Reconvened at 11:20 a.m.

Jordahl: Back in session. So there would be no additional costs to videotaping the meeting. They would still be broadcast that evening to the government channel to those areas that have access to cable and would be available for people to check out who lived in other areas and might like to review the discussion. My personal preference would be to do it in the morning and have it videotaped. I just think it's more important to have an evening meeting so that the public can more freely be present at the meeting live. I would sure like to hear about that too.

Slockett: When is ISAC.

Jordahl: It's the 16th, 17th and 18th I think, of March.

Peters: 17th, 18th and 19th.

Jordahl: Middle of March. 17th, 18th and 19th of March. We've got our evening meeting on the 11th, we could do it the morning of the 4th or the 25th.

Stutsman: I guess I would opt to do it on a Thursday morning. The fact that it will be videotaped and it will be shown at our regular meeting. I think it will reach just as many people.

Jordahl: If not more.

Stutsman: Yes, than having it...

Jordahl: Is that OK Carol? All right so we go for inviting these folks on the morning of Thursday the 25th. Bob is that satisfactory to you?

Welsh: It's not up to me.

Jordahl: It's not ultimately up to you but you brought the idea forward and did a lot of work. You promoted this, you've written documents, you attended all of these interviews. I'm not asking you to vote, I'm asking for your thoughts.

Stutsman: So February 25th?

Jordahl: No we're talking about March 25th. We could I suppose go sooner. Should we look for a February date? February 25th is also a Thursday.

Welsh: March 4th.

Jordahl: Talk about a decent interval for informing people today is the 16th, the 25th would be a week and a half to notify people. Is that sufficient time? If we get a letter out today it is.

Thompson: How soon can we get a letter out?

Jordahl: Yes, that's the question.

Stutsman: Why don't we do it March 4th? That will...

Jordahl: March 4th... Give us a little more time to get a letter out. That seems reasonable enough.

Duffy: This is going to be in the morning?

Stutsman: It seems like it's new.

Jordahl: Yes, yes. That's right. So the thought's March 4th. March 4th going once, twice, well all right then. March 4th. What then, after the formal meeting so we're going to speculate 10:30 start time? Maybe an hour, conceivably up to an hour and a half, depending on how much public discussion and interest there is. Or should we limit it to an hour?

Stutsman: Why don't we say 10 to 11? Formal will be at 9.

Jordahl: Yes.

Stutsman: Usually an hour for formal and then from 10 to 11.

Jordahl: OK. All right, let's invite them for 10 o'clock and see if we can keep on top of our agenda for that day.

Welsh: Since you asked for some input... If you did it from 11 to 12, it might tie into people taking off of their jobs to come.

Jordahl: Yes, it might be easier for people to take an early lunch to go from 11 to 12. That's a good suggestion, Bob. Let's host it at 11. We could always take a break for an hour if we run out of formal things to do.

Duffy: We have a lot of meetings to go to.

Jordahl: Well this is our regular meeting.

Duffy: Yes, it's the regular meeting but we postponed...

Jordahl: OK and regular formal. All right, we should let Andy know too that that may be a little longer meeting. Thank you. You're so good, Carol. All right, now, are we done with that topic, ready to get back to GIS? How's the cameraman doing here?

Dvorak: We're having trouble linking to the Auditor's Office.

Brown: It's opening up now, I think.

Dvorak: We think it's working now.

Jordahl: My neck's going to get really sore if I keep standing like this.

Dvorak: Well sit down.

Jordahl: OK. I need Rick to advise me about that. It's one of his skills. Well maybe we should have some Board reports while we're waiting. That's on the agenda. Do you want a microphone?

Stutsman: Yes, I do have a report. I was looking through some things yesterday. The Board signed up for that County-A-Day through ISAC on March 8th. When I was reading through some literature in the Iowa magazine... That's for all elected officials to go to the Legislature that day. So I think we need to make sure that everybody is welcome to attend and inform all the elected officials and department heads that we're going up that day to participate and if they want to go, that would be a good opportunity for them to go with us. We're taking a van.

Jordahl: OK.

