Jordahl: We want to note that we have received minutes from the Mid-Eastern Council on Chemical Abuse Board of Directors for December 10th, Johnson County Board of Social Welfare Cluster Board for January 11th, and the Hawkeye Area Community Action Program for January 11th. Reports from members of the Board?

Lehman: Nothing today.

Jordahl: Sally? Waiving it. Carol?

Thompson: I'd like to report that I've had a couple of phone calls from people who live in the North Corridor who are concerned about the fact that Coralville, which originally planned to run a street through to North Dubuque Street, but the last property on the end of the street, closest to Dubuque Street was originally planned for residential and it was to be left in the county and have septic systems. And then at some point Coralville annexed that last piece of property and now they are planning, or have already rezoned it so that it can have a church and an assisted living complex. And I've explained that we're sort of out of process now because it's a Coralville operation, but I have been getting phone calls so I wanted to let you all know that you probably will also be getting phone calls.

Jordahl: I bet Coralville is getting phone calls too.

Thompson: Yes, I spoke with Kelly Hayworth and he said there had been several, and also attendance at the Zoning meetings. People who live out there are concerned that since they are not constituents of the Coralville City Council their needs and desires aren't being heard.

Stutsman: And that's legitimate. That is legitimate. But basically, and we can't discuss this can we?

Jordahl: We sure can't discuss taking action on it.

Stutsman: No, but just to get my facts straight. Basically, there's nothing we can do. This is an issue that they need to work with, with Coralville.

Thompson: I don't think there's anything we can do but there was some discussion of writing a letter to them.

Jordahl: Yes, there's nothing that we can do as in forcing their hand, but as in being involved or talking to Coralville, I think any Board Member could independently raise a question. What we need to do if we want to go further than that and send the letter as the Board of Supervisors, we would need to put it on the agenda for action for Thursday.

Lehman: Normally, the situation you're talking about would be addressed in fringe area, but since the annexation took place, we've been pushed out of the picture.

Stutsman: Uh-huh.

Thompson: I believe they followed the notice requirements and all that. I've heard that that wasn't the problem.

Jordahl: No, I think the annexation was properly notified about. The rezoning again is their business. But I think it's subsequent to the annexation. I speculate about that but it sounds like it. That's quite a report.

Thompson: Did you get a copy of a draft letter?

Jordahl: I believe I did.

Thompson: OK, I haven't seen it yet.

Jordahl: There's much to do. You and I will sit down later today and...

Thompson: OK.

Jordahl: ...do many things with pieces of paper.

Thompson: OK.

Welsh: Jonathan, before you proceed with the reports. Could Carol called Tom, Tom and Kim for the public part of the meeting so they could (inaudible).

Jordahl: Yes.

Welsh: (Inaudible).

Jordahl: Remind me...

Stutsman: Call who?

Jordahl: ...what it is that's about, Bob?

Welsh: I have a memorandum to share with the Board of Supervisors.

Stutsman: Oh.

Welsh: It would be nice if Tom, Tom and Kim could be here.

Jordahl: Concerning...

Stutsman: Oh, from the Auditor's Office?

Jordahl: Concerning the selection process for the Supervisor's position, some summaries of ideas that he pulled out of there that he wanted to share with the Board and he thought it would be well if the Selection Committee were hear to receive that copy as well. If you wouldn't mine calling Tom, Tom, and Kim about that?

Thompson: Kim was here before. I think she left.

Jordahl: Tell them Bob has something to present. But we'll go on with Board reports. Anything else?

Thompson: That's mine.

Stutsman: Well, I didn't bring in my notes so I'll report Thursday night. I attended a communications meeting yesterday so there were some things that I wanted to report on there, so anyway...

Jordahl: OK.

Lehman: I could give you a little backward on the Ambulance Advisory Meeting I went to last night. On the agenda for Thursday, I think, is to name 2 representatives from the University Hospitals to that Board. Take the membership, I believe, at 19. But they felt they'd like to have a couple more representatives to equal the number that Mercy has on the Board. It's kind of an equalization type process is what we're looking at doing on Thursday's action.

Jordahl: So there wasn't any dispute about that?

Lehman: No. They are doing a resolution just to redefine the purpose of the Ambulance Board, how the representatives... the terms, like that. But Carol Peters, myself and Mike from the Ambulance is going to be working on that and present it back to the Advisory Board for approval.

