Jordahl: We will adjourn to the informal meeting, and ask for reports from the County Attorney.

Assistant County Attorney Janet Lyness: Nothing.

Jordahl: Or from members of the public.

Welsh: Just one comment. As I’ve expressed to you on numerous occasions, my appreciation for all the time for all you put in. One of the questions that has come up in relation to the June 29th election is how much time you all spend, whether or not you could have another full time job and still do this. I guess I would like to express appreciation for all the time you do spend. I think one of the confusions that comes up is evidently you all are paid on the assumption that its a 3/4 time job. I know each of you and have observed you enough to know that you sure put in more than 30 hours a week at this position. I think you either have the responsibility to help educate the community to the amount of time that you do spend, and even if that means you need to vote to consider increasing your own salaries, to make it a full time position, because I think it is a full time position, quite apart from the City Council, where they have a manager and a very large staff. But that’s something that I think you all need to sometime address at this point.

Stutsman: Excuse me, Bob. I might add to that 30 hours. I reached my 30 hours this week at noon on Wednesday and had meetings all day yesterday afternoon, all day today and most of tomorrow, so that will give you an indication of the 3/4 time and how it fits into our schedule. I’m not complaining, you know, but that’s I think the reality of the job.

Welsh: I guess my point is a lot of people do not understand. Most equate what you all do with what the City Council members do, and there’s really a very huge difference in the organizational structure.

Jordahl: We’re more. We fulfill both the policy role of the council and the management role of the city manager.

Lehman: Thank you for your input. It’s not a 9 to 5 job by any means. Meetings scheduled between 7 and 7:30 in the morning and then you have evening meetings, and it’s pretty hard to be flexible with doing something else. Phone calls in the evenings and early mornings, but it’s something we all were pretty aware of when we decided to run for office, but I appreciate your input and trying to make the public aware of how much time it does take. 3/4 time, I don’t know if that’s 3/4 of 40 hours or 50 or 60. Sometimes I’m not sure.

Jordahl: 3/4 of 24 hours a day.

Duffy: Plus the phone calls you get at home and every now and then you have someone stop and ask questions, who really don’t want to approach the Board of Supervisors.

Jordahl: Or the phone calls you get and make in your car on the way back and forth.

Duffy: I don’t have one of them Jonathan.

Jordahl: We’ll get that on the agenda shortly Charlie. See if we can correct that so you can be busy constantly.

Lehman: I would also say that people like you, that help with the input and stuff, it cuts to the chase a lot of times on our research and time we have to spend maybe doing stuff that people like you that provide information for us that saves a lot of time. Volunteers that we have throughout the County and serves on the Board and Commission.

Welsh: One other thing, and you may have this under your reports and inquiries, but you as a Board, since this would be aired prior to the election on the 29th, you might want to repeat your rationale for encouraging persons to vote no on the Constitutional amendments.

Jordahl: Is that a question?

Welsh: I’m just suggesting that you do that.

Lehman: Agenda item maybe.

Stutsman: Can we do that Janet?

Lyness: I think you’ve already passed your resolution and you probably can’t say anything more today. It’s not on the agenda, but if they were listening before…

Welsh: But you did pass the resolution, encouraging people to vote.

Jordahl: That’s correct, unanimously, and thank you for bringing that up again. Let’s see, other inquiries and reports from members of the public? Seeing none, we will move to inquiries and reports from members of the Board of Supervisors. Sally, do you have anything this morning?

Stutsman: Yes.

Jordahl: It would be unusual if you didn’t.

Stutsman: Yes. It’s been a very, very busy week. Let’s see, Tuesday I was in Des Moines all day and that’s why I wasn’t at the Board meeting. I serve on a task force that is looking into the public managed care for child welfare services for the state of Iowa, and so we had an all day meeting on Tuesday. Concerning that, basically where the committee is at is that they’re moving ahead with the plans for a public managed care program for Iowa, but there are a number of pieces that have to be put into place before that will come into reality. One of those pieces is working with Medicaid on the federal level and getting some clearances for bundling of services and things. It’s a fascinating process, what needs to be done, but this is real new things that Iowa is proposing, so it takes a lot of teamwork on the federal level as well as the state and local level to have this put into place. Jesse Rasmussen was again at the meeting, and I think she is going to provide outstanding leadership for the State as it moves towards this new way for providing services for children and families. Wednesday evening I went to the meeting of the RC and D group and we met out at Kent Park. This is a 5 county group that Johnson County is a part of and go around to different locations within those 5 counties to have our meetings and this time we were at Kent Park, at the Woodland Room of the new education center, so it was a good opportunity for other counties to see the facilities out there. We are currently working on organizational things. This is a group that has only been in existence for a little over a year, and so we reviewed the personnel policy and that will be on the agenda at next month’s meeting to approve that. Also approved pursuing of some grants and one of those will have to do with Saddle Brook and working with their wetlands area.