Stutsman: In other words, we need to do some organization to let people know that we're going up that week, we signed up that day and that everybody is welcome to go along. It would be nice if we all went as one unified force to go up there and work with the Legislature.

Jordahl: That's quite a few folks. You can about charter a bus for that. I'm wondering what our opportunities are there. For example, when we went to a Transit Conference in Des Moines, we took a SEATS bus.

Stutsman: We did, didn't we?

Jordahl: I didn't ride with it because I had a different schedule of obligations but we do have those vehicles. I don't know if that's legitimate use for those vehicles within the...

Stutsman: Check in your (inaudible)...

Jordahl: The Transit Conference... it was SEATS riders.

Stutsman: If we took a van up and if people carpooled... First of all we have to tell people we're doing this.

Jordahl: Yes.

Stutsman: Get some interest and then find out how many are interested in going up.

Jordahl: Would it be appropriate, Carol, to ask you either to draft, or to delegate the drafting of a memorandum on that to department heads and elected officials?

Stutsman: I'll get you that blurb that was in the County. Did you see that in the Iowa County? OK.

Peters: I have it in my little (inaudible).

Duffy: Sally, I will have to be in Des Moines March 6th. That's that Small Business Administration Meeting. I'll probably go up Friday night. Were you still planning on going to that, Jon?

Jordahl: I am still interested in going. I haven't signed up to go.

Duffy: I haven't either.

Jordahl: I don't know if there's a deadline on that but we need to... yes, the 2 of us need to get on top of that.

Duffy: I'll almost beat myself coming back. I'll have to see. (Inaudible) a lot on Legislature's work, the last 20 years up there... You don't have to be... if you know Legislatures of other Counties...

Jordahl: It's not obligatory that we go. It's just an opportunity.

Duffy: No, I think it's a good idea but it kind of gets me running.

Jordahl: Yes. I understand that. Back and forth to Des Moines, I've done that a couple days in a row myself and it's been pretty crazy but it happens. We're going to get a train maybe. Did you see that in the news? I think we're going to get passenger service to Des Moines. I'm not sure if that's definite but it looks pretty likely.

Duffy: When they say change, change, change, they can change back. Those trains should never have left.

Jordahl: Yes, never should have. I don't know. I'd much rather sit in a train. How are we doing guys?

Dvorak: Well this is the last (inaudible).

Jordahl: The screen looks about the same.

Dvorak: If this doesn't work, we'll just give up.

Brown: It takes a little bit of time to bring this program up. Rick does have a fairly large file here.

Jordahl: Any more reporting, Sally? That was a good one.

Stutsman: Oh OK.

Jordahl: Mike?

Lehman: I don't have anything at this time.

Jordahl: Charlie? How's Joyce?

Duffy: Oh getting along pretty good.

Jordahl: Nothing to report?

Duffy: That's it.

Jordahl: Well, I don't know.

Duffy: Well I have some reports but I'm not going to do it now.

Stutsman: Don't forget Carol.

Jordahl: Oh there she is. There she is.

Thompson: Should we talk about our meeting last Thursday with Steve Atkins and...

Jordahl: Yes, we should because that letter has not been completed and gone out and we've got the Senior Center Commission Meeting this afternoon. Why don't you go ahead and delve into that?

Thompson: Well we met last week with Ernie Lehman, Steve Atkins, Linda Kopping, Mike Foster, Bob Welsh, Jonathan and I and Pat White.

Jordahl: Uh-huh.

Thompson: I think that's the whole group.

Welsh: Ernie Lehman.

Thompson: Ernie Lehman.

Jordahl: Uh-huh.

Thompson: Regarding the matter of our relationship with the Senior Center and the importance of the Meals Program to the Senior Center's programming. We had a good discussion and arrived at the conclusion that the 28E Agreement that was written in 1981 may now need to be revised. Jonathan and Ernie are writing a letter to the Senior Center Commission to apprise them of this. Then there's a group that will be meeting together to go over that agreement and either validate it or revise it so that matches our needs in 1999. Jonathan, do you have anything else?