Jordahl: OK. Anything else?

Stutsman: Well I can remember some of those things we talked about at the Communication Committee. The internal newsletter should be out by the end of this week. The external newsletter page in the... That's what we call the page that will be appearing in the Gazette will be out the end of this month.

Jordahl: You mean the Community News Advertiser.

Stutsman: Right, right.

Jordahl: Rather than the Gazette.

Stutsman: Right. It will be out on the 24th. So we just kind of formalized the information that will be in there. There will be an article on the Local Option Sales Tax from the County's perspective, also a picture of the newest elected officials. I think they're highlighting the Treasurer's Department this time, or maybe next time they're going to do that. Anyway, look for that. Then the other thing... We spent just a little bit of time talking about maybe having a County booth at the Johnson County fair this year, instead of having the County Fest, like we did out here and incorporating that into the fair. There's going to be some work done contacting people there and just having a County booth and having representatives from the County staff. We're doing some work on that.

Jordahl: Would that be like a third County booth or a fourth, whatever it is.

Stutsman: I think they may be doing some preliminary work about consolidating. I know Sheriff has a booth out there. Ambulance has a booth and the Health Department has a booth. Maybe... I don't think the Sheriff... All this hasn't been worked out. But I think the Sheriff might keep their booth. Maybe consolidating the Health and the Ambulance Department and having a County booth. I don't know. That's kind of the direction we're moving.

Jordahl: Good, I'm glad to see any kind of progress being made in the area of communications. It's been an important set of changes the County's been going through.

Stutsman: One other thing to talk about too is that we have strategic planning tomorrow morning starting at 8:30 at the Radisson.

Jordahl: Yes. 8:30 in the morning at the Radisson, which was the Highlander, for those of us who lived here long enough to have difficulty adjusting to name changes. This is a Board of Supervisors strategic planning session. It may bear fruit in additional strategic planning sessions for other County units in the future. But so far this is us. It's been really good for us in the past, to sit down and get 5 people with somewhat different view points to agree on what it is our priority is and delegate pairs of us to go out and pursue those. Sally, you were in the middle of reporting, sorry.

Stutsman: Oh, I think I'm done though.

Jordahl: Carol, do you have news? We have 1, 2, 2 of the 3. Mr. Slockett is perhaps busy. OK. I will go ahead and report myself so we can get that out of the way. Then we can get to Welsh's item. Yes, strategic planning tomorrow, as Sally mentioned. As part of that, we're also going to be looking forward to a review of the budget process and the role strategic planning may play in the additional development of the budget process in the future, correlating our expenditure of money with our vision for where we're going. That vision (inaudible) we were talking about earlier, trying to implement a vision in the budget. It'd be nice if we had a process for asking everybody to get involved in that. Tonight, I have... You know the Board allowed me to go out to Oregon last November to look at Oregon Land Use Policy. Tonight, I'm going to be giving a bit of a talk at the Main Room of the Public Library at 7 o'clock to Environmental Advocates, that will be videotaped as well, on some things I learned out there and relating that back to the new County Land Use Plan and perhaps, to a lesser degree, to the work of the State Commission on land use for all, etc, farmland preservation. So I don't know if I can cover all that in a reasonable period of time. I'll try and leave room for questions as well but Board Members are welcome to attend. If you can't, it should be on videotape. Let's see... Anything else later this week? We have our evening Zoning and Planning Public Hearing at 6 o'clock Thursday. Our formal meeting is at 5:30 in the evening so we'd be meeting Thursday night, rather than Thursday morning this week. As has been said earlier, I'll repeat, there's a public hearing on the MH/DD Services Management Plan at 7 o'clock on Wednesday, the 10th. Let's see here. We'll continue our budget work with a very formal meeting to... now is that still the case? We have a budget meeting on Friday, is that still scheduled? 10 o'clock Friday?

Stutsman: Uh-huh.

Peters: Yes.

Jordahl: To go over the line by line budget report. We're sort of rolling all of our tentative decisions into a format where we can really see the impact across the department's budgets. That will do me for today. Reverend Welsh has a report on summaries of ideas.

Welsh: Just from the public's standpoint.

Thompson: Is that the day we publish the budget?

Jordahl: I don't think we publish it on the 12th, no. That's a... we...

Stutsman: We authorize them to publish on the...