Jordahl: You might say what RC and D means.

Stutsman: Resource Conservation and Development Program, and this is for rural counties in developing in developing resources within their counties along the economic development, environmental areas. So that ,meeting was then on Tuesday. Let’s see, I think that’s all. We were supposed to meet with Court Security yesterday and that meeting was cancelled, so that kind of gave us an extra hour or so. And that’s it.

Jordahl: Extra hours to catch up with phone calls and reading the mail. Goodness gracious.

Stutsman: I might add I’m receiving lots of inquiries about dust control in the counties. I received another one yesterday that I will be looking into. I’m going to send an e-mail to other supervisors to kind of keep you up on what’s going on. This continues to be a real issue with rural residents, as far as this is the time of year when a lot of people want to keep their windows open and dust is a problem, and I continue to tell people that our responsibility is to provide a rural level of service, and if people want to have a higher level, then the County policy has been to ask people to pay for their own calcium chloride. It continues to be a challenge to try to communicate that to people who move out in the rural areas and want to have urban level of services and that’s just not what the County is all about. I will go and visit this area. I’ll take Mike with me, I don’t know if another supervisor wants to drive along, there were 3 issues they wanted the Supervisors to look into.

Thompson: Sally, is it too late to apply for calcium chloride this year?

Stutsman: I think it is.

Jordahl: We do, to speak to the calcium chloride policy question, as a matter of information rather than discussion here, the Department of Transportation for the State of Iowa does a count of the traffic every 4 years in every county of Iowa and we are due to receive a report on the traffic counts that were taken in 1998 very shortly. It’s my understanding that the County Engineer will be making recommendations to us about some possible changes in the policy regarding calcium chloride for the future, within, I would imagine, the next month or so. We need to maybe compile some of these instances and address them generally on a policy level rather than cherry picking instances to try, I mean, we’re not in the business of making exceptions so much as trying to generate a reasonable policy, as Sally said, to be fair across the Board, and right now the policy is if you’re not at a certain level of traffic, well, you’re paying for it yourself if you want it but we’re past that window right now for this summer, so we’re looking at the policy generally and we may have some changes coming. But we don’t know yet. Mike, do you have something to report?

Lehman: I was going to say, as I spoke earlier in the week, Charlie and I, last Friday, were able to get out to take a look at some roads along some Zoning questions. Charlie is kind of giving me a little history lesson in why some things have been done according to policy and stuff. I appreciate his effort there. Also, speaking to what Reverend Welsh had mentioned about our work load, Carol and I met with office staff, as we do periodically, and it’s, theme with Jo Hogarty and Deana Pillard and Carol Peters, kind of a trickle down or wave or maybe tidal wave effect, they have a pretty full plate themselves. Carol trying to do the phone and research and stuff, which will hopefully help her in the future of relaying messages and getting messages, she sets up a lot of our meetings and stuff and it’s a lot of phone calls back and forth to get things done. Jo has all the paper work come in the mail, all the T’s have to be crossed and I’s dotted and it’s a lot of full time for her to keep everybody on their toes. Deana has a lot of committees that she’s been assigned, so right along with the Board itself, the staff that help support us have an awful lot to do. The other items I think the other one’s we’ll probably address in the Solon meeting and so that’s all I have for now.

Jordahl: Thank you Mike. Charlie Duffy.

Duffy: You asked this morning about the rural area, roads, dust control this time of year. Actually we do have some county roads that have been flooded for quite a long time. I don’t think that people realize that that live downstream from the Coralville power dam, but there’s flooding going on upstream. Mike and I did indeed, I think we were out 4 and a half hours and the next time will probably be about the same going to different areas, so when people call then we can tell them right of the bat. I got a call earlier this morning on another, different subject about a road. I think there have been other things that I think we’ve all done, but one of my favorite I went to last night was Iowa City and Coralville's Deer Committee.

Jordahl: I was going to ask for an update on that, Charlie. I’m glad you brought that up.

Duffy: The reason why I’m on it really, Iowa City and Coralville are part of the County, so I was asked to be on it and we had a 2 hour meeting, and now we have a deer hotline.

Jordahl: Did the deer call that?

Duffy: The deer call the line. Now don’t get shook, I’m just going to give you the first 3 numbers, 356, but it’s 5015 and anything you want to talk about you can make a request, ask a question, record a concern and there are comments that in the past some of these meetings, if you’d like to read all this you can.

Jordahl: Well that sounds like that would be a good job, just answering that phone, huh?