Jordahl: Yes, I would just shade that just a little bit. My notes show that the letter is to be jointly from Ernie and me to the Board of Supervisors and the Members of the City Council to apprise you all of this discussion we have had and the idea that we discussed of both the need to emphasis the centrality of the Senior Dining Program and the possibility of doing something to either clarify or revise the 28E Agreement so as to ensure accomody. Part of the question is that there's a provision in the 28E Agreement for a review of the budgetary decisions made by the City Council by the Board of Supervisors prior to their final adoption by the City Council. That's never been implemented to the best of anybody's recollection. So that's a piece of the 28E discussion that we may need to go on. That meeting was held on Thursday in the midst of our budget discussions. Then we went back to budget discussions on Friday and with all of that activity and the Thursday evening meeting that we also had until 10 something at night, I regret to say that although Carol did a first draft if that letter, that has not been finished. So now we're back the first day of business after Friday's budget meeting and we have the Senior Center Commission this afternoon. So there's some question of timeliness in speaking with our representatives on the Senior Center Commission as well. It's something at this point we may wish to pursue individually, rather than as the Board. I'm not quite sure where that would stand but this letter still in any case needs to be drafted and signed. Ernie's recommendation was that it be sent carbon copy to the Senior Center Commission so that they would be aware of our thinking on the matter as well. Ideally, that letter would have been in its final form before you this morning for review but it's not yet. So I'll be circulating that when we finish that ideally later today. Anything else, Carol?

Thompson: No, that's all.

Jordahl: Let's see. Do I have anything to report? Why don't I save that for later. Are we ready to go here?

Dvorak: No, I think Fred dropped it on the way down. It doesn't want to work.

Jordahl: Fred?

Brown: We seem to be having some problems getting these files open this time.

Jordahl: Well, at least we have a lot of technology on the floor.

Thompson: Maybe we should come to your office and look at it working in its own environment.

Dvorak: That would be... Or if I would have had a little time to set this up.

Duffy: It doesn't like the office.

Dvorak: Normally...

Jordahl: It's cold.

Dvorak: (Inaudible). For some reason it just doesn't want to connect. So, we'll have to try that.

Jordahl: Have you tried pounding on it?

Dvorak: Sorry about that. No.

Thompson: I have a few words I sometimes say to it.

Jordahl: Well we seem to have skidded to a halt here.

Stutsman: For reports on the floor...

Jordahl: Yes.

Stutsman: I noticed that we got our strategic planning information back from Tim Shields.

Jordahl: Oh. Uh-huh.

Stutsman: I wonder if we should set up a work session to go over that.

Jordahl: OK.

Stutsman: Oh, is it going?

Jordahl: Presto.

Stutsman: Should we just put that on for Thursday, Carol?

Peters: OK.

Stutsman: OK.

COUNTY AUDITOR TOM SLOCKETT, DEPUTY AUDITOR MARK KISTLER AND DEPUTY AUDITOR ALICIA JACKSON: GRANT APPLICATION FOR LOCAL GOVERNMENT START-UP GRANT FOR GEOGRAPHICAL INFORMATION SYSTEMS SOFTWARE FROM ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.

Jordahl: Bob, why don't you try hitting those lights for a second here and see what we've got. That looks a lot like it did before, Rick.

Dvorak: No, actually I'm in ArcView, believe it or not.

Jordahl: Oh here we go. You can make a piece of paper black as fast as anybody else, can't you?

Dvorak: Well that black turns into green.

Jordahl: Oh it turns into green.

Dvorak: This is not what I had on there.

Stutsman: What is this, Rick?

Dvorak: This is a soil map of an area.

Stutsman: But is this ArcView?

Dvorak: Yes, this is ArcView.

Stutsman: It's the basics, Rick. I need the basics.

Dvorak: Oh, I'm sorry.

Jordahl: Yes, that's a good idea. Can we start with the base and kind of build up. Like the Auditor was talking about the...

Dvorak: What I was trying to do was find an area where I could attach the Auditor's maps.

Jordahl: Like here's the map and here's the picture and then...

Thompson: We all want to see our house, of course.

Lehman: Like (inaudible). Show the weather at your doorstep.

Jordahl: Yes, the tornado's going to hit 12th Avenue at approximately...

Dvorak: Sorry. 2 minutes ago.