Jordahl: ...authorize it. The publication date would be later.

Stutsman: Yes.

Welsh: As you know the statute created a committee to appoint a person to be on the Board of Supervisors. I attended those interviews. I felt they made a mistake by choosing to interview all 12 candidates. I urged them to interview 3 or 4. It's another one of those cases where I was wrong and other people were right. There's real value in sitting in those interviews and hearing those 12 people answer all the same questions. I would urge you to really spend a couple of hours going over those interviews. But I suggested to the Committee, and they felt it would be a good idea and I said it would do some leg work for them, it was based on my notes that I took during the interviews and then subsequently reading the minutes that are on the internet. I prepared a list of the suggestions and 3 members of the Committee have reviewed those. I would tell you for the most part, they trusted my judgement at that point. I (inaudible) with them concerns about some of those who are informed of specific suggestions, others with more general comments. They felt good to give you all of those so they haven't tried to just give you things that we agreed with or that I agreed with. But those are some very specific suggestions. This is a real cross-section of your County, people that are surely not just in government. You will note at the back bottom of that memorandum, back bottom of page 4, are the suggestions that you as a Board (inaudible) when you sit down with the 11 applicants who are not sitting with you. Carol, I hope, will recognize some of her suggestions in that list. To sit down with the 3 members of that interview committee that had the advantage of hearing those comments live, rather than just those printed words. (Inaudible). But we felt that it would be well for you to have that. My only (inaudible) in this because I'm retired and they have jobs that they have to do. I volunteered to do this just a service to the County and wanted to share that with you. At the same time, express appreciation again for that Committee and for the process of doing that and to urge you all to look at those ideas and again to recommend to you (inaudible) that you really set up a time that you can look. Because although I agree with Kimberly's selection of Carol, I would tell you I think there are other people who had some good ideas. They were willing to spend their time coming in and sharing those ideas. I hope that you will, in your very busy schedule, plan a time to sit down with them and invite them. That would also be acknowledgement of their interest. If you agree to do that, I have gathered the letters that have not even gone out to those 11 other applicants that have said we appreciate your sharing your interests and insights. I think that could be done in one little swoop.

Jordahl: Yes, it could.

Welsh: Maybe Tom, Tom and Kim would do the same thing.

Thompson: Well this is a good time to have these because we can include them in our strategic planning meeting tomorrow.

County Treasurer Tom Kriz: Jonathan, I would kind of... Bob did a lot of work on this. This is from a lot of the information that came out of this. I know, as he and I... I visit with him via e-mail. I guess that's the easiest way to do it. But knowing there's constraints on time and being able to spend the time to talk to everybody, I know I've often found that if a group of people get together and maybe take something like this document and highlight some things that they have an interest in... This made sense. Sometimes there's a consensus saying I also had that point. It'd be easy to reference back to the applicant who had the ideas on that and maybe visit with that person one on one on that particular point because there are so many. There were some really great ideas. I derived ideas for the Treasurer's Office from people who came in having been on the other side of the city. You should do this. Well this is what we were doing but it helped reinforce what we were already going after. Even if you weren't able to get together with all the people, which time wise may not allow, I bet you could come up with a number of these items that all 5 Supervisors had some interest in, maybe knowing a little more about or breaking it down to where you would contact the person whose comment they were attributing to and say tell me more about this or expand on this a little bit. Even if not a formal thing, a phone call, because there's some great ideas. As Reverend Welsh said, these are people that were committed enough to go through the process and believed in County Government strong enough they wanted to be part of it. Some of those people offered good ideas. A lot of work goes in here. I know, as one of the people who sat on the other side, Reverend Welsh did a great job of putting this together, seeking their input and (inaudible). I think there could be some merit, strong merit.

Jordahl: So in terms of asking those people directly, even if one on one, they're not identified here. I'm wondering if you're suggesting that you would go through and identify these people.

Kriz: We can certainly (inaudible). Yes.

Thompson: (Inaudible) you now.

Welsh: (Inaudible) one disadvantage, and Tom did suggest that, as an alternative, if you all can't fit in meeting with all 12. I think there's some real advantages (inaudible) because some of those suggestions are not just from one person.

Jordahl: Uh-huh.

Welsh: They're from multiple persons.

Stutsman: I guess I would suggest... this is a report and it's not on the agenda so I think if we are going to have discussion about this, we need to put it on the agenda and discuss it at some other time.

