lehman: Is that something somewhere I'll run into with 911?

Stutsman: No, that has to do with the external, internal newsletter and talking about communication needs within county government.

Jordahl: Maybe such things as, I don't know, surveys of satisfaction, getting input from employees, mechanisms for doing that. Different things related to communication. It's kind of wide open. They've had some things they're doing in order to get something done but the charter is quite wide open I think. Space Needs Committee, Sally and Charlie I think a degree of continuity is needed there. Charlie are you interested in continuing on that, the Space Needs Committee?

Stutsman: I would like to continue on that.

Duffy: I don't care. Unless somebody else wants to.

Jordahl: Carol are you interested in getting onto that? She doesn't have very many things to do right now, maybe we should...

Duffy: Carol would be good at that I think.

Jordahl: She'd put her plate on that so we have Sally who will be continuing and Carol whose at least aware of space changes in the last 2 years in the realm of juvenile court services. Chamber of Commerce Agriculture Committee, Charlie and Mike. Page 5. National Water Quality Assessments, Charlie, annual meeting I guess.

Duffy: That's an important one Jonathan.

Jordahl: This section of the committees assignments is just things we do more as personal choice than as an assignment of the Board. ISAC DHS. Sally, what is that?

Stutsman: They call it the Iowa State Association of Counties and the Department of Human Services Cabinet and we meet... Various supervisors from across the state meet sporadically with representatives from the department of human services to talk about concerns and issues and things. Go to Des Moines and meet that, so ISAC asked if I'd serve on that.

Jordahl: Yes. For any of us who have memberships on committees like this it's good informationally for the Board to know who may be a resource in an area that we might not otherwise be aware or active in. So it's good to have it on the list. Don't be shy about putting stuff on there. Chamber of Commerce Human Service Committee, Sally. Now, Carol do you have enough to do? Sally, you've been checking boxes, how many boxes does Carol have?

Thompson: No I have enough?

Duffy: Count it, but I think you ought on at the end to... economic development county and the state because I've got 2 meetings coming up. And this one here, after you get done, I want to say something.

Jordahl: I actually have to run up to Cedar Rapids real quick here and get back by 1:30 so we should maybe talk after our meeting this afternoon.

Duffy: Are we going to meet the same place here?

Stutsman: Jonathan we've...

Thompson: I have 12 and I though 12 was about what we each would have.

Jordahl: So you do have 12?

Thompson: Yes.

Jordahl: Sounded pretty good.

Stutsman: Sounds good. I'm happy.

Jordahl: If we find that you don't have enough to do we'll revisit this topic.

Duffy: Hey is this the place we're going to meet. I hope so. I don't...

Jordahl: No this afternoon...

Lehman: No, conference room.

Jordahl: ...they've got another GIS meeting in here we're going to have to be downstairs again.

Duffy: Well I'm going to pass these out any... You keep this one Jonathan about this...

Jordahl: Well that's actually, this is the circulating copy.

Duffy: And here's another one.

Thompson: Thank-you.

Duffy: 2 for those down there. But I do have one coming up on February 9th, next Tuesday so I won't be here.

Thompson: Carol you're making a clean one of these? Bless you.

Jordahl: All right. So right now those will be the, I guess what, formally acted on or do we need to do this informally today? Do we need to take formal action on these appointments?

Stutsman: Carol do we need to take formal action on these?

Peters: Yes, we (inaudible)...

Jordahl: OK. Let's do that then Thursday. And we have one more thing here, 2 more things on the agenda. And it sounds like things Carol might be able to talk about. Well we've still got reports from the Board and other.

Stutsman: Jonathan, if you want to go up to Cedar Rapids I think we'd better...

Jordahl: ...You think it's OK to finish this out?

Stutsman: Well I was going to say we can do reports another time or I could finish it out too if you need to leave. I don't think...

Jordahl: And cost services for phone, cost management services. I guess I do have a meeting up in Cedar Rapids I should get to, and I need to be back by 1:30. If I could ask you to finish the meeting out that would be the best way to do it.

Stutsman: Sure, Sure. OK.

Jordahl: Thank-you.

Jordahl left at 12:10 p.m.