Jordahl: You should have gotten out of your houses.

Dvorak: Now see if I was doing a presentation, I would have all this done.

Jordahl: They say in the future you'll be able to come in here and the Board will be doing Zoning stuff and someone will ask what about the well study and you'll just punch it right up. Won't you?

Dvorak: Yes.

Brown: We're having a problem. This is an old file and it hasn't converted properly.

Jordahl: So you're looking for the base map here?

Dvorak: Yes. I was trying to attach the base map, which means the Auditor's map that we start off on, and put it over the top of the ortho photos that someone mapped... everything that we had.

Jordahl: Maybe as this stuff trickles up here, you could tell us what it is.

Dvorak: Well this is... Now I've turned on the Zoning map layer of an area up by Swisher. That's the Zoning map. That shows the zoning in the area. This is David Poula's application there.

Jordahl: And the houses it looks like.

Dvorak: I haven't gotten to the orthos yet.

Jordahl: But aren't those drawings of houses?

Dvorak: Right. That's actually where the houses were built on each one of those lots. Let me pull up the Auditor's base map and it will make a little bit more sense. This is what we've always talked about, creating layers on layers on layers. Now what I've done is I've picked an area up by Swisher and I've turned on the Auditor's base maps and my Zoning overlays over the top of that. This is a David Poula's subdivision, a 4 lot subdivision. Within that, briefly, there's where we located the houses. You can see down here in the yellow... That doesn't display very well. That's the building permit number and the sort permit number associated to that parcel and that house. Actually, you can measure distance.

Jordahl: What's it say in the middle of the house there?

Dvorak: It says proposed house. Sometimes we go back and actually retie that house down.

Jordahl: Uh-huh.

Dvorak: OK. Then I can turn on underneath that the soils maps, the soils techs. In other words, it tells me what the soil type is. OK. So if I want to ask it... this is more like what GIS would do. If I want to ask it what section I am in... I'm in section 19, 81 and 7. I want to ask that what soil type it is. It tells me that's a 293 (inaudible) 5% slope, it's no (inaudible). It doesn't have any flood plain within that. OK.

Jordahl: What would that ortho be under?

Brown: If you were there, that would probably be in southern Swisher. It depends on where it's located. (Inaudible).

Kistler: (Inaudible) that quad shape?

Brown: Yes.

Kistler: I think that's in Swisher.

Dvorak: OK, so I asked it to present to you what that salt type was. All I do is click on that.

Jordahl: So that's the yellow? The 293C2?

Dvorak: Right. (Inaudible) 63B.

Jordahl: What's the green on it?

Dvorak: The green... I color code them.

Jordahl: Yes, but it says 163B. Do you know what that is?

Dvorak: Yes, that a Fayette. If you wanted to see specific information, then you click on it. There's information about the Fayette. It tells me... that's what you would do if we had GIS in place and tied the Auditor's Office into it. You'd click on it and give it that parcel history just by touching it. I'll see if I can find an ortho.

Thompson: Could you tell us what an ortho is.

Dvorak: Oh, that's digital photography you took from a satellite of the ground.

Thompson: OK.

Dvorak: It shows what it was on that day. Houses and...

Thompson: Can you show us what a polygon is?

Dvorak: Yes, all these little squares are polygons.

Thompson: So when is it a closed polygon?

Dvorak: You've got 45,000 of them.

Thompson: What does it mean when you close a polygon?

Dvorak: Mark or Todd can explain that better than I can.

Brown: When they drew the maps originally, land-surveyors have an error that's allowable by law one part of, I believe it's 20,000, so if you have something that's a 20,000 foot perimeter around the outside you have to be just within one foot of where it would actually... Say that the point where it started and the point where it ends touch. Closing it would take it and make sure that the point where it started touches the point where it ends. Sometimes we have parts where the measurement goes to far, sometimes it doesn't go far enough and you have open areas. The GIS programs need to have a closed area so it can identify... Say that this one whole closed thing, totally encased in a line or anything you want to call it, a polygon in this particular instance, is an individual thing. So if it's an individual thing you can assign a number to it or you can assign something to it that identifies it to other computer programs. So the permanent parcel numbering that we're talking about would be assigned to each of these polygons. Each one would have a unique number to it. That unique number would also allow it to look at information on the real-estate database and other databases that are all identified in the same way.