Jordahl: OK, well that's a good point. It's a meritorious suggestion and we should... Why don't we put this on the...

Welsh: I think (inaudible).

Jordahl: Why don't we put this on the agenda for Tuesday to discuss this and if you guys would like to note the time that it's scheduled on the agenda, you guys, you esteemed fellow elected officials for Johnson County, would like to be present, we sure value your input.

Welsh: You often in your formal meetings decide whether or not you're going to have a meeting. You often do that in informal discussion. I'm not sure you have to do that in a formal meeting.

Jordahl: Well I said informal meeting Tuesday. So being members of the public, I suppose you could comment if you wanted to. I don't think it's discussion to comment. Tom has commented. Kim, Tom, you have anything to say?

County Auditor Tom Slockett: I'd just add that I'm in basic agreement. It would be... Reverend Welsh sat through them all and if you haven't done that, I could see why you wouldn't think like it might be as useful as I think it would, having sat through them. I know how busy your schedules are and how difficult it is for you to find time. That's why I think the idea of inviting all 12 at some time so they are all invited, even if they can't all make it on that day, I just can't imagine you really taking the time to contact 12 of them separately. I think you would truly enjoy it, the discussion, if you did that and you might learn something from it. Also, it would be a great way to thank them. These are 12 people that spent a lot of time and effort thinking over the problems that you deal with and they came up with some really interesting ideas. I think you'd enjoy discussing them. It's about your job and things that matter to you. I also understand how busy you are so... But that would be a really good idea if you can possibly do it, it would be a good way of thanking them. I think you would really enjoy it.

County Recorder Kimberly Painter: I would simply add that one of the things I would see as a very positive value to doing that kind of combined session would be that I could see any number of these individuals possibly submitting their names for Boards and Commissions or running in future election cycles. I think they do have a tremendous amount to offer, amount of intelligence and informed opinion to offer. It really did cross the spectrum. That was on the exciting things about the interviews. People had very solidly supported and researched ideas about things which sometimes swam against the stream of what we take for granted or think about certain issues so it was very exciting. Again, I think in terms of encouraging and keeping enthusiasm stoked for future political involvement, it would be a wise idea also. That's all I'd say.

Jordahl: Thank you. We're taking public comment, input, inquiries.

League of Women Voters Member Linda Whittaker: Yes, you're probably going to hear from me at the formal session, but I want to... Linda Whittaker, League of Women Voters and a Member of the Sensitive Areas Ordinance Committee. As you go through your budget deliberations, I'm going to ask you to take a very careful look at the Planning and Zoning requests for increased FTE's. I can tell you it took 3 years for you guys to give birth to your Comprehensive Plan. The best part of that plan is the implementation schedule and all the activities under that. Sensitive Areas Ordinance Committee has been meeting for 10 months. Although we have been quiet, we have been careful and deliberate. I can tell you that we're getting towards the end of that. In that, that office is going to need some more help if this is going to do more than just sit on the shelf. We have really striven for some language that everyone would get on board with and we've made really big strides with that. I'm going to ask you to carefully, in light of the fact that you're going to have one piece of that implementation schedule available to you sooner, rather than later, and that you would unbundle this request from any kinds of notions with the Building Permit Committee that is still very embryonic. That's just getting started. We're at the end. We're getting towards the end of our deliberations. They're going to need help to make that a reality. I'm going to ask that you take another look at that. If you just look, as the League did... We looked at the last 3 years in terms of the bulk of the business that had been pushed forward through this Board and most of it comes from Planning and Zoning. When you just look at the sheer volume of stuff moving through the County, I think you need to take a look at that. The workload is very significant and can't support their current requests, let alone anything else that you do with that implementation schedule for the Comprehensive Plan.

Jordahl: Right, thank you, Linda. Anyone else? Well then... I think the agenda here says something like other. Seeing nothing in other, we will recess this meeting until 5:30 tomorrow. Is that correct?

Stutsman: Thursday.

Jordahl: Thursday. We have scheduled afterwards and it's just...

Thompson: 5:30. 5:30.

Jordahl: 5:30 Thursday, the 11th. Correct?

Thompson: Yes.

Recessed at 11:12 a.m.; reconvened on February 11, 1999 at 7:13 p.m.

(Continued in Part 4)