Duffy: Now are we through here?

Stutsman: No. Not yet. Do you want to give a report Charlie? Is that what you...

Duffy: I was going to give a report on another one that, remember the one that I missed? It was windy that day. It's the full board meeting, the Iowa Rural Development Council. That's for cities 10,000 down but we go up too. So that will be next Tuesday on the 9th. Is that the 9th next Tuesday?

Lehman: Uh-huh.

Stutsman: Uh-huh. Right.

Duffy: We'll have the Secretary of Agriculture (inaudible). And there's quite a few things here that she's going to discuss. The division of Community and Rural Development Iowa Department of Economic Development Division Administrator Elaine Palmer. Rural Development Council work up-date. Commission on Urban Planning Growth Management of cities and empowerment areas. And then this one's the Iowa Department of Human Services, Janan, j, a, n, a, n, Wunsch I think. W, u, n, s, c, h. Is that the way you pronounce that? Iowa Department of Health. And then we're going to end up here with some land use planning or protection of farmland representative Russell (inaudible) co-chair and so, but this one I better show you too.

Stutsman: That's next Tuesday right?

Duffy: That's on the 9th. Yes.

Stutsman: On the 9th. So you're going to go to...

Duffy: I don't want to miss this because...

Stutsman: OK.

Duffy: But the other one, if you... On the 6th there's a block of rooms at the Marriott for all these home-based businesses and that and they're going to give us a cut on it. I like to go the night before because they start at 7:30 in the morning. And if you want to go we should, maybe reserve a room, I think it's $50 for one and $40 for the next, which is pretty cheap.

Stutsman: We can look over the program and if anybody wants to go let Joe know.

Duffy: Well it will be the same thing. Like we had that one keeping people in their homes, there's 550 people showed up but I don't where there's going to be that many.

Stutsman: OK. Carol do you have a report this morning?

Lehman: The phones.

Thompson: No.

Stutsman: If you have something to report. If you've been to a meeting or whatever.

Thompson: I thought maybe I was supposed to have one. I was trying to think what would that be.

Stutsman: Mike do you want to report on anything?

Lehman: No, I'm fine.

Stutsman: OK. I think I'll wait until Thursday to report on anything.

Stutsman: Business from Carol Peters, Administrative Assistant, discussion regarding Teletron cost management services for phone services.

Peters: This time I wondered and I thought there's got to be some way to distinguish the Carol. Usually I put it on just my name, in parenthesis behind it, I thought well, got to change that. I received some information, well actually I visited with these people about a year ago to see if they can do anything for us. And it is Teletron Cost Management Services. And basically what they do is come in and review your telephone bills. And they look to see if there is a savings anywhere. They particularly look in the area of tariffs. Generally speaking from the day you go into the agreement they will go back as far as 18 months, unless there's a glaring error, and then they will go back further. To participate in this program, it's a little bit like our David M. Griffith study was. There is a processing fee of $500 up front. And then anything that they save is split 50%, and if they do not save at least the $500 then you get back whatever that balance is. So it's a turnkey situation. I would recommend that you try them, at least for one year. But of course that decision is up to...

Thompson: So it only costs us $500 for the year, part of which could be reimbursable?

Peters: Correct.

Lehman: All of which will be reimbursable.

Stutsman: Yes, it sounds like it's all reimbursable.

Peters: If they don't save us $500. Let's say they save us $300.

Thompson: They give you back $200?

Peters: Yes.

Thompson: Wow.

Lehman: If they come up $1,010, we get the $500 pain and we get another $5 so it's a no lose situation.

Peters: Yes, we pay the $500. It's just like the David M. Griffith study.

Thompson: Well this is so complex.

Peters: Well they are very specialized in their area. Just like our cost allocation study is.

Lehman: But is this something they're going to come back and do possible next year or they'll make some corrections and maybe our people we're doing business with and billing us, we won't have to worry about next year. It will be a one time correction.

Peters: If we want them to continue they will. They do offer another range of services which I kind of like to tread slowly. Make sure that this is...

Lehman: They could save us, hopefully are going to save us money. It shouldn't cost us any money, but they may make some corrections that will save us money and we won't have to pay them to do it in the future.