Stutsman: How do you close polygons?

Brown: The software could do it. GIS software.

Stutsman: The software does it?

Kistler: Well it will close ones (inaudible) given tolerance. So like you're looking at say survey, I could see I want to set it at that tolerance to automatically close that. Anything beyond the tolerance you want to allow, it will mark those so that you can go in (inaudible).

Slockett: This software is ArcView, and it creates polygons and... where the polygon has intelligence associated with it, ARC/INFO, and it's generally designed for files up to about 15,000 records...

Kistler: ArcView.

Slockett: ArcView, yes. ARC/INFO is for much larger databases such as ours. And the Auditor's Office has to create these for both assessors, both the city assessor and county assessor which is why we need ARC/INFO in order to close the polygons for the whole thing and create attachment points. And it has what is called coverages for polygons, which has an intelligent line, wherever there's a mutual boundary between polygons, it knows it is attached to both polygons and the files are much smaller, or significantly smaller, than they would be if you created it with the ArcView architecture. So that's probably more information than you needed but it's one of the reasons why we need ARC/INFO instead of ArcView.

Kistler: It also helps you, because it can link multiple polygons to create intelligence for that parcel (inaudible) condominiums, parcels within a parcel, parcels split by road. That kind of thing would be a lot easier.

Dvorak: There's your ortho photo you've been asking about. Zoom in, you'll see the clarity isn't real good. And this is an old version that I have. We've got an upgraded version of this we're having a hard time getting into. Actually that looks a little bad. You can see the residences there. Something that I use frequently, in fact I just did some work in the University of Iowa regarding flood plain delineation. They were thinking about buying some land. It's not going to be able to do it.

Stutsman: What are you trying to do, get the (inaudible) the Auditor's Office.

Dvorak: No, this time I was just trying to put the flood plain over the top of this so you can see... This basically tells me that's the city of, I think Swisher... Flood-plain maps. OK.

Jordahl: Yes. It does look like Swisher according to that bend in the river.

Jordahl: Basically the whole of Iowa City and Coralville is on a flood-plain.

Dvorak: I think you're right.

Jordahl: We're in trouble now. That's the 5,000 year flood-plain.

Duffy: Rick, when was that study done about the flood-plain?

Dvorak: That was done by FEMA in the early 80's. Well actually it took more than a year, based on 5 or 6 years. And there have been some changes since ‘93 done. But it's nice... I can do the flood-plain delineation in the towns, in the rural area now.

Duffy: Bet that's 20 years old. I thought it was kind of controversial when it was done. (inaudible) 100.

Dvorak: I've never had any controversy since we've been doing it.

Jordahl: You know where we are here Rick?

Dvorak: Yes, we're still up in northwestern. This is the only aerial I've got on right now. I can turn the saw maps over the top of that which... Again I'm not sure. I have a ... I should be able to click on that and I can change this, ask it for highbred soils, for wetlands Jonathan, and for farming feasibility, CSR, basically everything. But it won't, being this is an old version, it won't let me ask that.

Thompson: But you can on the one in your office.

Dvorak: Oh yes, when it works. When it's supposed to.

Jordahl: This is the one in your office isn't it?

Dvorak: I can call out... I'm sorry Jonathan?

Jordahl: Isn't this your computer?

Dvorak: Yes, but for some reason we started having problems last week and we thought we had a resolution to them, and we didn't. And of course I didn't even turn it on this morning when I came in, because we had this meeting.

Jordahl: So what's red?

Dvorak: It's a lindley soil.

Jordahl: Is that good or bad?

Dvorak: Let's see. It doesn't flood. It's got steep slopes so it's not real good for septic tanks and grain fields. Our CSR is 10 Jonathan, so it's pretty good in that respect. It doesn't have a high water table.

Jordahl: I guess it depends on your point of view.

Dvorak: Yes. This must be on a slope because I clicked on that one, and again it's 18 to 25%. So slopes are what are turned on now. See, that has a CSR of 90 and 2 to 5% slopes. Well I guess that's really all I can show you right now.