Duffy: Yes. I did (inaudible) select to do that. But some of them indeed on the peninsula we’d call it, here just lately there was 154 deer counted, and if it had been a square mile that would have been 167 per square mile. Then right next to it 90 deer, and that's 74 per square mile and another 127, 64 per square mile. It’s an interesting committee to be on indeed.

Welsh: What’s the acceptable level?

Duffy: We were trying to, in different parts of the city it isn’t a problem, Bob, and we were, we had a figure on that, I think it was something like 30%. Now that’s not a deer hunt, so you see or read about in the paper, deer hunt. It’s not a hunt. It’s not for sport, but I thought it’s be about to thin these deer down to about 30%. I think we’d hit it pretty close. But anyway it looks like we’re starting over. We thought the sharpshooters would do it, through the United States Department of Agriculture, and evidently that was changed, so if we’d have to get, there are private organizations that do it. One thing that scared me last night, and it never did before, is some of them might charge $500 a deer. We had it all set up for Salvation Army to take the meat and Solon Locker to process the deer 30 dollars and that’s all shot down the tube. But again, I like deer as well as anybody, but it’s kind of an necessity, that was what we’re there for, but it is indeed an interesting committee to be on. If you want to read any of these, they’re kind of interesting to read.

Jordahl: A little historical perspective…

Duffy: We expect a lot of people will call in.

Stutsman: I bet. I think it’s a good idea that they set that up.

Jordahl: What was that number again Charlie? 356-50, something, 15?

Duffy: 356-5015.

Jordahl: OK. Deer hotline. Brief historical perspective on that. I’ve been reading Undaunted Courage, by Ambrose I think it is, about Lewis and Clark. They are just talking about, this section I’m reading, about going up to Iowa and they say how verdant and wonderful the land is, full of raspberries and these different kind of game and stuff, they said the deer were so plentiful, they left hoof prints like a hog lot around the river there. So, maybe we’re just kind of getting back to nature here.

Duffy: Well, when Mike and I took our little jaunt, we were close enough to see around the Elk’s Country Club. And sure enough we drove in there and there were deer all over the road and they looked at you. Big fat ones.

Jordahl: What are you doing here?

Duffy: Well, I know one person, Bud Lewis, that lives on that road, and last year they were eating everything they could eat, so they got them a nice green bale of alfalfa, probably a third cutting, and it cost them and they wouldn’t even touch it.

Jordahl: They wanted fresh.

Thompson: They prefer hostas.

Jordahl: Bale up some hostas for them ,try that. Carol?

Thompson: Well, on Tuesday we had our department heads meeting and did some goal setting, preparatory to our budget, and we’ll meet again in July to share the goals that we wrote. Which reminds me that the Board will need to write some goals to share with others, so I think we should that on our agenda for next week, Carol, to set our own goals. Yesterday the finance work group met and we reviewed a very rough draft of the possible budget package foe next year. We revised it a little and we’ll make it look nicer and send it out to the department heads prior to our July meeting so they have a chance to look at it. So should we put it on our agenda for next week for all of us to look at? OK Carol, that’s another item. The other thing we discussed at finance work group was the matter of separating the personnel line item in some way from the rest of the budget. We didn’t agree and our discussion led to a decision to wait until the end of this fiscal year which is only a couple more weeks, and get numbers from the County Auditor’s office that will show us how much transfer there has been between personnel and non-personnel line items in our budget in the past 3 years including the current year. So when we have that we’ll be able to make a better decision.

Jordahl: Yes. It was suggested we may be trying to solve a problem that wasn’t a problem, so we’ll see, is it a problem or not.

Thompson: Yes we will.