Peters: It's a no lose arrangement. The only thing that I didn't have for you this morning is, I did ask them, I wanted the name and number of at least 2 other governmental entities that they have worked with. They do operate on a confidentiality statement, and I told them, I said well for us it doesn't mean anything because we have open records law. And any other governmental agency would too. We're just looking for a name and a recommendation so hopefully he'll have that back.

Thompson: Will it be a large time commitment to work with them to get all this or do they do it pretty independently?

Peters: They do it pretty independently. What you have to do is furnish them with your last month's billing. Whether it's the long distance service, the cellular service or the actual equipment, not the equipment but the Centrex plus the local service. So I just figure it's worth it. We can't lose. It's worth a try.

Stutsman: Yes, try it one time and see how we get along. Charlie are you OK with it? OK.

Welsh: Do they do this for others like the Health Department, the Department of Human Services. Is it just for this building?

Peters: It's for the Johnson County telephones. Long distance phones.

Thompson: The Centrex. Everybody that's on a Centrex.

Lehman: So it would be the Board of Health, Human Services, the (inaudible).

Peters: Yes, it's for everybody that's on the Johnson County billing.

Stutsman: All right. Carol why don't you check into those 2 governmental entities and then we'll put this on Thursday then for voting to go ahead with that. Is that all right?

Peters: That would be great.

Stutsman: Maybe just have just a short discussion about reporting back from the 2 other entities if there's any loose ends or whatever.

Peters: Yes, I just want to double-check. When I visited with them a year ago, they did give me a list of companies that they had dealt with. I just didn't have time last year to research it further.

Stutsman: Well I'm glad you brought this to our attention. I think that will be good.

Stutsman: Moving on to discussion regarding employee recognition date.

Peters: Well we're behind on our employee recognition.

Stutsman: That happens doesn't it?

Peters: The Board of Supervisors of Johnson County had a very ambitious schedule last year of activities, and unfortunately some of them had to be postponed. But anyway, that said, I'd like to find a date that would be agreeable with the Board to set the recognition. I will need about at least 3 weeks to get the information out and back. But I need a date before I can get that information out to the department heads. Actually, if you want to look towards the first part of March, that would be fine too.

Stutsman: Is March enough time?

Thompson: I'd go even later. So the roads guys don't have to be out doing snow the day you have it.

Peters: Well it's just in February. They may be out anyway Carol.

Thompson: I'd say April or May or next (inaudible) ...

Stutsman: I guess I was thinking Spring flowers. Carol would it be a good idea to do it before the evening board meeting? Would there be any (inaudible) in that?

Peters: Basically what you did last year was, or the year before, for those people that were receiving recognition for 25 years, 30 years, or 35 years, they were recognized at the evening Board meeting. Other than that, it's really hard to ask County employees to come back in the evening.

Stutsman: Well I guess I was thinking even maybe...

Thompson: That's work time right? During a time when most people would be working, so they can go.

Peters: In the past, we have taken this out to the Secondary Road Department for their staff meeting. That seemed to be a very convenient time. And then you've also had one here at the board office for the rest of the departments simply because it was so hard to find a time. One year we did go over to the Ambulance Department, but even at that... for the 24 hours service agencies there just is not a good time.

Stutsman: I guess I was thinking like late afternoon like at 3:30 or so to try to...

Peters: Yes, and that's what we did before.

Stutsman: Or Thursday morning when it's televised. And have as many employees as can attend. That's another option.

Peters: It's a good idea to try different option because we really haven't gotten into a niche that works well.

Stutsman: Covers all the bases.

Peters: Yes. We've tried.

Thompson: I like that idea of having it be on television.

Stutsman: I thought it was.

Lehman: Do you have any idea of how many individuals we're talking about or has in the past?

Peters: You're going to be talking probably about 40.

Lehman: 40?

Peters: Uh-huh. Because the employee recognition is in increments of 5 years, 10 years, 15 years and so on and so forth.

Lehman: Can we get them into this room for that?

Stutsman: Yes. I was thinking do we have a reception?

Thompson: I came to one once. It was really nice.