Slockett: Once this is developed further. The Supervisors would be able to click on any point of land in the county from a map, from which they could zoom larger or smaller, click on it. Then a menu would come up with a list of queries that you'd want to make, and you could click on them and it would give you more detailed theories within the query. So it can be made much more user friendly. This is much more at a technician's level that Rick is showing you here. But the end product could be very easy for members of the public and the Board to use and view information from that.

Jordahl: What, in terms of what we've discussed this morning Tom, what are we going to see in a year after you've got this software?

Slockett: Well, as I understand it it's going to be limited to closing the polygons, attaching the permanent parcel numbers, and the database allowing us to pull the names of the parcel owners and provide lists of those on the parcel.

Jordahl: So in terms of what we're viewing here, we're going to have a correlation. Part of your map is that it's keyed to the ortho-photography, so it would be, I assume, easier to come up with photographs matching those parcels.

Slockett: The ortho-photography is not digitized. So we don't have it so that it can show on the computer. Rick, I don't know where you got this file. Is this from aerial services?

Dvorak: No, actually this whole basic system was given to us by the Department of Natural Resources. I then went in and I've added the FEMA stuff from FEMA at Kansas City. I've added Secondary Roads on ADT's, I've added bridge information.

Slockett: So that's from the satellite photos you referred to earlier?

Dvorak: Yes, this article is yes.

Slockett: And so that would be good for Zoning for very broad areas of the county but for parcels it would be totally inadequate. So if you called up a small parcel and looked at it with this photography, there's a good chance that boundary lines might go through buildings or buildings would be on the wrong side of them and that sort of thing because the level of accuracy is there. We need to fly the county again because of the fast, rapid development we've been having and get digitized photography that can be used in the computer. And since all of our graphics are on the state plains ordinance system, and when we fly it we use the GPS, Geographic Positioning System, using satellites with targets on the ground, you can very accurately tie the line work to the actual photography. So at the point we have that, we could have very accurate parcels. You could show your... You could actually look at your driveway and your property line and see how far over you have to mow and that sort of thing. You get that type of accuracy.

Jordahl: Well now there's a practical utilization of this system. It's got to be worth a couple of million right there.

Kistler: We had a good example the other day of why the orthoquads are a good reference. We wouldn't want to map these (inaudible). When the GPS presentation, it went out in GPS locations out in the parking lot and drew a map of the parking lot and then they put it into the mapping of (inaudible) and turned on these orthoquads. The GPS map fit nicely inside of our parcel map, but with the plotting software up there. The property line was running right through the administration building.

Jordahl: Yes, I guess maybe I asked sort of a layman's question that was kind of misleading. What I meant to ask maybe was something a little more germane to exactly what you will be doing rather than what we might do later and so in terms of the type of information that Rick's pulling up, the primary gain would be identification of who are neighbors are within a certain radius. Is that pretty close?

Dvorak: Yes. A neat example of that too.

Duffy: Yes Rick, could I ask a question?

Dvorak: Yes Charlie.

Duffy: It's been 3 years... When GIS first started up I didn't know what it was. (inaudible) economic development more and more we get. But there's been some questions that were brought up. Are these photos for the general public? Private land. Or would we just use them like for zoning and plattings and things like that. Suppose somebody would come in here out of the state and say I'm going to buy that guy's land. Would he have the right to come in and say your office or wherever else it is, and look at every inch of that land?

Dvorak: What a person would do now, is that basically everything that is public record now... You can still come in there today and look at everything that you could look at in the future. Is that your question?

Jordahl: You could look at the aerial photographs in the Auditor's Office now.

Duffy: Not like this though. It's certainly different.

Slockett: And I also want to make sure it's clear that those maps are accurate, the ones in the Auditor's Office, but they're on paper. They're not prepared to be read into the computer, so that's the basic difference. But they are at the level of accuracy that I talked about earlier.

Jordahl: In fact they're better than this.

Slockett: Yes, they're considerably better than this.

Jordahl: So in terms of Charlie's question of somebody being able to come in and look at your private property from the air, yes, they can do that today.