Jordahl: Certainly a problem to talk about it. OK. I guess that comes to me then. We have met on Monday and I was very pleased that his was set up, I think primarily by Merlin Studt, although I think Sally was very much involved in working with Merlin to get a joint meeting of the Solon City Council and the Johnson County Board of Supervisors concerning the proposals to bypass the city of Solon with the reconstruction of Highway One, from just north of Interstate 80 on past Solon. The Board is interested in this because of the changes in the road that would go also on south of Solon, and we were there basically to take public input, but I think it was placed in a very god context when RJ Moore made a presentation on behalf of the Board about our planning documents and how they speak to question of land use and impacts on both residential and agricultural property as well as our desire to communicate and jointly plan with the cities and one of the things that came in his presentation was an invitation to the city of Solon to start joint planning process for a fringe area agreement. We have those with Coralville, Iowa City, North Liberty, Tiffin, and we will shortly have one with I think with Swisher. There’s going to be work as well with Cedar Rapids to discuss their plans in the northern part of the County, and we’re going to be working with Solon as well. I’m really pleased to have that kind of thing going on, and we hope to be able to have some kind of joint input between the Board of Supervisors and the Solon Council to recommend to the DOT which that if there is to be a bypass around Solon at all, which route might be preferable to have the least impact on the farmland and the residents and the economy and character of the town. It seemed clear from the public input that the public was not in favor of bypassing the town. They wanted to have the road go through town and maybe put up a stoplight and slow them down a little bit. So we heard a lot of good input and we’ll have another meeting on that as Solon is going to be sending out some comment cards to try and get more input, so it’s a process of listening. I think the DOT is also very involved in listening to what the public has to say about this plan. We had a strategic planning meeting with the department heads. This has been mentioned previously in trying to get ready for the upcoming budget to try and put the budget in terms of what the departments are trying to accomplish, and kind of pull all the many budget lines together and look at them in terms of what are you buying with your tax dollars through Johnson County. I think it’s going to be better for the departments and for us and for the public interested in the budget. It should be a clearer process. The process of getting there can be a little bit grueling, but ultimately our goal is to make it a clearer process. There was a meeting yesterday here in this room on the Public health Initiative. The State of Iowa has, in conjunction with the College of Medicine at the University of Iowa and the newly formed, or forming, College of Public Health. We have a had a program in preventative medicine in the College of Medicine, but they are going to be offering a new Master’s of Public Health and that is going to be done primarily through distance learning, which is the career I was involved in prior to taking a seat on the Board and couldn’t do both of them, to reference the earlier discussion of whether this is a full time job or not, where the people are going to be able, across the state, using the Iowa Communications Network fiberoptics system, to get this Master of Public Health degree with a minimum of time they would need to spend on campus in Iowa City, yet there will still be opportunities for practical experience. Practicum work and I suggested it would be nice if they arranged to pay people for those practical experiences as a way of encouraging people to continue in that line of work. I was real pleased to see that. Our Department of Public Health is going to be very actively involved with the College of Public Health in providing practicum and internship opportunities for students in that program and vice versa. I think that there’s going to be a certain amount of practical education that takes place in the classroom, drawing upon people who are professionals in the field, including our own local public health folks. That was a really good discussion and there have been meetings around the state to promote this and to take input from the public. It’s going to really provide an increase in the quality of life for people in rural areas where there are a lot of public health concerns and a reduced number of medical professionals, so it’s a fine piece of outreach by the State. Computer lottery, we have quite a response. Sally, do you want to talk to that?

Stutsman: Yes. We had 79 or 80 people that were interested in participating in the computer program. We have a certain amount allocated and it was explained that if there was more interest than we had money set aside for the loan program, that we would go to a lottery. So we are going to have to go to a lottery and that will be held here in this Board room at 4:00 this afternoon. We will… Downstairs, thanks Carol, in the Auditor’s conference room and we will be putting everybody’s name into a hat who is interested in participating and draw names accordingly. Hopefully, we’re pleased there’s so much response, we’re disappointed we’re not going to be able take care of everybody, so we’ll just see how things go. I was going to say, hopefully we can accommodate everybody. Everybody put in what they thought they would need for a computer with the top limit being $1,800 that they would have available on a loan basis. If people come back after they go out and shop at local vendors and find that it’s coming in less than the 1,800, then maybe we can accommodate more people. But we just don’t know until we start getting those vouchers back with the exact amounts on them. But a terrific response. People are very, very excited and interested in the program and are pleased that we’re this far with getting it in place.

Jordahl: It’s going to help get people’s computer skills up. You’re doing something at work, and you’ve got duties you’ve got to perform all the time and you don’t have time to experiment. But if you have a computer at home, then people can on their own time learn how to do things that may have benefit at the office. So that’s why we’re subsidizing this loan program. We’re only subsidizing the interest as the benefit to the staff. Anything else? Yes Carol.

Peters: I’d just like to call your attention to our correspondence that came in late yesterday afternoon, and due to the time limits of the first meeting, I thought I’d like to share it with you this morning. This is a memo from the City of Oxford regarding Oxford urban renewal area amendment and they are having a meeting on June 28 at 1:30 to discuss it, and then they will have a public hearing, but that isn’t until July 13th. I just wanted to make sure everybody was aware of this.

Jordahl: Do you have the time of that meeting?

Peters: 1:30 at the Oxford Public Library.

Stutsman: Are they thinking of a (inaudible)?

Peters: This is an amendment to their urban renewal area.

Stutsman: June 28th at 1:30?

Peters: Yes.

Jordahl: Alright. Is that it then? Adjourned.

Stutsman: Thank you.

Adjourned at 10:15 a.m.

Attest: Tom Slockett, Auditor

By Casie Parkins, Recording Secretary