Stutsman: And that's what I was thinking...

Duffy: T-bone steak.

Stutsman: ...maybe later. But then it wouldn't be televised. Yes, there isn't anything that covers. Because at 3:30 it's hard to get away from their jobs. Maybe if it was at the end of the day they could leave a half-an-hour early or whatever and come up. But then that wouldn't be televised. It wouldn't be during the regular board meeting. Unless we had it like at 11:30 on a Thursday morning. At the end of the Board meeting. And there again just before lunch.

Thompson: We can have bagels or something.

Stutsman: That's April Fools Day. Do we want to do that?

Thompson: No, that's inappropriate. Lets do it the next week.

Peters: I just want to remind you, the date that we're using for the anniversary date is the same date as longevity. Therefore department heads don't have to be working with 2 sets of employment dates. So the date we're working off of right now is November 1, 1998.

Stutsman: OK, so they are almost going to be halfway through their next year aren't they? But OK.

Peters: That's why the sooner we can... That's why I'm basically suggesting the first week in March.

Stutsman: How about the last week in March, the 25th? During our regular Board meeting at the end of it.

Peters: OK.

Stutsman: I'm just throwing that out. Anybody have any other ideas?

Thompson: Seems good to me.

Lehman: Do you want to set that for tentative? Unless we run into a road block?

Stutsman: All right.

Peters: Are you still interested in attending the Secondary Roads staff meeting? Or do you want it all combined into one.

Stutsman: I think it's nice to go out to Secondary Roads. I think they still should be included in the 25th one but to go out there.

Peters: I'll get the date of their staff meeting before March 25th and let you know when that is. It's every other Monday at 7:00 and I'm not sure where we are with the every other Monday.

Stutsman: I think it's good for Supervisors to go out there and see all of the staff. It gives a good reason to go out there so I would support that.

Peters: OK. Thank you for that.

Stutsman: OK.

Peters: Now under other could I take up 2 other things?

Stutsman: Sure.

Peters: (Inaudible) from ECICOG has called and they would like for Johnson County to designate a person to set on a task force committee regarding surplus equipment. What they're trying to do is brainstorm about maybe having an auction or something.

Stutsman: Oh good.

Peters: Johnson County basically, you've had your own auctions from time to time. I don't know if you'd like to...

Stutsman: Would you like to do that Carol? Or would that be?

Peters: OK. I can try that.

Stutsman: You know about how we handle surplus equipment. I'm representative to ECICOG. I don't mind doing it or if some other Board member has the interest.

Peters: They just wanted a staff person. It's short term, just a couple of meetings.

Stutsman: Is that all right with everybody having Carol do that?

Lehman: Yes.

Peters: Under other also I'd just like to report that for the Supervisors that have been here for awhile you are wondering where is the telephone RFP for our new telephone system.

Stutsman: Gee, I've been losing sleep over that Carol.

Peters: I know I have.

Stutsman: Oh, no.

Thompson: I bet you have.

Peters: But it is progressing. I've gone through several drafts. I'm waiting for some more information and hopefully we'll have the final draft. The goal is still to have it in place and operational by June 30. I can only say I'll do everything I can to try to meet that deadline.

Stutsman: All right. And that's for the telephone, voicemail and all of that kind of stuff.

Peters: Yes.

Thompson: Will that include voicemail for us?

Peters: You bet. We're trying to also include the ambulance department, and the County Attorney's Department. There are some barriers. The distance. So in the RFP I've requested the connection of those 2 and how would it be accomplished and the price of that and if it can't be accomplished, then what would be the price of a separate system as they have now.

Stutsman: OK. Anything else?

Peters: That's all.

Stutsman: OK.

Peters: Thank you very much Sally.

Stutsman: Your welcome. Discussion from the public?

Welsh: It is good to have 5 members of the Board of Supervisors.

League of Women Voters Representative Pat Jensen: 2 of whom are women.

Welsh: It's good to have that 5th one be Carol.

Stutsman: I would agree. Any other comments? OK. We are recessed then.

Recessed at 12:23 p.m; reconvened on February 4, 1999, at 10:02 a.m. with Jordahl present.

(Continued in Part 5)