Slockett: That's correct.

Dvorak: For example last week, I think it was MMS called and they wanted to know the zoning and the flood-plain and the soils. And they wanted digitized photography of a piece of land that a person wanted to try to develop. I put it in here then I e-mailed it to him.

Duffy: I can understand that Rick...

Dvorak: Instead of having him come down.

Duffy: But are we going to get out of hand? I see a little privacy somewhere (inaudible). Probably wouldn't be much of that but still I think we might be (inaudible) in the rural area.

Slockett: Well actually I think that's a really good question Charlie because for example, Pottowattamie County puts the entire land record on their website. So you can call up an address and get the owner's name and address, or call up the person's name. And I think we have to be very careful about associating a name and address of an individual who may have an unlisted telephone number and use a post office box and have a court order against someone whose stalking them. So I think we need to keep that uppermost in mind, how do we protect citizens and make sure that we aren't giving away information that could cause them harm.

Stutsman: But how do you avoid that if this is all public record?

Slockett: Well you can come in and get it now but we don't have to put it on the internet so somebody can anonymously access it. So for example, my recommendation on property information would be to have the address but no name associated with it. So for example, if you saw a house that you thought was about the same value as your house, you could look that up and compare valuations and discuss it with the assessor and so forth, but you wouldn't necessarily know who lived there it would be the location from us.

Dvorak: The Health Department has a real good concern. I'm real interested in this (inaudible) have to be some careful (inaudible) to try to see through.

Jordahl: Can you speak up a little bit Rick?

Dvorak: Oh, I was just talking to Sally. When I did this presentation for the Health Department, they showed a real great interest. Just like the whooping cough outbreak they had last year. They would have a geographical map to identify locations, schools, all the information that's associated with it we can do geographically not only just on a piece of paper. You'd have a geographical map locating all those particular towns. And that would be more in-house used than public information. There is a confidentiality that each department has to look at to make sure that... They've been really excited about trying to track things, and of course the Sheriff's Office does. But every office has a different need. That's what the needs assessment will tell you perhaps when that's completed.

Slockett: Even further, I think there's going to be legislation required to protect some of this information and to keep it confidential because of the increases accessibility of it in the future. For example, I'm asking for legislation right now to help hold confidential the street addresses of people who use post office boxes on their voter registration records in my office. I feel that if they are going to the expense and additional time to go pick up their own mail and have their own post office box, we shouldn't release their street address, which they have to provide to us so that we can set the correct precinct. I think it's things like this we're going to have to rethink and address in the future.

Map Delineator Gale Kramer: Jonathan, just to go back to the question you guys put forth. The other thing I think we're going to be able to do, just at this point, is use ARC/INFO to make more corrections with the... As far as closing up (inaudible) it's going to allow us to find problems with our existing maps that we can fix before we move onto attaching of databases and stuff. Increase the accuracy of (inaudible) with that.

Dvorak: (inaudible) color coding. Here's the different slopes, and you're going to be asking for them to change the color coded slopes (inaudible) visual aid red is bad and green is good. Then you can change that. These are a list of the things I can look at in soils. Those, I can ask, are a flood-plain.

Jordahl: Can you put that red, green, yellow thing overlaid and still show the plats and the roads?

Dvorak: Yes... No. Obviously you can't put the colors over the top but you can make those so that you can see through them.

Jordahl: Uh-huh.

Dvorak: So you'd have the outline of the soils.

Jordahl: OK. I'm thinking the other way around, that you could put the plats over the top of the colors.

Dvorak: The aerial photos, is that what you're talking about again?

Jordahl: No, just forget the picture. The outlines of the lots and the roads and stuff, just superimpose that on the soil so we can see more.

Dvorak: Yes. I'm loading in flood-plain right now. And when that's done, I can do exactly... Back there, that theme menu.

Jordahl: There's some nice colors.

Dvorak: Well you can change... If it will let me do it. A correction. You just move these to wherever you want them. You pick that up and move that then that goes on top of whatever is below it, in this order.

Brown: He draws in the most down that list first. That's why you see the aerial photos showing up before the others.

Dvorak: So like this is your base map Jonathan and you want that on top or on the bottom then you just pick it up and move it. Like that.

Jordahl: All right. But like we've got a scattering of purple down there for example. It's some kind of...

Brown: (Inaudible).

Dvorak: Oh, that's there.

Jordahl: Oh I see. It's not a feature.

Dvorak: That's by the base map that the Auditor, that's their map. Blain Cemetery. And Jonathan this makes people dizzy but you can pick up the...

Jordahl: Oh that's fine. Can you make it blow up?

Dvorak: OH, yes.

Jordahl: I mean explode.

Dvorak: My system explodes a lot. One thing about making this, we've learned that we need to get NT instead of Windows 95. That would have saved a lot of money.

Jordahl: Well it's passed noon now.

Thompson: This is fascinating.

Jordahl: I don't want to keep anybody here against their will to be part of the formal meeting. I don't know if we've got additional parts. Perhaps if people just out of personal interest want to sit around and watch Rick ask some questions if you want to know X, Y or Z or something if Rick has got time. Maybe they could do that. I think maybe we ought to adjourn the meeting and let people go. Lets see here. Reports. Did I have any more reports?

Jordahl: Communication Committee Meeting this afternoon 2:00 is that right?

Stutsman: No 11:00 tomorrow morning.

Jordahl: 11:00 tomorrow morning.

Duffy: MH/DD meeting this afternoon.

Jordahl: Yes MH/DD meeting this afternoon. Mental health Developmental Disabilities Planning Council here in this room at 4:30 this afternoon. Members of the Board we are supposed to have our selection of CPC candidates reported back today too. Sot hat will give us something to do in our free time.

Duffy: when are we going to start interviewing?

Jordahl: I don't have that. I have the 24th, CPC interviews. I don't know if it was the 24th and 26th depending upon when people are able to come.

Peters: (Inaudible).

Jordahl: Thank you Carol for those that we asked back for a second interview March 3rd. My calendar shows that we are invited out to Kent Park to the Conservation Education Center for kind of a boxed lunch meeting with the Conservation Board at 5:30 tomorrow and at 7:30 that same evening the League of Women Voters is doing something on County Government at the Coralville public library. 7:30 I have, but maybe it's at 7:00. You may have more recent information or something.

Duffy: (Inaudible).

Jordahl: Then there's... I've been asked to represent the County at a forum on Local Option Sales Tax, 7:00 on Wednesday the 24th in Coralville City Council Chambers. This is a Chamber sponsored event. So if anybody would like me try to do a good job of that.

Duffy: It's important you do.

Stutsman: Where was that Jonathan?

Jordahl: Wednesday the 24th, 7:00 in Coralville. And I guess that will be enough for me too. Rick do you have any last minute fancy stuff that you ought to show.

Dvorak: No I would like to have a couple of Supervisors come down sometime when I have this thing set up properly then I can show them the things I do on a daily basis. This limited me to what I can show you on the system.

Jordahl: What system?

Dvorak: Well again we don't know what the bug is right now.

Jordahl: Yes. So it's not your computer exactly. This is the same system you have in your office.

Dvorak: Yes. It is exactly.

Jordahl: It just doesn't like it in this room.

Dvorak: A bug right now I don't know.

Thompson: It's because you wanted to show it off.

Dvorak: Yes.

Duffy: Would you again on the (inaudible).

Jordahl: Before I forget I want to note we've received these minutes. It's on the agenda here to do so. Minutes received from the Johnson County MH/DD Planning Council for January 19th and the Johnson County Heritage Area Agency on Aging Task Force, Johnson County Task Force for January 25th have been received. Charlie what is it you want to say?

Duffy: On the 26th we're still going to interview.

Jordahl: February 26th. It's the February 24th and 26.

Duffy: The 24th is the Carver Hawkeye Arena business (inaudible). It's at 4:30.

Jordahl: OK.

Duffy: That is something I don't think you should miss.

Jordahl: All right. Thanks for filling us in about that. OK. Lets adjourn this.

Recessed at 12:10 a.m.; reconvened on February 18, 1999 at 10:05 a.m.

(Continued in Part 5)